Provide 12 ea staples sign holder, 5" x 7", clear plastic - small desktop display stand for price cards, notices & table signs; 1 ea luxor three-shelf plastic utility cart 42" (black) bh item #lucpl2b * mfr #ucpl2-b 42" height, retaining lip, full-swivel casters, plastic construction equipped with three high-quality 24 x 18" plastic shelves that won't chip, scratch, warp, rust, or peel; 1 ea adjustable rare book storage box sku: 722-9028; adjustable acid-free 20-point boards, scored every. 25" and includes velcoins. 9"x28" allows you to create your own storage boxes for your valuable, rare books and documents with these acid-free 20-point boards;
The City of Philadelphia Department of Prisons is seeking 10 blue 16-bushel poly box trucks, with Uline H-1955BLU listed for reference. Bidders must include a specification sheet, and the micro-purchase will be awarded to the lowest responsive and responsible bidder; delivery must be completed within 30 days of purchase-order issuance. Questions and requests for clarification must be submitted through the solicitation’s Q&A section.
The City of Philadelphia’s Sanitation Department is seeking maintenance services for two Fairbanks above-ground truck scales and three sets of HC Lift Deck scales. The solicitation covers labor during business hours and after hours, with a 24-hour response requirement, and repair parts with a markup capped at 10%. The resulting requirements contract runs through June 30, 2027, with three one-year renewal periods.
Sole Source:If sale is less than $34,000, use sole source.
Coops:Lead with a cooperative purchase. Philadelphia uses cooperative purchasing and routinely piggybacks on pre-competed contracts; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Philadelphia (PA) maintains a low $34,000 competitive bidding threshold. Sole source above this level is rarely approved due to rigid policies and lack of precedent. Deprioritize this path and redirect to cooperative contracts.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Philadelphia uses cooperative purchasing and routinely piggybacks on pre-competed contracts. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Philadelphia Contracts
Track vendor wins and renewal opportunities
Tyler Technologies, Inc. at City of Philadelphia
Effective: May 1, 2023Expires: Sep 30, 2026Expiration date locked.
This Provider Agreement between the City of Philadelphia and Tyler Technologies, Inc. details the implementation of computer and information services, including software and SaaS solutions. The initial service term is from May 1, 2023, to April 30, 2024, with provisions for extensions up to a total of 10 years, as indicated by a comprehensive 10-year contract total of $7,574,882. The contract outlines project methodology, compensation structure, licensing terms, warranties, and various legal and operational obligations for both parties.
Tyler Technologies, Inc. at City of Philadelphia
Effective: May 1, 2023Expires: Sep 30, 2026Expiration date locked.
This document is a Standard Amendment Agreement (Contract No. 2320561-01) between the City of Philadelphia, acting through its Sheriff's Office, and Tyler Technologies, Inc. It amends the original Base Contract (No. 2320561) to add an additional term from April 1, 2024, to April 30, 2024. The amendment increases the compensation payable by $24,300.00, bringing the new total contract value to not exceed $1,330,580.00. The services outlined in the amendment's exhibit relate to modifications and functionality for a Civil Process Portal.
Tyler Technologies at City of Philadelphia
Effective: May 1, 2023Expires: Sep 30, 2026Expiration date locked.
This document represents the Fourth Amendment to Contract Number 2320561 between the City of Philadelphia and Tyler Technologies. Effective May 1, 2025, this amendment extends the contract term to April 30, 2026, and increases the total maximum compensation by $596,925.00, bringing the new cumulative total for the 3rd Year SaaS Contract to $2,645,181.00.
Tyler Technologies, Inc. at City of Philadelphia
Effective: May 1, 2024Expires: Sep 30, 2026Expiration date locked.
This document is the Standard Amendment Agreement 2320561-02 between the City of Philadelphia, acting through its Sheriff's Office, and Tyler Technologies, Inc. It formalizes an extension of the contract for services and materials, establishing a new term from May 1, 2024, to April 30, 2025. This amendment builds upon a prior base contract (2320561) and a previous amendment (2320561-01). The total amount of the contract as amended is $1,330,580.00.
Tyler Technologies, Inc. at City of Philadelphia
Effective: May 1, 2023Expires: Sep 30, 2026Expiration date locked.
This document is the Third Amendment to an existing contract (Contract Number 2320561) between the City of Philadelphia and Tyler Technologies, Inc. It became effective on May 1, 2024. The amendment increases the total compensation payable to Tyler Technologies by $717,676.00, bringing the overall contract amount to a ceiling of $2,048,256.00. Additionally, it modifies the manner of payment terms specified in Section 4.2 of the original contract. The services covered by the contract span from May 1, 2023, to April 30, 2025.
Early Buyer Signals
Board meetings and strategic plans from City of Philadelphia
Committee on Education Public Hearing
Date: Aug 6, 2026Type: Meeting mention
The public hearing focused on two primary resolutions. The first examined the issue of 'preschool pushout,' specifically the practice of suspension, expulsion, and informal methods of exclusion applied to young learners, with testimony highlighting the lack of support and resources for children with disabilities and childcare providers. The second resolution discussed the accessibility and equity of algebra education in schools and its impact on admission to special admission high schools. The committee discussed the necessity for better training, accountability, and centralized resources for both families and childcare providers to support children effectively.
Philadelphia City Council Committee On Education Committee Hearing
Date: Aug 6, 2026Type: Meeting mention
The hearing focused on the challenges faced by families of children with disabilities in childcare and educational settings, highlighting issues with resource availability and IEP implementation. Childcare providers testified regarding their struggles to manage diverse needs without adequate city support or centralized resources. The hearing also reviewed the PHL PreK program, emphasizing the city's contractual prohibition against the suspension or expulsion of enrolled children and the ongoing commitment to providing high-quality, inclusive early childhood education.
Key Contacts
Public-sector contacts connected to City of Philadelphia.
Who manages procurement and purchasing for the City of Philadelphia?
The City of Philadelphia Procurement Department administers purchasing, organized into units including Services/Supplies/Equipment, Construction/Public Works, and the Cooperative Purchase Unit (PVCOOP). Procurement authority is established by the Philadelphia Home Rule Charter and Philadelphia Code Title 17.
Where does the City of Philadelphia post bids and RFPs?
The City of Philadelphia posts public bids and RFPs on the PHLContracts portal (phlcontracts.phila.gov) and on the City's Contracts Hub (contracts.phila.gov); eContract Philly is used for certain non‑competitive or professional services agreements.
How do vendors complete vendor registration with the City of Philadelphia?
Vendors register through the PHLContracts Vendor Portal (phlcontracts.phila.gov) by completing an online application and the Consent and Authorization Agreement; registration captures legal name, tax ID, contacts, commodity/service offerings, and any certifications. M/W/DSBE vendors may also register or verify via the Office of Economic Opportunity directory.
Native sync to Salesforce & HubSpot
Contract data
Get full contract and spend data
See expiring contracts, renewal timing, pricing history, and competitor awards, then sync the data to your CRM.
The committee held a budget hearing focusing on various city operations and service improvements. Key discussion topics included cybersecurity measures to fend off malicious attacks, the standardization of HR service delivery and reporting structures across city departments, and the establishment of transparent hiring timelines for candidates. Significant attention was given to the 311 service system, addressing the need for better integration between the CRM and other city departments to ensure accurate status updates for residents, as well as plans to develop an in-house mobile application. Additionally, the committee discussed recruitment challenges, departmental vacancy oversight, and the potential for creating specialized units for neighborhood services like tree maintenance.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track City of Philadelphia meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does the City of Philadelphia procure?
The City of Philadelphia procures supplies, equipment, non‑professional services, public works/construction, and professional services. Commodities contracts (supplies, equipment, non‑professional services, public works) are handled by the Procurement Department; professional services use a separate contracting database and may be posted via eContract Philly.
Does the City of Philadelphia use cooperative purchasing or piggyback contracts?
The City of Philadelphia operates a Cooperative Purchase Unit (PVCOOP) within the Procurement Department to manage cooperative purchasing and piggyback arrangements on behalf of City departments. Contact the PVCOOP at pvcoop@phila.gov or (215) 686‑5940 for cooperative purchase inquiries.
What procurement requirements does the City of Philadelphia publish for vendors?
The City of Philadelphia requires labor and materials bonds for public works under Philadelphia Code Title 17 §17‑103; PHLContracts defines acceptable performance bonds and sureties. Vendors must review each solicitation for required bond amounts, forms, and any solicitation‑specific contractual terms or requirements.
How does the City of Philadelphia approve procurement contracts and awards?
Contract authority resides with the City of Philadelphia Procurement Department under the Home Rule Charter and Philadelphia Code Title 17. Law Department review and fund certification are required and City Council reviews contracts above statutory thresholds per Title 17 provisions.
Where can vendors find procurement policies and standard terms for the City of Philadelphia?
Procurement rules and standard contract terms for the City of Philadelphia are codified in the Home Rule Charter and Philadelphia Code Title 17. The PHLContracts Glossary and the City's Standard Contract Requirements document define procurement terms, best‑value concepts, and clauses incorporated into City contracts.
What supplier diversity or local vendor preference programs does the City of Philadelphia use?
The City of Philadelphia's Office of Economic Opportunity administers the Minority/Women/Disabled‑Owned Business Enterprise (M/W/DSBE) program; M/W/DSBE goals appear on City contracts and subcontracting opportunities. The Local Business Purchasing Initiative provides local vendor preference.
