2027 and 2028 Death and Missing Persons Conference

Description: THIS IS A FORMAL EVENT/REQUEST FOR PROPOSAL. Non-electronic and email responses WILL NOT BE ACCEPTED. The response must be submitted through the SWIFT Supplier Portal no later than the date and time called for in the Event. PURPOSE. The purpose of the solicitation is to receive responses and award a contract for the 2027 and 2028 Death and Missing Persons Conference for the Bureau of Criminal Apprehension (BCA) division of the Minnesota Department of Public Safety (DPS). The 2027 Conference is scheduled for April 28th-April 30th or May 12th-May 14th, 2027, and the 2028 Conference is scheduled for April 5th-7th, 2028. The BCA anticipates approximately 350 attendees at the Conference. The number of attendees is an estimate only. The State does not guarantee a minimum number of lodging rooms, attendees, or meals. Prices listed on the pricing pages are firm and shall not be adjusted if the number of attendees falls below the estimate. The Contractor's facility must be located within 35 miles of the Post Office located at 422 Laurel Street, Brainerd, MN 56401, as measured by Google Maps(TM), and must not be a casino. CONTRACT TERM. The contract term is anticipated to be from November 9, 2026, through April 30, 2028. SUBMITTING QUESTIONS. The deadline for submitting questions is October 13, 2026, at 3:00 PM Central Time. Questions must be submitted in writing to Kaleigh Stevens at Kaleigh.Stevens@state.mn.us. All questions received by the cutoff date and time will be responded to via an addendum. SWIFT HELP DESK. Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at 651.201.8100 Option 1 RIF1098 \[Partial description. For the full description, log into the [Supplier Portal](https://guest.supplier.systems.state.mn.us/psc/fmssupap/SUPPLIER/ERP/c/NUI_FRAMEWORK.PT_LANDINGPAGE.GBL).\] **Event ID/Reference Number:** **2000018769** If an Event ID/Reference number appears, this Solicitation Event is being conducted in the SWIFT system. All project documentation and vendor submissions should be completed at the State of Minnesota Supplier portal. Log in to the [Supplier Portal](https://guest.supplier.systems.state.mn.us/psc/fmssupap/SUPPLIER/ERP/c/NUI_FRAMEWORK.PT_LANDINGPAGE.GBL?&) to view this event. You will need to search for Event ID/Reference Number in the portal. If the Event ID/Reference Number shows “Unknown”, then the full description can be found for this event in the State of Minnesota list of solicitations (select the appropriate page): [Goods and Services Solicitation Postings](https://osp.admin.mn.gov/GS-auto) or [Professional and Technical Solicitation Postings](https://osp.admin.mn.gov/PT-auto). You may locate it using the Ref. # that appears above.