Gulfport School District

This memorandum presents several claims dockets for ratification and approval by the Board of Trustees, in accordance with Board policy DJEJ. Specifically, it details weekly pre-paid claims covering periods ending January 10, January 17, and January 24, 2025, totaling $312,157.07. The document lists the fund codes associated with these payments, including General Funds, Special Revenue Funds, and Activity Funds, and provides extensive line-item details for numerous claims across various categories such as utilities, student transportation, operational supplies, travel reimbursements, and contractual services. Subsequent sections present additional claims presented for payment on January 9, January 16, and January 27, 2025, covering various expenditures for multiple school and administrative functions.

The document serves as a memorandum recommending the Board of Trustees approve claims dockets presented for ratification at the meeting scheduled for April 14, 2025. The recommendation includes the approval of multiple weekly pre-paid claims ranging from February 28, 2025, through March 28, 2025, totaling \$1,200,400.80, which will be covered by various General Funds, Special Revenue Funds, Activity Funds, and X-Funds. Specific claims detailed include expenditures for program supplies, tuition for private placements, custodial supplies, food service procurement via state bids, travel reimbursements, and utility payments. One fraudulent claim (509849) was noted as voided.

The document presents a recommendation for the Board of Trustees to approve claims dockets totaling $3,793,185.69, associated with the Board Meeting scheduled for March 10, 2025. The claims span various fund codes, including General Funds, Special Revenue Funds, Activity Funds, and specific project/grant funds. The claims detail payments to numerous vendors for goods and services such as food supplies (Auto-Chlor Services, East Side Jersey Dairy, Merchants Foodservice, Sunrise Fresh Produce), technology (Monnit Corporation), custodial services (Cintas, Coburn Supply Company), athletic supplies (BSN Sports, MF Athletic), substitute teacher contract services (Kelly Services), and specialized services like ASL interpreter services. The document also notes the procedural policy regarding weekly claims docket payments versus those requiring prior board approval.

The document presents a recommendation for the Board of Trustees to approve the claims docket for the Board Meeting scheduled for January 13, 2025, totaling $836,928.17. The docket covers 189 individual claims across various fund codes, including General Funds, Activity Funds, Special Revenue Funds, and construction/audit-related funds. Key expenditure categories within the claims include food service purchases from vendors like East Side Jersey Dairy and Merchants Foodservice, contract services for substitute teachers and facility maintenance, student transportation costs, and significant payments related to the 2023 District Roofing Project and associated architectural fees.

The document is a memorandum recommending approval for the Board of Trustees to ratify multiple weekly claims dockets for August 2023, totaling $1,240,341.22. The claims spanned various fund codes including General Funds, Special Revenue Funds, and Agency Funds. The memorandum details the weekly payment amounts associated with claim number ranges leading up to the proposed September 5, 2023, board meeting, as well as providing an itemized list of specific claims covering services such as utilities, supplies, contractual services, travel reimbursements, and athletic expenses.