Town of Madison

Discussions focused on project updates and invoice approvals. The DHHS RTU Replacement project was reported as complete following final testing, with the final invoice scheduled for approval. An update on the Polson HVAC, Electrical, Auditorium, and Gym Improvements indicated that Gilbane has mobilized, established a field office, and implemented a new traffic pattern. Upcoming work includes preparation for wall openings and interior piping installation. Credits for steel and electrical feeders, along with the cost to remove a freezer, are being finalized. The commissioning contract is in place with a formal kick-off anticipated soon. Multiple invoices related to Construction Administration Services, HVAC Construction, Electrical Gear Early Procurement, retainer release for heating/cooling services, and commissioning services were reviewed and unanimously approved.

The Board of Finance meeting involved several key discussions and actions. Finance members discussed updates from the Beach and Recreation Commission, including officer elections and the progress of the Master Plan survey. A consultant recommendation regarding funding an OPEB reserve account was noted. A primary focus was a Special Appropriation request of $68,100 from the Beach and Recreation Department for storm-related repairs at the Surf Club, which involved extensive debate regarding the adequacy of previous repairs at the Garvan Point sea wall and the necessity of an independent engineering review; the appropriation was ultimately approved. The Board also reviewed the Fiscal Year ending 2025 Audited Financial Statements, covering fund balances, pension funding levels (Town Fund at 75.3%, Police at 71.9%, Firemen's at 90.2%), and the absence of an OPEB Fund. Furthermore, the Board accepted a $20,000 donation from The Madison Foundation for Meals-on-Wheels. Finally, the Board unanimously approved the transfer of $66,000 in property taxes to suspense, as recommended by the Tax Collector, and accepted the Local Transportation Capital Improvement Program (LOCIP) Grant of $2,570,000 for Copse Road and Warpas Road construction.

Key discussions for this meeting included an introduction of a new BOF Member, Bob Donahue, and updates concerning Old Business items. Old Business focused on work by Antinozzi Associates related to the Memorial Town Hall Committee and the Jeffery / Ryerson Committee, as well as TPC work concerning Land Use. New Business involved discussions and potential approval regarding Facilities Committee Academy EOI Submission Comments, a discussion on Public Outreach and Communications, a Public Comment period, and planning for next steps.

The meeting commenced with the Pledge of Allegiance and the reading of the legal notice, which included items for review such as the State of the Town Report, the Five-Year Capital Plan, and the Annual reports of permanent Boards, Commissions, Agencies, Committees, and the Town's Auditor Report. Since a quorum was not established according to Town Charter 2.1.1, all reports were received. A presentation on the State of the Town and Five-Year Capital Plan was delivered, followed by one question from a resident in the Hammonasset Room.

The key discussion topics for this meeting included an update on the Polson HVAC, Electrical, Auditorium, and Gym Improvements project. The committee also reviewed and addressed the approval of specific invoices: one from BL Companies for Construction Administration Services covering the period from December 27, 2025, through January 30, 2026, and another from Gilbane Building Company for Polson HVAC Construction Requisition #2 through February 28, 2026.