INVITATION TO BID \| TENNIS COURT RESURFACING AND CRACK REPAIR SEALED BIDS DUE: FRIDAY, DECEMBER 4, 2026, 4:00 P.M. CENTRAL STANDARD TIME
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Dec 4, 2026
BELMONT M I S S I S S I P P I INVITATION TO BID \| TENNIS COURT RESURFACING AND CRACK REPAIR SEALED BIDS DUE: FRIDAY, DECEMBER 4, 2026, 4:00 P.M. CENTRAL STANDARD TIME NOTICE TO BIDDERS The City of Belmont invites sealed bids for renovation of four (4) existing concrete-based tennis courts in Belmont, Mississippi. Bidders may price Option #1, Option #2, or both. Option #2 is a specialized crack-repair component intended to be installed before or in coordination with a complete resurfacing. A bidder may also offer a combined price for both options. The City may award either option or a combined project, in accordance with applicable law and with due regard to technical compatibility and sequencing. Option #1 - NOVA Sports tennis court resurfacing: preparation, routine crack treatment and patching, one coat of acrylic resurfacer, two coats of color, and regulation tennis lines on all four courts. Option #2 - Armor specialized crack repair system: treatment of all existing cracks, estimated at 5,750 linear feet, with the required five-year system warranty. The City will verify measured quantities at the mandatory inspection; deviations must be itemized. 1. GENERAL AND QUALIFICATIONS • Provide all labor, materials, tools, equipment, transportation, supervision and incidental work needed for the awarded scope. • Use NOVA Sports surfacing system products for Option #1. No product substitutions are permitted. Submit documentary proof that the bidder is a certified NOVA Sports system installer. • Use the Armor Crack Repair System for Option #2. No substitute specialized crack repair system is permitted. • Provide proof of having been a certified installer for at least twenty (20) years, as required by the attached technical specification; identify the certification, manufacturer, and start date. • No subcontractors may be used for the performance of the work. All installation work shall be performed by the bidding contractor's own personnel. • Follow USTA court layout/line requirements and applicable ASBA tennis court construction guidance. Any applicable architectural/engineering drawings or specifications expressly incorporated into the contract will take precedence where stated. • Submit manufacturer product sheets, one proposed surface color sample, safety data sheets (MSDS/SDS) for each product, and an ASBA membership certificate showing the bidder is in good standing. • Provide three comparable references; applicable licenses, insurance, proposed schedule, and the lead technician's qualifications. 2. MANDATORY PRE-BID SITE INSPECTION Every bidder must personally inspect the tennis courts before the bid deadline to confirm dimensions, conditions, existing crack quantities, low areas, access and scope. Schedule inspection with the Office of the Mayor at mayor@cityofbelmontms.com. Include a signed site-inspection certification and identify the date and person attending. The City will document attendance. Failure to complete the inspection may render a bid nonresponsive. CITY OF BELMONT • TENNIS COURT BID SPECIFICATIONS • DECEMBER 2026 3. OWNER PRECONSTRUCTION RESPONSIBILITIES The City will coordinate the following site-readiness items before work begins, with responsibilities confirmed at the preconstruction meeting: • Remove or relocate nets, bleachers, divider nets, benches, and other movable athletic apparatus or nonpermanent objects from work areas. • Treat weeds along all court edges and in cracks; repeat treatment if needed to kill vegetation. Remove excessive sod, soil and weed encroachment. • Address known drainage conditions that deposit dirt or debris onto courts after rain; remove heavy caked-on deposits and allow adequate drying time. • Shut off irrigation at least four days before the contractor arrives and prevent spray or windblown irrigation water from reaching courts during work. • Mow nearby turf before coating begins to prevent clippings from blowing onto fresh material. Do not fertilize adjacent turf before or during resurfacing because fertilizer may stain or damage coatings. • Make an adequate water source available within 100 feet of the work area. • Notify school and recreational users of closures; lock nonessential gates, post closure/warning signs and help exclude unauthorized persons throughout the project. 4. OPTION #1 - NOVA SPORTS RESURFACING 4.1 Products • NOVA Sports 100% acrylic color coating designed for concrete/asphalt sports courts; use potable water and silica sand to create the approved texture and medium speed of play, unless the City requests faster or slower play. • NOVA Sports Crack Flex 100% latex crack sealant for smaller cracks when indicated by the lead technician. • NOVA Sports 100% acrylic latex patch binder for birdbaths, irregular areas and large thermal/structural cracks when appropriate. • NOVA Sports concrete primer on exposed existing or new bare concrete before coatings. • NOVA Sports acrylic fill/resurfacer to prime/level and create a uniform substrate, including masking underlying colors where a color change is made. • NOVA Sports clear Line Sharp at tape edges to reduce bleed-through; NOVA Sports heavy-duty 100% latex textured line paint for regulation markings. • Vegetation sterilant such as Roundup or equal only as needed to control weeds at edges and cracks. • Do not use coating products containing asphalt emulsions or asbestos. 4.2 Surface preparation and crack treatment • Trim edge vegetation as needed, blow off the entire court with industrial high-pressure air equipment and wire- brush localized areas requiring additional preparation. • Power-wash the entire court surface using approximately 4,000 psi equipment with a purpose-built walk-behind rotary/spinner head to deep clean and scarify for mechanical coating adhesion. Avoid damage to the substrate. • Clean cracks with high-pressure air and water as needed. Fill cracks using appropriate NOVA Sports products selected for crack type, temperature and surface conditions. • Prime low areas with acrylic patch binder/patching primer, fill with an acrylic patch mix, and sand patched areas smooth before coating. • Make reasonable efforts to improve isolated low areas, but the scope does not guarantee removal of every birdbath, negative drainage, or planarity defect. Ordinary crack filling under Option #1 does not carry the specialized crack- reflection warranty of Option #2. CITY OF BELMONT • TENNIS COURT BID SPECIFICATIONS • DECEMBER 2026 4.3 Acrylic system and line application • Apply one (1) coat of NOVA Sports 100% acrylic fill/resurfacer over the entire court surface with 60-80 mesh silica sand. • Apply two (2) coats of NOVA Sports fortified 100% acrylic color coating, with color application perpendicular to the primer/resurfacer application as specified by the manufacturer. • Apply a fortified mixture at high-traffic and water-vapor-prone common areas as required by the specified method. • Submit and obtain City approval of the final colors before application. • Layout and paint regulation USTA tennis lines using textured white line paint; use NOVA Sports Line Sharp to seal tape edges before striping. • Allow manufacturer-required cure time, remove excess materials and debris, properly dispose of waste, recycle unused material where practicable, and leave all four courts play-ready. 5. OPTION #2 - ARMOR SPECIALIZED CRACK REPAIR • Furnish and install the Armor Crack Repair System on all existing cracks identified for treatment, estimated at 5,750 linear feet, using the manufacturer's published application methods and recommended materials. • Clean and prepare cracks and adjoining concrete surfaces thoroughly and install all system materials necessary for the full Armor assembly. Coordinate the crack-repair sequence with the NOVA Sports resurfacing work to maintain system compatibility. • Where Option #2 is contracted separately, identify in the bid which finishing or coating operations are included; the City will coordinate interfaces with the resurfacing contractor to avoid gaps in the finished system. • Provide the Armor product literature, evidence of installation qualification, and the required five-year written warranty. New cracks that form outside the treated areas are excluded. 6. WARRANTY REQUIREMENTS 6.1 Option #1 resurfacing and striping Provide a minimum two-year written warranty against premature peeling, chipping, flaking, and delamination caused by defective materials or workmanship under normal use, including line-striping workmanship and materials. Normal movement or reopening of cracks filled only by conventional methods under Option #1 is not represented as covered by the five-year Armor warranty. 6.2 Option #2 Armor system - five years The five-year written warranty must cover reflective reappearance of previously treated existing cracks through the finished coating when attributable to failure of the installed Armor system under normal use and ordinary thermal movement; separation, debonding, premature deterioration and defects in Armor components or installation; and labor, materials and restoration of affected coatings and markings required to correct warranted failures without charge to the City. The contractor shall disclose the claims process, inspecting party, response and repair procedure, and all exclusions in writing with its bid. The warranty may exclude new cracks outside treated zones, significant foundation or subbase failures, catastrophic site movement, vandalism and other extraordinary damage. It shall not exclude all reopened/reflected cracks within Armor-treated locations as a blanket exclusion. Additional warranty extension specified in the attached technical document: if the same contractor color-coats the courts again within the initial five-year Armor warranty period, the Armor warranty shall be extended for an additional five years, subject to a separately authorized future recoating contract. The bidder shall state clearly how this extension is calculated and any conditions. CITY OF BELMONT • TENNIS COURT BID SPECIFICATIONS • DECEMBER 2026 7. QUALITY CONTROL, MEETINGS AND CLOSEOUT • The City shall designate one project contact. Hold an on-court preconstruction meeting with the lead technician to review scope, logistics and sequence; have the City representative sign a production/meeting acknowledgment. • The lead technician shall provide a daily progress update to the City's representative. • Hold an onsite postconstruction walkthrough and review a completion/production sign-off sheet with the City's representative. • Upon completion provide all warranty certificates, manufacturer information, any required maintenance instructions, and a final accounting of installed specialized crack-repair linear footage. Final acceptance will occur only after deficiencies are addressed. 8. REQUIRED BID PRICING Bidders may submit one option or both. All line-item totals must include all incidental work and costs required to perform the quoted scope. A combined discount is optional. OPTION #1 - Four courts Bid price Cleaning, preparation, routine crack filling and $________________ patching NOVA Sports acrylic resurfacer and two color coats $________________ Tennis line striping and closeout $________________ TOTAL OPTION #1 $________________ OPTION #2 - Armor system Bid price Armor system, approximately 5,750 LF $________________ Rate per additional/reduced linear foot, if applicable $________ / LF TOTAL OPTION #2 $________________ OPTIONAL COMBINED BID Bid price Option #1 total $________________ Option #2 total $________________ Combined-project discount (if any) ($_____________**) TOTAL COMBINED BID $**______________ Bids must state any exclusions, access assumptions, quantities and price adjustments. If bidding the options independently, identify all interfaces and any work required from the other contractor. 9. BID DELIVERY AND DEADLINE Sealed bids must arrive no later than Friday, December 4, 2026, at 4:00 p.m. Central Standard Time. Mark the exterior: "SEALED BID - BELMONT TENNIS COURT RESURFACING AND CRACK REPAIR." IN PERSON: City of Belmont, 94 Main Street, Belmont, MS 38827 BY U.S. MAIL: City of Belmont, P.O. Box 489, Belmont, MS 38827 Mailed bids must be received by the deadline; a timely postmark alone is insufficient. Email and other electronic submissions will not be accepted. Late bids will not be considered. CITY OF BELMONT • TENNIS COURT BID SPECIFICATIONS • DECEMBER 2026 10. BID REVIEW AND CONTRACT The City may consider responsive bids for either option individually or both together, including discounts, subject to public bidding law. Bids must include executed price schedules, site inspection certification, qualifications, required product certifications, ASBA membership proof, product sheets, color sample, SDS, warranties, references, schedule, and any exceptions. The City reserves rights to reject bids or waive minor informalities only as permitted by law. Work may begin only after formal authorization. 11. BIDDER CERTIFICATION Company: ______________________________________________________________ Contact / phone: _________________________________________________________ Option(s) bid: ☐ Option #1 ☐ Option #2 ☐ Both ☐ Combined discount offered Mandatory site inspection date: ___________________ Attendee: __________________ Certified installer since (year): __________ Certifying entity: __________________ Authorized signature: _____________________________________ Date: ______________ By signing, bidder certifies that the site inspection was completed, quoted work will be performed without subcontractors, and all stated material/installer requirements and warranty obligations are accepted except for exceptions expressly attached to the bid. CITY OF BELMONT \| Office of the Mayor \| 94 Main Street \| P.O. Box 489 \| Belmont, MS 38827 \| mayor@cityofbelmontms.com CITY OF BELMONT • TENNIS COURT BID SPECIFICATIONS • DECEMBER 2026
