CONTRACT PURCHASE ORDER FOR PAPER SUPPLIES

Description: PLEASE SUBMIT PRICING FOR A CONTRACT PURCHASE ORDER FOR PAPER SUPPLIES COVERING A TWO (2) YEAR PERIOD ("INITIAL TERM") BEGINNING DECEMBER 1, 2026, THROUGH NOVEMBER 30, 2028, WITH AN OPTION TO RENEW FOR UP TO THREE (3) ADDITIONAL ONE (1) YEAR TERMS. THE "RENEWAL TERM" IS EXERCISABLE, AT PGW'S SOLE DISCRETION, AS OF THE EXPIRATION OF THE INITIAL TERM OR CURRENT "RENEWAL TERM". *** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: *** - TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS - FAIL TO COMPLETE, SIGN AND RETURN REQUIRED DOCUMENTS IN SEALED BID PACKET - FAIL TO PROVIDE PRICING AND LEAD TIME FOR ALL ITEMS ANY QUESTIONS OR REQUESTS FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON THURSDAY, NOVEMBER 12, 2026. UPLOAD YOUR BID AND COMPLETE SEALED BID PACKET (LOCATED UNDER "DOCUMENTS" TAB) VIA PROCUREWARE.COM BY 2:00 PM EST ON THURSDAY NOVEMBER 19, 2026. BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING: PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION. ALL PRICES QUOTED MUST REMAIN FIRM FOR THE INITIAL TERM OF THE CONTRACT PURCHASE ORDER. VENDOR SHALL PROVIDE PRICING IN ACCORDANCE WITH THE SPECIFICATION AND PRICING STRUCTURE SET FORTH IN THE REQUEST FOR QUOTE (RFQ) 36027. PRICE INCREASES/DECREASE REQUIREMENTS: ALL PRICES QUOTED MUST REMAIN FIRM FOR THE INITIAL TERM OF THE CONTRACT PURCHASE ORDER. FOR THE INITIAL TERM OF 2 YEARS; THEREAFTER, PRICES MAY BE INCREASED FOR EACH SUBSEQUENT ONE (1) YEAR PERIOD THROUGHOUT THE DURATION OF THE CONTRACT, WHICH MAY BE RENEWED UNDER THE TERMS AND CONDITIONS OF THIS AGREEMENT AT THE SOLE OPTION OF PHILADELPHIA GAS WORKS (PGW) ON AN ANNUAL BASIS FOR UP TO TWO (2) ADDITIONAL ONE (1) YEAR TERM(S). VENDOR MAY INCREASE PRICES FOR THE FUTURE RENEWAL PERIODS PROVIDED THAT: NOTICE OF PRICE INCREASES MUST BE RECEIVED, IN WRITING, BY PGW AT LEAST FIFTEEN (15) DAYS PRIOR TO THE EXPIRATION OF THE CURRENT TERM FOR PRICE INCREASE TO BE EFFECTIVE AS OF THE FIRST DAY OF THE RENEWAL TERM. PRICE INCREASE LETTER MUST INCLUDE A COPY OF THE MANUFACTURER’S LETTER AND/OR INDUSTRY BULLETIN. THE PRICE INCREASE LETTER SHALL BE SENT TO BRITTANY.RIVERA@PGWORKS.COM, REFERENCING RFQ#, BLANKET OR CONTRACT #, CONTRACT TERM, AND SHOWING ITEM(S) DESCRIPTION AND APPLICABLE PRICING. PGW RESERVES THE RIGHT TO REVIEW THE PROPRIETY OF THE PRICE INCREASE AND CANCEL THE CONTRACT AT ITS DISCRETION. FAILURE TO NOTIFY PGW WITHIN THE FIFTEEN (15) DAY TIMEFRAME SHALL RESULT IN THE FOLLOWING: IF THE LETTER IS RECEIVED BEFORE THE LAST DAY OF THE CONTRACT TERM, THE EFFECTIVE DATE OF THE PRICE INCREASE SALL BE FIFTEEN (15) DAYS FROM RECEIPT OF THE PRICE INCREASE LETTER RECEIVED BY PGW OR, IF THE LETTER IS NOT RECEIVED BEFORE THE LAST DAY OF THE CURRENT TERM, THE PRICES FOR THE RENEWAL TERM SHALL BE THE SAME AS THE PREVIOUS TERM. FOR EACH RENEWAL TERM THE PRICE INCREASE AND/OR DECREASE SHALL BE BASED UPON THE PERCENT (%) CHANGE IN THE INDEX FOR ALL URBAN CONSUMERS – PHILADELPHIA OF THE CONSUMER PRICE INDEX (ALL ITEMS) AS PUBLISHED BY THE U.S. DEPARTMENT OF LABORM BUREAU OF LABOR STATISTICS AND AS INDICATED BY THE MID-ATLANTIC CPI ANNOUNCEMENT FOUND HERE: https://www.bls.gov/regions/mid-atlantic/data/consumerpriceindexhistorical_philadelphia_table.htm IN NO EVENT SHALL THE PRICE INCREASE EXCEED 5% IN ANY RENEWAL TERM. THE INCREASE SHALL REFLECT THE CHANGE TO THE CPI OR THE 5% CAP, WHICHEVER IS LESS. NOTE: PRICE DECREASES MAY BE FORWARDED TO THE SUPPLY CHAIN DEPARTMENT BUYER, IN WRITING, AT ANY TIME DURING THE CONTRACT TERM, TO INCLUDE ANY RENEWAL PERIOD(S). ONCE THE CONTRACT AGREEMENT IS AWARDED, THE AWARDED VENDOR MUST ADHERE TO WHAT HAS BEEN QUOTED OR THIS COULD CAUSE THE ORDER TO BE SUBJECT TO CANCELLATION. THE ITEMS LISTED REPRESENT TYPICAL ITEMS TO BE PURCHASED ON THIS CONTRACT. THE ITEMS LISTED IN THE RFQ WILL BE USED TO DETERMINE OVERALL PRICING AND AWARD INFORMATION. ITEMS TO BE PURCHASED ARE NOT LIMITED TO THOSE LISTED. THE USAGE QUANTITIES LISTED ARE ONLY ESTIMATES TAKEN FROM PAST ORDER HISTORY. THIS DOES NOT CONSTITUTE A FIRM COMMITMENT TO PURCHASE THIS QUANTITY DURING THE PERIOD OF THE CONTRACT PURCHASE ORDER. ACTUAL USAGE MAY EXCEED OR FAIL TO EXCEED ESTIMATES. IF YOU ARE A CERTIFIED MINORITY, WOMAN, VETERAN, OR DISABLED OWNED BUSINESS, WHEN SUBMITTING YOUR BID RESPONSE, PLEASE BE SURE TO INCLUDE A COPY OF YOUR MOST CURRENT CERTIFICATION FOR VERIFICATION PURPOSES. ADDITIONAL NOTES: THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) CONTRACT PURCHASE ORDER BASED ON LOWEST, RESPONSIVE, & RESPONSIBLE BIDDER. ANY CONTRACT PURCHASE ORDER RESULTING FROM THIS REQUEST FOR QUOTATION IS SUBJECT TO CANCELLATION BY PGW UPON 30 (30) DAYS WRITTEN NOTICE ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIVE AND NOT QUALIFIED FOR THIS RFQ. THE SUCCESSFUL BIDDERS MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT. FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOOUNTS PAYABLE AT 215-684-6980. PROCUREWARE SITE NAVIGATION: -“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid. -”BID DOCUMENTS” TAB – Download Sealed Bid Documents & other required documents if applicable -“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ - “RESPONSE” TAB: QUESTIONS- Answer required questions & upload completed required documents. PRICING – Review items list & enter bid pricing -“CALENDAR” TAB – Review all events for RFQ