Hingham Housing Authority

The meeting included a summary from the Tenant Association regarding well-attended events and plans for future activities like a book club, with a suggestion to invite a local author. The Commissioners discussed the process for voicing concerns through the Tenant Association before escalating issues to the Board. An explanation was provided regarding the benefits of management by the Quincy Housing Authority (QHA) handling day-to-day operations and bringing increased resources. Key financial actions included the approval of accounts payable, authorization for the Executive Director to enter into a contract with DELTA WYE CRITICAL SOLUTIONS, LLC for Design Services for a State project heating system update, approval of Change Order Proposal #1 for the National Electrical Contracting Inc contract related to Exit Signs & EMG Lighting, approval of a property insurance payment to Brown & Brown Insurance Services, and the allocation of the extraordinary maintenance budget for the 2026 fiscal year, covering fencing replacement, community room upgrades, window replacement, and an ice melt attachment for the excavator. The Executive Director Report was presented by the Director of Finance, and an update was provided regarding the CPC committee review of the HHA application.

The meeting included a summary from the Tenant Association regarding speed limit signs installation, tenant concerns about a rodent issue being actively addressed by pest control, and a draft Garden Policy which will be redrafted for future review due to an incident involving vegetable removal. Positive feedback was shared regarding the new Resident Services Coordinator. The Board approved the accounts payable, which included uniforms purchased from Camelot Enterprises. Several contract awards were approved for state projects, including code compliance exit signs, an EMG lighting project, a sprinkler system backflow replacement for Beal Street, and design services for hallway windows. The Board adopted the Affirmative Action Goal for FY26 and FY25 regarding minority list pulls for the 705 and 667 programs. A motion was passed to request $299,572.00 from the Hingham Community Preservation Committee for a roof replacement project. Operational updates were provided, including completed occupancy and state inspections for various buildings, cleaning of catch basins, streetlight repairs, a main clog repair, flooring commencement, and the start of a vacancy process.

The meeting included discussion of approving payables, authorizing the Executive Director to contract with DELTA WYE CRITICAL SOLUTIONS, LLC for design services for a state project, and executing a change order proposal with National Electrical Contracting Inc. for code compliance. The board also discussed authorizing payment to Brown & Brown Insurance Services, Inc. for the State Aided Property Insurance Program and allocating an extraordinary maintenance budget for the upcoming fiscal year.

The document outlines the Final FY 2025 Fair Market Rents (FMRs) for the Section 8 program, specifically for the Boston-Cambridge-Quincy, MA-NH HUD Metro FMR Area. These rents are categorized by the number of bedrooms, ranging from efficiency units to four-bedroom units, and are based on a local rent survey conducted in November 2022.

The meeting included discussion and adoption of the FY 2022 Budget for Hingham Housing Authority's 400-1 and 689-1 programs. The Executive Director's report covered COVID tests distribution, community improvements, repairs, food delivery, lighting project updates, and Beal Street parcel ownership clarification. There was also discussion on cleaning and sanitizing measures due to COVID concerns, and an update on applications submitted to the Community Preservation Committee.