Does City of Madison use cooperative purchasing or piggyback contracts?

The City of Madison uses available state, university, federal, and national cooperative contracts and may piggyback on existing agreements at its discretion; vendors should confirm cooperative-use eligibility in each solicitation or by contacting Purchasing Services.

What procurement requirements does City of Madison publish for vendors?

City of Madison requires most contracts, permits, licenses, and leases to carry insurance and publishes Standard Terms & Conditions; public-works bidders must pre-qualify. Vendors must review each solicitation for exact insurance, bonding, licensing, and solicitation-specific compliance requirements.

How does City of Madison approve procurement contracts and awards?

Purchasing Services in the City of Madison Finance Department manages solicitations; the City uses Requests for Proposals and evaluation panels to review proposals and make award recommendations. Specific approval steps or signature thresholds are described in individual solicitations or Purchasing guidance.

Where can vendors find procurement policies and standard terms for City of Madison?

City of Madison Purchasing Services publishes procurement policies and the City's Standard Terms & Conditions on the Finance Purchasing and Vendor Resources pages; the STC PDF is linked there for vendor review before bidding.

What supplier diversity or local vendor preference programs does City of Madison use?

The City of Madison Civil Rights Contract Compliance office administers Targeted Business Enterprise programs, including Minority Business Enterprises (MBE), Women Business Enterprises (WBE), and Disadvantaged Business Enterprises (DBE); certification and program details are on the City's Contract Compliance Targeted Business Enterprise Programs page.

City of Madison

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Buyer type:: City
Location:: Madison, WI
Country:: US

City of Madison RFPs

Active opportunities open for bidding

2027-2028 Ecological Restoration and Maintenance
Posted
Sep 29, 2026
Closes
Nov 2, 2026
The City of Madison is seeking contractors to perform ecological restoration and maintenance for 2027–2028. The work includes plant removal and invasive-species management, with pesticide use subject to the City's policy and herbicide applications documented through reports and maps. The solicitation package includes plant-removal requirements, invasive-species information, maps, the pesticide-use policy, a contractor herbicide report, and a price-proposal form.
Hanson Rd Fall Protection Equipment and Installation
Posted
Sep 25, 2026
Closes
Oct 23, 2026
The City of Madison - Purchasing Services is seeking proposals for the procurement and installation of fall protection equipment on Hanson Road. The posting states that no blueprints are associated with the bid and that electronic bidding is unavailable. The bid package includes a bid document/specifications, and proposals are due October 23, 2026.
Moving Services RFP
Posted
Sep 16, 2026
Closes
Oct 14, 2026
The City of Madison is seeking a qualified moving company to relocate approximately 163 residents from one-bedroom units to newly built nearby units at the Triangle redevelopment site. The work includes packing, loading, transporting, unloading, and placing furniture, equipment, and other assets, and supports federally funded public and multifamily housing. This is a services procurement rather than a grant program; a mandatory pre-bid conference is scheduled for September 22, 2026, and proposals are due October 14, 2026 at 2:00 PM Central.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
209777
Employee FTE
Full-time equivalent employees.
3,745
Population
Population size to gauge opportunity scale.
286,233
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
48 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Madison

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
48 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $50,000, use sole source.
- Coops: Frequently procures through Sourcewell and BuyBoard; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- Entity: City of Madison, WI
- When to use: Position your product as proprietary technology, specialized consulting, or unique equipment essential for continuity of service to align with city justification patterns.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- City of Madison actively uses cooperative purchasing, and you can gain access to the recommended path through the Starbridge reseller & contract-vehicle platform by reaching out to your Starbridge contact.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.

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Early Buyer Signals

Board meetings and strategic plans from City of Madison

City Of Madison Facilities Programs And Fees Subcommittee Meeting Minutes
Date: Sep 22, 2026Type: Meeting mention
The subcommittee discussed and recommended approval for several fee structures, including those for the Warner Park Community Recreation Center, Park Events, Golf Madison Parks, Olbrich Botanical Gardens, and the Forest Hill Cemetery. Additionally, the subcommittee received informational presentations regarding the 2027 aquatics schedule, specifically noting the closure of Cypress Spray Park for construction, and received an update on the Parks Alive 2026 program.
City of Madison Housing Policy Committee Meeting Minutes
Date: Sep 24, 2026Type: Meeting mention
The committee engaged in a discussion regarding the proposed work plan for the upcoming year, during which committee members' questions were addressed. Additionally, the committee reviewed the agenda for new business, though no suggestions were brought forward for future meetings.
City of Madison Finance Committee Meeting Minutes
Date: Sep 28, 2026Type: Meeting mention
The committee reviewed several administrative and financial items, including the renaming of the Traffic Engineering Division to the Mobility and Infrastructure Division. The committee approved contract amendments with Sasaki Associates, Inc. for design services and Trapeze Software Group, Inc. for software maintenance. Other approvals included extending an option to purchase agreement with Tri-State Custom Construction, LLC, a request for exemption from the Dane County Library Tax, and a budget amendment for the Police Department utilizing a federal Justice Assistance Grant. Finally, the committee deliberated on and adopted the 2027 executive capital budget.

Key Contacts

Public-sector contacts connected to City of Madison.

Lisa LaschingerActing Parks Superintendent

*******@************

+1 (***) ***-****

Jesus Sanchez-CruzAffirmative Action Specialist

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Frequently asked questions

Who manages procurement and purchasing for City of Madison?

Purchasing Services within the City of Madison Finance Department manages procurement and purchasing for the City of Madison. The Finance Purchasing page lists office responsibilities, contacts, and vendor resources to support solicitations, contracts, and procurement inquiries.

Where does City of Madison post bids and RFPs?

The City of Madison posts bids and RFPs on its Finance Purchasing 'Bid Opportunities & Competition' page, the City Public Works bidding page, and through vendor portals such as BidExpress. Vendors should monitor those pages and register on portal sites to receive solicitation notices.

How do vendors complete vendor registration with City of Madison?

Vendors register with the City of Madison via the Finance Purchasing Vendor Resources and 'Register Your Business' / Vendor Access pages; instructions include contacting vendorsupport@cityofmadison.com and providing a Federal ID to set up accounts and local business listings.

City of Madison

City of Madison RFPs

2027-2028 Ecological Restoration and Maintenance

Hanson Rd Fall Protection Equipment and Installation

Moving Services RFP

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Madison

Early Buyer Signals

City Of Madison Facilities Programs And Fees Subcommittee Meeting Minutes

City of Madison Housing Policy Committee Meeting Minutes

City of Madison Finance Committee Meeting Minutes

Key Contacts

Frequently asked questions

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City of Madison RFPs

2027-2028 Ecological Restoration and Maintenance

Hanson Rd Fall Protection Equipment and Installation

Moving Services RFP

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Madison

Early Buyer Signals

City Of Madison Facilities Programs And Fees Subcommittee Meeting Minutes

City of Madison Housing Policy Committee Meeting Minutes

City of Madison Finance Committee Meeting Minutes

Key Contacts

Frequently asked questions

Know what buyers discuss before RFPs drop

City of Madison

City of Madison RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Madison

Early Buyer Signals

City Of Madison Facilities Programs And Fees Subcommittee Meeting Minutes

City of Madison Housing Policy Committee Meeting Minutes

City of Madison Finance Committee Meeting Minutes

Key Contacts

Frequently asked questions

Get your 10 highest-intent accounts

City of Madison RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Madison

Early Buyer Signals

City Of Madison Facilities Programs And Fees Subcommittee Meeting Minutes

City of Madison Housing Policy Committee Meeting Minutes

City of Madison Finance Committee Meeting Minutes

Key Contacts

Frequently asked questions

Know what buyers discuss before RFPs drop

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