DATE ISSUED: THIS REQUEST IMPLIES NO OBLIGATION ON THE PART OF CROWDER COLLEGE
BID DEADLINE: October 22nd, 2026 1:00 PM CST 11/6/2026
Requested By: Crowder College Joplin site
Purpose
The purpose of this request for proposal (RFP) is to invite prospective vendors to submit proposals for qty 1 Universal Robots UR7e collaborative robot system with Robotiq Hand-E Gripper for use in the College's Advanced Manufacturing Technology program. Below will be the specifics the College is looking for.
Project Timeline
• Issuance of RFP: 10/22/2026
• Last Day for Questions: 10/29/2026
• Questions & Answers Posted: 10/30/2026
• RFP Closes: 11/6/2026
• Complete Evaluation 11/13/2026
• Board of Trustee Approval 12/7/2026
• Final Award Notification 12/8/2026
• Implementation timeline to be completed by: By January 2027 or as soon as equipment is received on site.
Services Required
The vendor shall provide the following equipment as a complete package:
Universal Robots UR7e Collaborative Robot
• Universal Robots UR7e
• PolyScope 5 operating/programming environment
• PolyScope 5 touchscreen teach pendant
• Teach pendant cable
• Required controller and associated cables
Robotiq Hand-E Gripper
• Robotiq Hand-E Gripper
• Model/Kit: HND-E-UR-KIT
• Configured for integration with the Universal Robots UR7e
• Required mounting hardware and cables
Scope of Services
Interested parties should list out services with pricing stated above that are required as their initial proposal. Parties may include optional services listed out separately in price. Initial implementation prices should be included as part of the proposal.
General conditions and terms
• Bids must be signed and submitted on this form.
• Any exceptions must be noted on this form.
• Bid Responses are not valid if unsigned or not received by deadline date.
• Bids may be sent by e-mail to purchasing@crowder.edu
• The College reserves the right to waive any minor technicalities in bids when deemed in the best interest of the institution.
• Per RSMo § 34.040 The College reserves the right to reject any or all bids, in whole or in part, and to accept the bid deemed most advantageous to the institution, even if it is not the lowest bid.
• Per RSMo § 34.042 Award shall be based on the best value to the College, considering factors such as quality, price, vendor reputation, and ability to meet required timelines.
• Per RSMo § 34.070 Preference shall be given to Missouri vendors in accordance with Missouri law, provided their bids are competitive in terms of quality and price.
• Per RSMo § 34.353 Preference will be given to products manufactured in the United States, provided the quality and price are comparable to non-domestic goods.
• The College shall not discriminate based on race, color, religion, sex, national origin, or other legally protected categories when evaluating bids.
• Vendors must comply with all applicable federal, state, and local laws and regulations, including the Americans with Disabilities Act (ADA), as amended.
• Vendors must comply with all applicable federal and state affirmative action requirements and must not discriminate in hiring or employment practices.
• The College encourages participation by local, minority-owned, and women-owned businesses.
• Vendors must disclose any potential conflicts of interest involving current or former College employees or Board members.
• College does not prepay or accept COD shipments on awarded bids. Payment terms will be net 30 after acceptable receipt of goods. Vendor response to this Bid Request indicates Vendor accepts College payment policies and purchasing Terms and Conditions. Payment preferences may be given to a vendor who accepts a purchasing card without a fee.
Acknowledgement
The College adheres to Section 610 RSMO (Sunshine Law). All costs directly or indirectly related to responding to this Request for Proposal, including all costs incurred in supplementary documentation, information or presentation, will be the responsibility of the proposer.
Proposer shall not offer or give any gratuities or favors or anything of monetary value to any CROWDER employee, agent or trustees of the College for the purpose of influencing favorable disposition toward a submitted proposal or for any reason while a proposal is pending or during the evaluation process.
Communication
Verbal communication shall not be effective unless formally confirmed in writing by a specified official in charge of managing this RFP process. In no case shall verbal communication govern over written communication. Vendors' inquiries, questions, and requests for clarification related to this RFP are to be directed electronically by submitting an email to the Purchasing email purchasing@crowder.edu.
All bid proposals, communication and emails are subject to the provisions within the state of Missouri under the Freedom of Information Act.
Proposal Submission
All sealed bids need to be finalized and submitted by 1:00 PM (central standard time) on 11/6/2026 to 601 Laclede Ave., Neosho, MO 64850 (Crowder College Main Campus), attention: Finance/ Purchasing. Electronic submissions via email (purchasing@crowder.edu) will be accepted, or submissions can be mailed to:
Crowder College
Attn: Finance Department/ Purchasing
601 Laclede, Neosho, MO 64850
Vendors are required to prepare and submit, at their own cost, one signed original proposal. Submission must include the vendor's full response, including all attachments, product services, and specifications where applicable. Electronic submission must be PDF or Microsoft Word format.
Selection and Notification
The Board meeting will be held on 12/07/2026 to select a vendor. If bids require Board approval, the selected vendor will be notified after approval has been received from the Board of Trustees.
DUE DATE:11/06/2026 Time: 1:00pm CST
(Pricing is good for 60 days from bid Deadline)
