Jay County

Track open bid opportunities, contracts, public meetings, and key contacts for Jay County.

Buyer type:: County
Location:: Portland, IN
Country:: US

Jay County RFPs

Active opportunities open for bidding

Sale of Surplus Equipment RFP
Open
Jul 28, 2026
Closes
Aug 7, 2026
Surplus equipment: deconstructed radio tower [details- material, height, etc. ].

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
163436
Population
Population size to gauge opportunity scale.
20,118
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
62 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
Higher is better Unlock
Latest Budget Year
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Operating Budget
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Includes fiscal year calendars, procurement complexity scores, and strategic insights.

RFP Intelligence

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How to Sell to Jay County

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
62 / 100
EasyLower is betterHellish
Quick Decision Flow
- Sole Source: Skip it; pivot straight to cooperative purchasing.
- Coops: Frequently procures through Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Registered vendors: NYC's Vendor Enrollment Center processes W-9 and PIP registration in 3-5 business days for prime bidders.
MOCS threshold triggers a formal RFx workflow — plan for 60-90 days from solicitation to award depending on category.
Sole Source
- Jay County, IN shows strict adherence to competitive bidding with no evidence of sole source awards. Don’t pursue sole source; it will likely fail and waste time. If the buyer insists, note that purchases must comply with Indiana’s public purchasing law (IC 5-22) and will require strong justification and approvals—expect pushback.
Registered vendors: NYC's Vendor Enrollment Center processes W-9 and PIP registration in 3-5 business days for prime bidders.
MOCS threshold triggers a formal RFx workflow — plan for 60-90 days from solicitation to award depending on category.
Cooperatives
- The county has used cooperative purchasing before (the Solid Waste Management District uses Sourcewell). Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
- Recommended (accessible through Starbridge):
Registered vendors: NYC's Vendor Enrollment Center processes W-9 and PIP registration in 3-5 business days for prime bidders.
MOCS threshold triggers a formal RFx workflow — plan for 60-90 days from solicitation to award depending on category.

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Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.

Early Buyer Signals

Board meetings and strategic plans from Jay County

Jay County Commissioners Meeting Minutes
Date: Jun 8, 2026Type: Meeting mention
The board discussed updates to the Right of Way ordinance and approved an interlocal agreement with the Redkey Volunteer Fire Department for a new radio system. Commissioners reviewed an amended economic development agreement with Sun Chief Solar and received updates from the Highway Department, including guidance on truck routes. The Emergency Management department provided a quarterly report on grants and training initiatives. Additional actions included the approval of a LifeStream claim to INDOT, the payroll docket, and various departmental financial reports. An executive session was conducted to address the implementation of security systems and negotiate personnel matters.
Jay County Commissioners Meeting Minutes
Date: Jul 13, 2026Type: Meeting mention
The board addressed several administrative and financial items, including the enactment of Ordinance 2026-10 regarding surveyor and highway fees and progress updates on Bridge #93. Significant discussions involved the Sun Chief Solar project road use agreement, necessary roof repairs for a county barn, and a fiscal sustainability agreement with Baker Tilly. The commissioners reviewed various funding requests, such as those for local economic development initiatives, arts programs, firework displays, and veteran services. Additionally, the board approved the 2027 budget, a mobile device management policy for cybersecurity, a school resource officer agreement, and a scope of services for a new public safety building.
Jay County Commissioners Meeting
Date: May 26, 2026Type: Meeting mention
The commissioners received a presentation from the YMCA East Central Indiana regarding a capital campaign for building renovations. The JEMS department provided a monthly operational update and requested the purchase of a new drone, which was approved. The Sheriff's department presented quotes for drones, and the commissioners approved a professional services agreement with United Consulting. Additionally, highway department contracts with INDOT and KBL were reviewed and approved. Various claims and agreements were addressed, including payments for bridge rights of way, a Mowermax loan, and radio system contracts with Pennville and Dunkirk Fire Departments. Financial reports, payroll dockets, and the clerk's monthly report were also approved.