Rancho Santiago Community College District

The meeting commenced with a call to order via Zoom conference. Key agenda items included the unanimous approval of two job descriptions: Assistant Vice Chancellor -- Fiscal Services, and Assistant Director, OC Center of Excellence. The ITS management team presented the Annual Report for fiscal year 2024-2025. Committee reports were provided by the Planning and Organizational Effectiveness Committee, Human Resources Committee, Fiscal Resources Committee, Physical Resources Committee, and Technology Advisory Group. Reports were also given by representatives from the Academic Senate/SAC, Academic Senate/SCC, and CSEA. Additionally, it was reported that a districtwide workgroup is being formed under Fiscal Services to manage the statewide TOP to CIP code conversion.

The meeting agenda primarily focused on operational and planning matters. Key discussion items included the proposed AR6700 Civic Center and Other Facilities Use regulations, which involved a detailed methodology for calculating use fees based on Capital Direct Costs and Operational Direct Costs. There was also an update on various facility projects, categorized into Capital Projects (such as the SAC Campus Entrance project and the Orange Education Center Site Remediation), Scheduled Maintenance Projects, and Facility Modification Requests. Furthermore, updates were provided regarding the Sustainability Committee, campus facilities meetings at SAC and SCC, and discussions on fire life safety projects.

The Technology Advisory Group agenda for March 5, 2026, included an update on the Artificial Intelligence Taskforce work. Technology updates were scheduled from the SACTAC and SCCTEC representatives. Discussions were planned regarding student technology experience from SAC and SCC representatives. The agenda also listed approval of previous TAG Minutes from February 12, 2026, and a review of the Technology Project listing from February 2026. The document also contains the Minutes for the February 12, 2026 meeting, which covered the ITS Mid-year Report (July 2025 - December 2025), approval of computing standards emphasizing AI-capable devices, second reading of AR 3750.X Data Classification, technology updates from colleges (no updates from SACTAC/SCCTEC, student experience updates regarding new cameras at SAC and Wi-Fi issues at SCC), approval of previous minutes from November and December 2025, and a detailed update on the Technology Project listing for December 2025, including progress on visualization for the Chancellor and implementation of scheduling and ERP systems.

The agenda for the Planning and Organizational Effectiveness (POE) Committee meeting included several key discussion items and actions. Discussions covered the POE Calendar Alignment with the Planning Process Manual and Next Steps concerning DSO Requests for Resource Allocations (RARs) for 2026-2027 across Business Services, Educational Services, and Human Resources. There was also an update on the Board Policy and Administrative Regulation process and a discussion/action item related to the Grant Development Schedule, including new resource development initiatives.

The meeting commenced with a discussion regarding a proposal to rename the Course Catalog in Self Service, with implementation planned for February 23rd, and agreement to notify relevant personnel for awareness. A significant portion of the discussion focused on Agentic AI browser automation and its implications for academic dishonesty, noting that while Respondus could block some AI activity, general browser automation poses risks. The group decided to temporarily disable a Canvas setting blocking automation/API misuse during intersession for testing. Furthermore, the group reviewed the first reading of AR 3750.X Data Classification, noting its timeliness regarding data protection initiatives. Technology updates from various colleges included Distance Education survey results highlighting faculty concerns about AI tools and accessibility needs, progress on the SAC website redesign, updates on the Nuventive pilot chatbot, and ongoing efforts to resolve single sign-on issues for students accessing system resources. Finally, updates were provided on several technology projects, including the logic sharing for RG542 Visualization, the kick-off for the Series 25 Scheduling/Calendaring platform implementation, data review for Colleague 320 implementation, and development of a process to inactivate dormant student accounts for IT security.