What procurement requirements does the Borough of Swarthmore publish for vendors?

Specific insurance, bonding, licensing, and other compliance requirements are stated in each solicitation document; vendors should review individual bid/RFP documents on the Borough of Swarthmore’s Bid Postings or Current RFPs pages for required forms and contract terms.

How does the Borough of Swarthmore approve procurement contracts and awards?

Procurement follows Borough ordinances with the Borough Council and Mayor as the governing approval body; administrative responsibility for bid documents and award processing rests with the Borough Manager/Secretary and relevant department heads, with bid/specification forms on file in the Borough Secretary’s office.

Where can vendors find procurement policies and standard terms for the Borough of Swarthmore?

Procurement guidance is located in the Borough ordinances/municipal code (see Borough Code §1060.02 Bids and Contracts) and on the Borough of Swarthmore’s Ordinances & Regulations pages; bid/specification forms are maintained on file with the Borough Secretary per the code.

Borough of Swarthmore

Track open bid opportunities, contracts, public meetings, and key contacts for Borough of Swarthmore.

Buyer type:: City
Location:: Swarthmore, PA
Country:: US

Borough of Swarthmore RFPs

Active opportunities open for bidding

New Demising Wall Project
Open
Aug 12, 2026
Closes
Sep 3, 2026
Construction of a wall to divide an existing space into two new rooms.

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
133541
Employee FTE
Full-time equivalent employees.
8
Population
Population size to gauge opportunity scale.
6,561
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
62 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to Borough of Swarthmore

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
62 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $23,800, use sole source; otherwise deprioritize and pivot to COSTARS.
- Coops: Frequently procures through PA COSTARS and BuyBoard; OMNIA Partners is also applicable. You can gain access to BuyBoard and OMNIA Partners through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- Borough of Swarthmore: No evidence of sole source awards above the $23,800 bidding threshold. Practical note: deprioritize this route and pivot to cooperative purchasing (COSTARS) to avoid a formal, resource-intensive bid.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- You can get onboarded to the recommended cooperative vehicles by reaching out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform.
- Used: Yes. The Borough has previously used Pennsylvania’s COSTARS for an above-threshold purchase and is also a BuyBoard member.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Early Buyer Signals

Board meetings and strategic plans from Borough of Swarthmore

Swarthmore Borough Work Session
Date: Aug 3, 2026Type: Meeting mention
The work session featured reports from multiple committees. The Environment committee provided updates on EV charger operations, tree ordinances, and advocacy for community choice aggregation and artificial turf regulations. The Finance committee reported on the 2026 budget status and authorized wire transfers for debt service and operational expenses. The General Government committee discussed the appointment of a new member to the Human Relations Commission and the memorandum of understanding for the amphitheater enhancement project. The Planning and Zoning committee addressed outdoor commerce rules, the Cunningham Field boundary discussions, and an extension for a development application. The council also deliberated on the framework, organizational structure, and appointment process for a new municipal emergency medical services authority.
Swarthmore Borough Work Session
Date: Jul 8, 2026Type: Meeting mention
The board discussed proposed amendments to the tree ordinance, including modifications to street tree regulations, definitions of land disturbance, replanting requirements, and the process for extension approvals. The board also reviewed the progress of the Environment Committee's research on synthetic turf and environmental impacts. Financial matters included the approval of wire transfers and check payments. Additionally, the council decided to engage Keystone Municipal Solutions as a financial consultant to analyze the implementation of an Earned Income Tax (EIT), approved a transition to QuickBooks Desktop for accounting, and selected ADP for automated payroll services to improve efficiency.

Key Contacts

Public-sector contacts connected to Borough of Swarthmore.

Jill Bennett GaieskiCouncil President

*******@************

+1 (***) ***-****

Brian Marvin TippingDirector of Public Works

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Frequently asked questions

Who manages procurement and purchasing for the Borough of Swarthmore?

The Borough of Swarthmore’s procurement policy is set by the Borough Council and Mayor, while the Borough Manager/Administration and department heads (for example the Public Works Director) administer operations and departmental purchasing; contact details appear on the Administration and department pages.

Where does the Borough of Swarthmore post bids and RFPs?

The Borough of Swarthmore posts public solicitations on its official Bid Postings page (CivicEngage) and on the Borough of Swarthmore Current Requests for Proposals page; vendors should monitor those pages for posted solicitations and linked documents.

What products and services does the Borough of Swarthmore procure?

The Borough of Swarthmore commonly procures public works services (road maintenance and related services), trash and recycling services (including recycling processing), and other general municipal services, as reflected on department pages and posted RFPs.

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Borough of Swarthmore

Borough of Swarthmore RFPs

New Demising Wall Project

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to Borough of Swarthmore

Early Buyer Signals

Swarthmore Borough Work Session

Swarthmore Borough Work Session

Key Contacts

Frequently asked questions

Get your 10 highest-intentaccounts

Borough of Swarthmore RFPs

New Demising Wall Project

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to Borough of Swarthmore

Early Buyer Signals

Swarthmore Borough Work Session

Swarthmore Borough Work Session

Key Contacts

Frequently asked questions

Swarthmore Borough Council Work Session And Legislative Session

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Borough of Swarthmore

Borough of Swarthmore RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to Borough of Swarthmore

Early Buyer Signals

Swarthmore Borough Work Session

Swarthmore Borough Work Session

Key Contacts

Frequently asked questions

Get your 10 highest-intentaccounts

Borough of Swarthmore RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to Borough of Swarthmore

Early Buyer Signals

Swarthmore Borough Work Session

Swarthmore Borough Work Session

Key Contacts

Frequently asked questions

Swarthmore Borough Council Work Session And Legislative Session

Know what buyers discuss before RFPs drop

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