Ashley Valley Sewer Management Board

The meeting included a review of budget and revenue reports and an update on the Lift Station Rehabilitation Project, resulting in the approval of a specific pay request. The board discussed progress on the lift station and evaluated a pump replacement quote, noting a need for further research into alternatives. Additionally, the masterplan update timeline was reviewed regarding an upcoming grant application, and preparations for a future public hearing on funding were addressed. The board also reviewed cost estimates for landfill road improvements, received a conference summary, and discussed plant operations, maintenance, and safety updates, including software upgrades, training, and equipment research. Monthly bills were approved.

The annual meeting focused on the election of board officers, including Chairperson, Vice-Chairperson, and Treasurer. The board members completed and signed Conflict of Interest Statements and Statements of Ethical Behavior as required by the Utah Public Officers' and Employees' Ethics Act. Additionally, the board conducted a review of the annual training requirements for board members, emphasizing the need for Local District and Special Service District Member Training and Open and Public Meetings Act Training.

The board reviewed budget and revenue reports and received an update on the Lift Station Rehabilitation project, noting successful bypass pumping and completed repairs. The board approved Change Order #3 and Pay Request #4 regarding the lift station project. Additionally, progress on pre-masterplan surveying and GIS integration was discussed. The board also reviewed and approved the 2026 MWPP Report, authorized renewals for health and dental insurance plans, and received updates on plant operations, maintenance, safety, and quarterly testing. Finally, the board approved the payment of monthly bills.

The board conducted a public hearing regarding the application for a CIB Small Planning Grant for a Sewer Master Plan and Model project. The discussion covered the project necessity due to system expansion and growth since 2009, the proposed scope of work including GIS mapping and system simulation, the projected schedule through 2027, and the financial breakdown of the project cost. The board approved the resolution to submit the grant application for $50,000.00.

The board reviewed several key items including the annual stipend approval letter, the adoption of Utah Retirement System Roth 401(k) and 457 options, and a potential transition of existing Mission Square 457 accounts to the Utah Retirement System. Discussions were held regarding the Sewer Master Plan update and the notice to proceed for Bowen Collins & Associates, the Lift Station Rehabilitation Project status, and the purchase of new fleet vehicles. Additionally, the board addressed the software upgrade to a web-based QuickBooks platform, recent electrical maintenance work, reviewed 2025 financial and usage reports, and received updates on operational projects, biosolids, and upcoming staff training. The board also approved a new vendor, CT Electric, and reviewed monthly bills.