Roanoke Valley Resource Authority

The board discussed the proposed FY 2026-2027 Annual Operating and Reserves Budget, including rate adjustments for waste disposal fees. A resolution was introduced to set a public hearing regarding revised waste disposal fees and charges. Additionally, the board reviewed a draft Surplus Personal Property Disposal Policy and received updates on the Joint Permit Application for the Smith Gap Regional Landfill expansion. Financial and operational reports were provided, and the board engaged in discussions regarding credit card transaction fee policies and the Host Community Fund.

The agenda includes action items such as adopting revised Authority By-laws, adopting a revised Employee Handbook, and adopting the Authority's regular meeting schedule for CY 2026. Also, considering a new RVRA brand logo and adopting the RVRA brand guide. Information items include discussing the federal Hazard Mitigation Plan 2025 Update. The consent agenda includes the minutes of October 22, 2025. Reports include financials, waste tonnage, trailer, residential waste, wood waste, recycling, household hazardous waste, and project status.

The meeting included discussion and action on the FY 2025-2026 Annual Operating and Reserves Budget, including a proposed rate increase for municipal and commercial waste. A public hearing was scheduled for June 25, 2025, to amend the Authority's Waste Disposal Fees and Charges schedule. The board reviewed and discussed the draft updated purchasing policy, financial reports, waste tonnage, trailer, residential waste, woodwaste, recycling, household hazardous waste, and airspace reports. The CEO reported on FEMA approval for Hurricane Helene-related costs and a future work session for the Master Plan. A closed session was held to discuss personnel matters related to the CEO's performance evaluation.

The meeting agenda includes a public hearing for the FY 2025-2026 RVRA Rate Schedule and a discussion on the amendment of the FY2024-25 budget. Also to be discussed is the engagement of Robinson, Farmer, Cox Associates, PLLC to conduct the FY 2024-2025 annual audit, the award of a temporary term contract for mulching services, the award of a contract for janitorial and cleaning services, and the award of a term contract for stone services. There will be a review and consideration of the revised Employee Handbook and a consideration of a resolution authorizing one-time bonuses for all employees.

The meeting includes discussion of the RVRA Waste and Leachate Hauling Contract Award. The proposals were solicited this summer, with a due date of 26 August 2025, and a total of six proposals were received. Staff determined Thompson Trucking, the incumbent hauler for both services, was the highest and best offeror. The meeting will also cover the August financial reports, waste tonnage, trailer, residential waste, wood waste, recycling, household hazardous waste, and project status reports. The board will also discuss the sale of trailers and formalize two separate contracts with Thompson Trucking, one for leachate and one for waste.