Does the City of Wheaton use cooperative purchasing or piggyback contracts?

The City of Wheaton's Procurement Policy authorizes joint purchasing agreements and cooperative contracts with public entities; the City is a member of the Sourcewell cooperative purchasing program, permitting use of eligible piggyback contracts when the underlying agreement allowed competitive bidding.

What procurement requirements does the City of Wheaton publish for vendors?

The City of Wheaton's Procurement Policy requires solicitation protests be accompanied by a 5% protest bond (minimum $1,250; City Attorney may increase up to $10,000), written signed change orders, maximum contract terms of five years (including extensions), and Illinois Prevailing Wage for construction.

How does the City of Wheaton approve procurement contracts and awards?

The City of Wheaton uses tiered approval thresholds: purchases under $5,000 use a procurement card; $5,001–$35,000 require an informal RFQ with at least three written quotes; purchases over $35,000 require formal ITB or RFP procedures and Wheaton City Council approval. ITBs advertise 15 days and RFPs 21 days.

Where can vendors find procurement policies and standard terms for the City of Wheaton?

The City of Wheaton's Procurement Policy is published on the Finance Department website and details bid thresholds, ITB and RFP procedures, sole-source and emergency exceptions, advertising timelines, award methods, protest and bond procedures, cooperative purchasing authority, and links to the municipal Code on Municode.

City of Wheaton

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Buyer type:: City
Location:: Wheaton, IL
Country:: US

City of Wheaton RFPs

Active opportunities open for bidding

2026 Sewer Main Rehabilitation Project RFP
Posted
Oct 9, 2026
Closes
Oct 26, 2026
Project traffic control, cleaning and television inspection of sewers to be lined, bypass pumping and/or diversion of sewage flows, CIPP installation (including installation in easements), reconnection of service connections, sealing of all sanitary sewer main-to-service lateral connections with chemical grout, final television inspection of the lined sewer mains, warranty work.
City of Wheaton Senior Citizen Services Gap Analysis (Request for Proposal)
Posted
Oct 2, 2026
Closes
Oct 23, 2026
Seeking proposals from qualified consultants to conduct a comprehensive Senior Citizens Services Gap Analysis. The purpose of this project is to identify the needs of senior residents age 65 and older who reside in Wheaton and evaluate the availability, accessibility, and capacity of services and resources available to meet those needs. See attached file.
City of Wheaton Wells and Storage Study (Request for Proposal *RE-BID*
Posted
Jun 2, 2026
Closes
Oct 22, 2026
Conduct a comprehensive emergency well and storage expansion study.

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
124909
Employee FTE
Full-time equivalent employees.
305.4
Population
Population size to gauge opportunity scale.
54,065
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
39 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Wheaton

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
39 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $35,000 and truly unique/compatibility-only, work with the Procurement Officer to pursue sole source; expect City Council approval if over $35,
- Coops: Frequently procures through Sourcewell or OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- City of Wheaton, IL allows sole source when justified by uniqueness, compatibility, or familiarity. For purchases over $35,000, a waiver of the competitive process requires approval from five City Council members. Practical steps:
- Coordinate with the Procurement Officer: procurement@wheaton.il.us
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- The City has used cooperative purchasing before and favors it to bypass formal bidding. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path. Programs to leverage:
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Wheaton Contracts

Track vendor wins and renewal opportunities

Axon Enterprise, Inc. at City of Wheaton
Effective: Jan 1, 2022Expires: Expiration date locked.
This comprehensive agreement between Axon Enterprise, Inc. and the City of Wheaton (Wheaton Police Department) establishes a Master Services and Purchasing Agreement for Axon devices and services, including various cloud services, professional services, and technology assurance plans. It is supplemented by an Addendum, a detailed Quote (Q-331237-44537.918JS) outlining specific items and a total estimated cost of $460,000.00 over 60 months, and a Business Associate Agreement for HIPAA compliance. The contract is effective from January 1, 2022, and includes provisions for payment, warranties, intellectual property, and termination.

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Early Buyer Signals

Board meetings and strategic plans from City of Wheaton

Wheaton City Council Regular Meeting
Date: Oct 5, 2026Type: Meeting mention
The meeting featured a presentation from the Commission on Aging regarding the Senior Assistance Program and an awards ceremony for senior residents. Several citizens addressed the council regarding privacy and public review concerns related to surveillance technology. The council approved resolutions authorizing agreements for asphalt milling services and leaf hauling and disposal. Additionally, the council approved reappointments to the Fine and Cultural Arts Commission, postponed a report from the Planning and Zoning Board concerning rezoning and special use requests, and approved a warrant for payment.
Wheaton Planning and Zoning Board Meeting Minutes
Date: Sep 9, 2026Type: Meeting mention
The Board discussed a request to continue a public hearing regarding a special use permit and variation for Roosevelt Commons, LLC. The primary new business involved a public hearing for a rezoning, special use permit, and variation request by College Church to construct a parking lot. Discussions centered on the need for accessible parking for the church's disability ministry, market impact analysis on adjacent properties, and zoning designations. The Board ultimately recommended approval of the parking lot project, subject to several conditions including landscaping revisions, engineering review, signage requirements, and stipulations regarding zoning reversion.

Key Contacts

Public-sector contacts connected to City of Wheaton.

William KolschowskyAssistant City Manager

*******@************

+1 (***) ***-****

Jolanta MorylAssistant Director of Finance

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Frequently asked questions

Who manages procurement and purchasing for the City of Wheaton?

Procurement Services in the Finance Department manages procurement for the City of Wheaton; the Procurement Officer administers procurements, Department Directors initiate purchases, the City Manager approves certain change orders and signs extensions, and the Wheaton City Council approves formal procurements over $35,000.

Where does the City of Wheaton post bids and RFPs?

The City of Wheaton posts bids, RFPs, RFQs and contract opportunities on its official Bid Postings page (CivicEngage) and distributes solicitations through DemandStar; vendors can subscribe to text or email notifications and download solicitation documents from those portals.

How do vendors complete vendor registration with the City of Wheaton?

Vendors may register free on the City of Wheaton Bid Postings page to receive text or email notifications and download solicitation documents; vendors can also register on DemandStar's Basic Plan to access and submit solicitations, and construction contractors must register via the City's online building permit/contractor portal.

City of Wheaton

City of Wheaton RFPs

2026 Sewer Main Rehabilitation Project RFP

City of Wheaton Senior Citizen Services Gap Analysis (Request for Proposal)

City of Wheaton Wells and Storage Study (Request for Proposal RE-BID

Buyer Attributes

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How to Sell to City of Wheaton

City of Wheaton Contracts

Axon Enterprise, Inc. at City of Wheaton

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Early Buyer Signals

Wheaton City Council Regular Meeting

Wheaton Planning and Zoning Board Meeting Minutes

Key Contacts

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City of Wheaton RFPs

2026 Sewer Main Rehabilitation Project RFP

City of Wheaton Senior Citizen Services Gap Analysis (Request for Proposal)

City of Wheaton Wells and Storage Study (Request for Proposal RE-BID

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Wheaton

City of Wheaton Contracts

Axon Enterprise, Inc. at City of Wheaton

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Early Buyer Signals

Wheaton City Council Regular Meeting

Wheaton Planning and Zoning Board Meeting Minutes

Key Contacts

Frequently asked questions

Foreign Fire Insurance Board Meeting Minutes

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City of Wheaton

City of Wheaton RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Wheaton

City of Wheaton Contracts

Axon Enterprise, Inc. at City of Wheaton

Get full contract and spend data

Early Buyer Signals

Wheaton City Council Regular Meeting

Wheaton Planning and Zoning Board Meeting Minutes

Key Contacts

Frequently asked questions

Get your 10 highest-intent accounts

City of Wheaton RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Wheaton

City of Wheaton Contracts

Axon Enterprise, Inc. at City of Wheaton

Get full contract and spend data

Early Buyer Signals

Wheaton City Council Regular Meeting

Wheaton Planning and Zoning Board Meeting Minutes

Key Contacts

Frequently asked questions

Foreign Fire Insurance Board Meeting Minutes

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