Shawnee Community College

The Board of Trustees convened a remote meeting to address several agenda items. Key discussions included an update on the upcoming Higher Learning Commission (HLC) Shared Governance Self-Study, detailing prior "met with concern" ratings and preparations for an upcoming focused visit scheduled for November 2021 concerning governance practices and adherence to policy. The President also reported the final allocations for the ICCB Adult Education & Literacy Grants totaling $243,085. The Board received a progress report on the SCC Strategic Plan. Action was taken to unanimously approve the purchase of the Ellucian Managed Cloud System, citing benefits such as enhanced business continuity, security, and IT resource reallocation. Following a cost and cash flow analysis indicating minimal indirect margins, the Board voted against approving the IDOC contract. Additionally, the Board unanimously approved the payment to Ramona Munsell & Associates for grant writing services, ratified part-time employee appointments, approved a Memorandum of Understanding between SCEA & SCC, and authorized legal action concerning the EEI Proposed Tax Settlement agreement.

Key discussions and actions taken during the meeting included the approval of the agenda and addendums. Monitoring reports were presented for Transfer Programming, Professional Programming, and Finance, Budget & Investment (all first reads). Major actions involved approving the Consent Agenda, which included disposing of minutes from previous meetings and approving items like the Treasurer's Report, Personnel Report, FY25 Course Fee Rates, and the AY25 & AY26 Academic Calendar. The Board also ratified the hire of a tenure track Math Faculty member, confirmed tenure for two faculty members (one in Criminal Justice and one in Agriculture-related courses), and approved the continued employment for other tenured and non-tenured faculty. Financial actions included adopting FY25 Tuition & Universal Fee Rates, approving the purchase of a CRM platform (Navigate360), approving a Task Order for boiler system renovations at the Massac County Extension Center, and awarding a bid for a semi-truck trailer. The meeting concluded with an executive session to discuss personnel matters, including accepting a resignation.

The special meeting included reviewing and accepting the results of the FY20 Audit, which indicated the financial statements were accurately and fairly stated, resulting in a "clean" audit for the College. Board members also reviewed the annual FY22 College Catalog, which outlines class options and program pathways. A final topic involved the consideration and subsequent vote to purchase new equipment—specifically a Hunter Aligner and Scissor lift—for the SCC Automotive Program, costing $49,986.17 and funded through Perkins Grant funding.

The key discussion item for this meeting centered on the President Evaluation Process, specifically reviewing the 'B2003.00 President Evaluation OS' document and the President Evaluation Template. The agenda also included standard procedural items such as the Call to Order, Pledge of Allegiance, Roll Call, and Recognition of Guests and Public Comment.

Key discussions during the meeting included ratifying the Summer 2025 stipends for faculty and adjuncts, declaring intent to support and attend community engagement opportunities, and approving the lowest qualified bid for the Gymnasium Concession Renovation. The Board also adopted a resolution authorizing intervention with the Property Tax Appeal Board. Furthermore, new personnel were introduced and several full-time and part-time hires were ratified, along with ratifying resignations.