Buying Signals

Payroll Software RFPs, Pre-RFP Signals and Bid Opportunities

See emerging pre-RFP opportunities from public-sector buyers this week based on contract renewal timing, meetings and job changes, and paired with verified contact info.

303Pre-RFP opportunities 12+Open RFPs

Monitoring 320K+ public sector buyers

Payroll Software: Pre-RFP Opportunities

Source-backed signals from meeting minutes, budgets, contract activity, grants, and leadership changes.

Charter Township of China

MIJul 20

Why now

- A board member refused to approve payroll, citing insufficient documentation. - The only document provided was a total payroll liability report. - The board member demanded itemized payroll reports showing gross pay, withholdings, and fund allocation, highlighting the need for a payroll system that tracks costs by fund.

Meeting MentionPre-RFPDetected: Jul 20

Key Contacts · Verified by Starbridge

Nicholas D Daugherty

Building Official and Zoning Administrator

Sharon M. Martin

Clerk

Contra Costa County Employees' Retirement Association

CAJul 15

Why now

- Sheriff’s Office timecard and pay code data submitted for payroll processing was reviewed for CCCERA compliance. - P.O.S.T. differential pay was paid in error for 2 legacy members and compensation was corrected in the pension administration system. - A $1,607 overpayment adjustment was identified and an adjustment file and process for prior-year reporting were recommended by December 2026.

Meeting MentionPre-RFPDetected: Jul 15

Key Contacts · Verified by Starbridge

Erika K. McIntosh

Administrative Services Manager

Christina Dunn

Chief Executive Officer

City of Gaylord

MNJul 15

Why now

- ABDO audit found limited segregation of duties involving payroll disbursements and journal entries for fiscal year 2025. - Material audit adjustment cited October payroll register not posted in the accounting system. - Fiscal year 2025 audit reported four findings, including payroll-related accounting and compliance issues.

Meeting MentionPre-RFPDetected: Jul 15

Key Contacts · Verified by Starbridge

Charlie Eichten

Chief of Police

Steven Helget

City Administrator

Elkin City School District

NCJul 14

Why now

- Unremitted payroll taxes occurred from August 2025 through March 2026 for IRS and North Carolina withholding. - IRS penalty and interest notices totaled $252,724.20 for third and fourth quarters of 2025. - W-2s were submitted late to the Social Security Administration and are expected to appear as an audit finding.

Meeting MentionPre-RFPDetected: Jul 14

Key Contacts · Verified by Starbridge

Steven Calloway

Career Development Coordinator

Bryce Vestal

Chief Finance Officer

Ford County

ILJul 13

Why now

- Ford County payroll software has been non-functional since December 2024, with accounts unreconciled and vendor invoices unpaid for two months. - The board explored alternative software options, including a meeting with a vendor offering integrated county finance and payroll software. - Payroll processing errors from lump-sum testing that failed by department have prevented successful data import and reconciliation.

Meeting MentionPre-RFPDetected: Jul 13

Key Contacts · Verified by Starbridge

Glenn Miller

Administrator

Lesley King

Chair, Insurance & Personnel Committee (County Board Member)

City of Edwardsville

KSJul 13

Why now

- Kansas Municipal Audit Guide testing found no differences between 941s and payroll registers for 2025. - Auditor reported debt service payments were made but not by the Kansas statutory 20-day deadline. - City financial operations use 26 funds with payroll tax compliance tested as part of statutory audit work.

Meeting MentionPre-RFPDetected: Jul 13

Key Contacts · Verified by Starbridge

Medhat Makeen

Accounting Manager

Michael Hart

Captain

Kentucky Public Pensions Authority

KYJul 13

Why now

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Meeting MentionPre-RFPDetected: Jul 13

Key Contacts · Verified by Starbridge

Anne M. Baker

Assistant Director of Procurement and Office Services Division

Kristen N. Coffey

Chief Auditor

Metropolitan Government of Nashville and Davidson County

TNJun 30

Why now

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Meeting MentionPre-RFPDetected: Jun 30

Key Contacts · Verified by Starbridge

Dennis Blackmon

Accountant Senior

Ty Decker

Accountant Senior

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Open RFPs

CPOR Certified Payroll Tracking Software

Chicago Public SchoolsIL

Closing Soon

Due Jul 30, 2026

CPOR Certified Payroll Tracking Software RFP

Chicago Public SchoolsIL

Closing Soon

Due Jul 30, 2026

City of Greenwood Village HRIS and Payroll Software

City of Greenwood VillageCO

Closing Soon

Due Aug 28, 2026

Enterprise Resource Planning (ERP) System Software (RFP)

City of NashuaNH

Due Sep 30, 2026

RFQ 2026-02 Municipal Financial Software

Town of HudsonNH

Closing Soon

Due Aug 17, 2026

SW-115843 - USA (Ohio) - Cloud Based Financial Management, Budgeting, Accounting, Payroll Software Conversion and Consulting Services - Deadline August 14,2026

Colerain TownshipOH

Closing Soon

Due Aug 14, 2026

Integrated Governmental Software System (RFP)

City of SuwaneeGA

Closing Soon

Due Aug 7, 2026

RFI for Enterprise Resource Planning Software Solution

Commonwealth of PennsylvaniaPA

Closing Soon

Due Aug 14, 2026

Fire Protection District Enterprise Technology/Software Platform

Berthoud Fire Protection DistrictCO

Closing Soon

Due Aug 15, 2026

Mount Rogers Community Services is seeking proposals from qualified provides of financial software services.

Mount Rogers Community ServicesVA

Closing Soon

Due Aug 10, 2026

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San Diego City Employees' Retirement System

Recent intent

- City Contribution & Reporting Audit found a member with incorrect service credit and contributions due to mid-pay-period termination. - Audit found two incorrect SDCERS entry dates for Prop B members with less straightforward situations. - Management agreed to work with Plan Sponsors to reduce payroll data discrepancies and implement monitoring controls.
- SDCERS FY2027 audit plan includes “Monthly Payroll” and “Weekly or Immediate Payroll” as risk-assessed Finance key work activities, and the committee approved the plan. - City contribution reporting audit found “Terminations Mid-Pay-Period & Entry Date Inconsistencies” causing incorrect service credit and contributions. - City had to correct payroll data in SAP and SDCERS had to correct impacted member data in IRIS for Prop B cases.

Charter Township of China

Recent intent

- A board member refused to approve payroll, citing insufficient documentation. - The only document provided was a total payroll liability report. - The board member demanded itemized payroll reports showing gross pay, withholdings, and fund allocation, highlighting the need for a payroll system that tracks costs by fund.

Contra Costa County Employees' Retirement Association

Recent intent

- Sheriff’s Office timecard and pay code data submitted for payroll processing was reviewed for CCCERA compliance. - P.O.S.T. differential pay was paid in error for 2 legacy members and compensation was corrected in the pension administration system. - A $1,607 overpayment adjustment was identified and an adjustment file and process for prior-year reporting were recommended by December 2026.

City of Gaylord

Recent intent

- ABDO audit found limited segregation of duties involving payroll disbursements and journal entries for fiscal year 2025. - Material audit adjustment cited October payroll register not posted in the accounting system. - Fiscal year 2025 audit reported four findings, including payroll-related accounting and compliance issues.

How to use pre-RFP signals

1. Shape the requirement

When you see a budget allocation or strategic plan mention, the agency is just beginning to define their need. Engage now to help write the specs before the RFP goes public.

2. Time your outreach

Don't cold call into the void. Use contract expiration signals to reach out to buyers exactly when they are unhappy with their incumbent or preparing to renew.

3. Arm your SDRs

Replace generic "checking in" emails with hyper-specific context. Reach out referencing their exact meeting minutes, named decision-makers, and approved budget line items.

FAQs

What is a pre-RFP signal for payroll software?

A pre-RFP signal is a public-record indicator that a buyer is moving toward a payroll software purchase before they've issued an RFP. Starbridge tracks six categories: meeting mentions, budget allocations, contract expirations, grant awards, leadership changes, and strategic plans.

How early does Starbridge detect payroll software demand?

Six to eighteen months before a formal RFP, on average. The earliest signals are usually board meeting mentions or budget line items.

What sources does Starbridge monitor?

Public meeting minutes, board agendas, budget documents, contract expiration data, grant awards, public job postings, and leadership announcements across all 50 states.

Do I have to talk to sales to get the payroll software report?

No. Enter your work email and the report is sent within minutes. A demo is optional.

What's in the free payroll software report?

Ranked buyers with active payroll software demand in your scope, open RFPs closing soon, expiring contracts with incumbent names, and verified buyer contacts.

How accurate are Starbridge's buyer contacts?

Validated against a 14,000-email test, Starbridge runs a 2% bounce rate. Comparable tools self-report 15 to 25%.

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San Diego City Employees' Retirement System

Recent intent

- City Contribution & Reporting Audit found a member with incorrect service credit and contributions due to mid-pay-period termination. - Audit found two incorrect SDCERS entry dates for Prop B members with less straightforward situations. - Management agreed to work with Plan Sponsors to reduce payroll data discrepancies and implement monitoring controls.
- SDCERS FY2027 audit plan includes “Monthly Payroll” and “Weekly or Immediate Payroll” as risk-assessed Finance key work activities, and the committee approved the plan. - City contribution reporting audit found “Terminations Mid-Pay-Period & Entry Date Inconsistencies” causing incorrect service credit and contributions. - City had to correct payroll data in SAP and SDCERS had to correct impacted member data in IRIS for Prop B cases.

Charter Township of China

Recent intent

- A board member refused to approve payroll, citing insufficient documentation. - The only document provided was a total payroll liability report. - The board member demanded itemized payroll reports showing gross pay, withholdings, and fund allocation, highlighting the need for a payroll system that tracks costs by fund.

Contra Costa County Employees' Retirement Association

Recent intent

- Sheriff’s Office timecard and pay code data submitted for payroll processing was reviewed for CCCERA compliance. - P.O.S.T. differential pay was paid in error for 2 legacy members and compensation was corrected in the pension administration system. - A $1,607 overpayment adjustment was identified and an adjustment file and process for prior-year reporting were recommended by December 2026.

City of Gaylord

Recent intent

- ABDO audit found limited segregation of duties involving payroll disbursements and journal entries for fiscal year 2025. - Material audit adjustment cited October payroll register not posted in the accounting system. - Fiscal year 2025 audit reported four findings, including payroll-related accounting and compliance issues.

How to use pre-RFP signals

1. Shape the requirement

When you see a budget allocation or strategic plan mention, the agency is just beginning to define their need. Engage now to help write the specs before the RFP goes public.

2. Time your outreach

Don't cold call into the void. Use contract expiration signals to reach out to buyers exactly when they are unhappy with their incumbent or preparing to renew.

3. Arm your SDRs

Replace generic "checking in" emails with hyper-specific context. Reach out referencing their exact meeting minutes, named decision-makers, and approved budget line items.

FAQs

What is a pre-RFP signal for payroll software?

How early does Starbridge detect payroll software demand?

Six to eighteen months before a formal RFP, on average. The earliest signals are usually board meeting mentions or budget line items.

What sources does Starbridge monitor?

Public meeting minutes, board agendas, budget documents, contract expiration data, grant awards, public job postings, and leadership announcements across all 50 states.

Do I have to talk to sales to get the payroll software report?

No. Enter your work email and the report is sent within minutes. A demo is optional.

What's in the free payroll software report?

Ranked buyers with active payroll software demand in your scope, open RFPs closing soon, expiring contracts with incumbent names, and verified buyer contacts.

How accurate are Starbridge's buyer contacts?

Validated against a 14,000-email test, Starbridge runs a 2% bounce rate. Comparable tools self-report 15 to 25%.

Payroll Software RFPs, Pre-RFP Signals and Bid Opportunities

Payroll Software: Pre-RFP Opportunities

Chinat Township Board Meeting

Contra Costa County Employees' Retirement Association Regular Meeting

Gaylord City Council City Council Meeting

Elkin City Schools Board Of Education Special Called Meeting

Ford County Board Board Meeting

Edwardsville City Council Regular Meeting

County Employees Retirement System Employer Audit Committee Special Meeting

Metropolitan Nashville Audit Committee Meeting

See the other 12 signals + decision-makers

Open RFPs

Explore buyers

How to use pre-RFP signals

1. Shape the requirement

2. Time your outreach

3. Arm your SDRs

FAQs

Get your 10 highest-intentaccounts

Payroll Software: Pre-RFP Opportunities

Chinat Township Board Meeting

Contra Costa County Employees' Retirement Association Regular Meeting

Gaylord City Council City Council Meeting

Elkin City Schools Board Of Education Special Called Meeting

Ford County Board Board Meeting

Edwardsville City Council Regular Meeting

County Employees Retirement System Employer Audit Committee Special Meeting

Metropolitan Nashville Audit Committee Meeting

See the other 12 signals + decision-makers

Open RFPs

Explore buyers

How to use pre-RFP signals

1. Shape the requirement

2. Time your outreach

3. Arm your SDRs

FAQs

Get your 10 highest-intentaccounts