Utah County Housing Authority

The meeting included a directors report, commissioners report, and financial statement update. The HAUC Board voted to elect Steve White as Board Chair and Sara Hubbs as Vice-Chair for the upcoming 2025 year. The use of unrestricted HCV funds for HAP was approved to cover a shortfall in the HCV department due to insufficient HUD funds. The 2025 HAUC Board schedule was approved, setting monthly meetings on the third Wednesday of each month. The HAUC 5-Year Pipeline for development activities was also approved, focusing on increasing housing units.

The meeting included updates to the financial statements. The Agency Auditor staff completed their onsite visit and no unresolved issues were noted. The board discussed and approved the State of Utah Fraud Assessment for 2024, which deemed HAUC a low-risk entity. They also discussed and approved the Project Selection for Development in Salem, UT, focusing on two independent projects proposed by out-of-state development groups. Additionally, the board discussed and approved a Purchase Agreement Modification for a property in central Orem, Utah, to allow more time to research and bid the cost of remediation, relocation, and other items due to the discovery of asbestos, overhead power line impacts, and boundary issues.

The meeting included updates on the Director's and Commissioners' reports, along with a discussion on financial statements, which were not available due to software conversion. The board approved the Development Agreement for Salem Development, and the Component Units 2024 Audits & Tax Returns for Pacific Drive and Cedar View. The discussion and approval of an HR Consultant was deferred to the next meeting to allow for further research and recommendations.

The meeting agenda included several discussion items: a review of the 360-degree management process requiring the consultant to submit sample review questions, a confirmation of current board member terms, and a discussion regarding future potential members where the Board requested candidate biographies for the next meeting. It was noted that January constitutes the annual meeting where Board elections would be conducted. The Executive Director reported on development projects, including a potential new main office location. A status update on Utah County's management of MAG grants was provided. The Agency's financial statements were reviewed, clarifying that HUD funding reductions impacted Public Housing programs but not the Agency's operations directly. The voucher program was reviewed, and a waiting list report was requested. Action items included the unanimous approval of minutes from the December 17, 2025 meeting, the unanimous approval and re-election of the Chair and Vice Chair during the 2026 Board Elections, a motion to amend the board's meeting schedule to the third Thursday of each month (though the resolution was not executed), approval of adjusted lobby hours based on traffic analysis, approval of Purchase Agreement Addendum #4 addressing survey issues on a development site, and formal ratification of a Landscape Contract executed via email due to timing constraints.