What procurement requirements does City of Gardner publish for vendors?

The City of Gardner Purchasing Policy requires purchase orders for purchases above $5,000 and establishes solicitation and contract documentation procedures (Purchasing Policy PDF). Specific insurance, bonding, licensing, and other compliance requirements are defined in individual solicitations and contract documents, so vendors must review each solicitation.

How does City of Gardner approve procurement contracts and awards?

The City of Gardner Purchasing Policy sets approval thresholds: Department Director approval for amounts up to $15,000; City Administrator approval up to $40,000; and City Council approval required for expenditures and contracts over $40,000. The policy also assigns protest and award authority to the Finance Director or City Administrator depending on amount.

Where can vendors find procurement policies and standard terms for City of Gardner?

Vendors can find the City of Gardner Purchasing Policy (Revised October 2023) on the city's website (Purchasing Policy PDF). It defines purchase thresholds (small purchases < $5,000; informal $5,000–$75,000; formal $75,000+), P-Card rules, purchase-order procedures, professional services bands, and protest procedures.

What supplier diversity or local vendor preference programs does City of Gardner use?

The City of Gardner Purchasing Policy includes local-preference language preferring maximum use of suppliers located within the City of Gardner and considering Kansas-domiciled contractors. Vendors should consult the Purchasing Policy and individual solicitations for details on how locality considerations are applied during evaluations.

City of Gardner

Track open bid opportunities, contracts, public meetings, and key contacts for City of Gardner.

Buyer type:: City
Location:: Gardner, KS
Country:: US

City of Gardner RFPs

Active opportunities open for bidding

Invitation for Bids: Hillsdale Water Treatment Plant Roof Replacement Project
Posted
Sep 8, 2026
Closes
Sep 24, 2026
The City of Gardner is requesting bids from qualified roofing contractors for full replacement of the roof at Hillsdale Water Treatment Plant in Spring Hill, Kansas. Work includes removing existing roofing to the deck and installing roughly 15,000 square feet of durable, impact-resistant laminated shingles for Project No. WA7008. Sealed bids are due and will be opened on September 24, 2026, at 11:00 AM, and the City reserves the right to reject bids or waive technicalities.

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
208108
Employee FTE
Full-time equivalent employees.
177.5
Population
Population size to gauge opportunity scale.
26,154
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
62 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Gardner

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
62 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $5,000, use sole source.
- Coops: Frequently procures through Sourcewell, OMNIA Partners, and Kansas Department of Administration statewide contracts; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
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- City of Gardner, KS: No evidence of sole source use and a restrictive $5,000 ceiling. Pursuing a sole source justification is an inefficient, low-probability path—immediately pivot to cooperative purchasing.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- City of Gardner has used cooperative purchasing (e.g., Sourcewell for a landscape vehicle and a street sweeper). Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Gardner Contracts

Track vendor wins and renewal opportunities

JPM Enterprises, LLC, d/b/a GreatLIFE Golf and Fitness at Gardner at City of Gardner
Effective: Apr 1, 2018Expires: Expiration date locked.Unlock
This Golf Course Operating Lease Agreement details the responsibilities of JPM Enterprises, LLC (Operator) for managing and operating the Gardner Golf Course for the City of Gardner, Kansas. Commencing April 1, 2018, and running through December 31, 2028, the agreement outlines the Operator's duties including annual rent payments ($10.00 for the first five years, then $1.00 per golf round), overall golf course operation, staffing, maintenance, and specific improvements. The City retains ownership of the course and commits to financing certain initial improvements, including an irrigation system, code violation repairs, and rehabilitation costs up to $290,000. The Operator is solely responsible for operational costs and required to adhere to detailed maintenance standards.
Axon Enterprise, Inc. at City of Gardner
Effective: Jan 1, 2025Expires: Expiration date locked.Unlock
This document is a quote from Axon Enterprise, Inc. to Gardner Police Dept. -KS for a 60-month program, primarily for 'Fleet 3 Advanced' products and services. The total cost of the program is $169,556.40, payable in annual installments from January 2025 to January 2029. The quote details pricing, delivery schedules for hardware, software, and services, and includes standard terms and conditions. The effective start date for deliveries and services is January 2025, with an estimated end date of January 2030.
Axon Enterprise, Inc. at City of Gardner
Effective: Sep 1, 2024Expires: Expiration date locked.Unlock
This document is a quote (Q-561828-45544.952TC) from Axon Enterprise, Inc. to Gardner Police Dept. -KS for Axon Interview hardware, software, services, and warranties, totaling $141,365.38. The contract has an estimated start date of September 1, 2024, and an estimated end date of March 31, 2030, spanning a 60-month program length with annual payment installments. The quote also includes a Statement of Work for Axon Fleet in-car video solutions, though no specific pricing for these services is provided within this document.
Flock Group, Inc. at City of Gardner
Effective: Dec 18, 2023Expires: Expiration date locked.Unlock
This contract outlines an agreement between Flock Group Inc. and KS - Gardner PD for the provision of Flock Safety's public safety operating system, including License Plate Recognition (LPR) cameras (Flock Safety Falcon® Flex) and the FlockOS software platform. The initial term is 12 months, with an annual recurring cost of $7,000.00, and a total contract value of $7,000.00 for the first year. The agreement automatically renews for successive 24-month terms. The effective date of the contract is December 18, 2023.
Flock Group, Inc. at City of Gardner
Effective: May 15, 2024Expires: Expiration date locked.Unlock
This document is an Order Form for Flock Safety products and services provided by Flock Group Inc. to KS - Gardner PD. The agreement covers an initial 24-month term for hardware (Flock Safety Falcon®), software (Flock Safety Platform, FlockOS™ - Essentials), and professional services, with a total contract value of $12,300.00 for this initial period. It outlines billing terms, discounts, and incorporates general legal terms from a previously executed agreement.

Early Buyer Signals

Board meetings and strategic plans from City of Gardner

Gardner Planning Commission Planning Commission Meeting
Date: Aug 24, 2026Type: Meeting mention
The commission reviewed multiple development and planning items across two meetings. Topics discussed included a request for a one-year extension for the Plaza South Sano Medical Office final development plan and a revised final development plan for Flint Trails addressing rear setback deviations for patios and decks. Other business included rezoning and preliminary development plan reviews for the Prairiebrooke II townhome development and the Velocity Arts Campus mixed-use project. Previous commission actions addressed included approvals for the Magnolia Fields Subdivision, fence additions for the New Life Christian Academy and New Life Church, and the election of a new Vice-Chair.
City of Gardner Council Council Meeting
Date: Aug 17, 2026Type: Meeting mention
The meeting featured public comments regarding the implementation and policy of the Flock surveillance camera program within the city. The council approved a non-binding memorandum of understanding for Project Velocity, an arts and entertainment district development project. Additionally, the council discussed resolutions declaring the necessity to acquire property through eminent domain for the 167th Street, 175th Street, and Grand Street improvement projects.
City of Gardner Council Council Meeting

Key Contacts

Public-sector contacts connected to City of Gardner.

Michael FranchettBuilding Inspector

*******@************

+1 (***) ***-****

Kyle HalderBuilding Inspector

*******@************

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Frequently asked questions

Where does City of Gardner post bids and RFPs?

The City of Gardner posts bids and RFPs on its official Bid Opportunities page (https://www.gardnerkansas.gov/business/bids.php). The page lists current solicitations and offers an e-notification sign-up so vendors can subscribe for updates and receive submission instructions.

How do vendors complete vendor registration with City of Gardner?

Vendors register for solicitation notifications via the City of Gardner Bid Opportunities e-notification sign-up on the city's website (https://www.gardnerkansas.gov/business/bids.php). Individual solicitations include any additional registration steps, required vendor forms, and submission instructions for participation.

What products and services does City of Gardner procure?

The City of Gardner Purchasing Policy identifies procurement of commodities, materials, and supplies; general and professional services; information-technology hardware and software; and construction and public-works contracts. The policy explains procurement bands and solicitation types vendors should consult for specific opportunities.

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City of Gardner

City of Gardner RFPs

Invitation for Bids: Hillsdale Water Treatment Plant Roof Replacement Project

Buyer Attributes

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How to Sell to City of Gardner

City of Gardner Contracts

JPM Enterprises, LLC, d/b/a GreatLIFE Golf and Fitness at Gardner at City of Gardner

Axon Enterprise, Inc. at City of Gardner

Axon Enterprise, Inc. at City of Gardner

Flock Group, Inc. at City of Gardner

Flock Group, Inc. at City of Gardner

Early Buyer Signals

Gardner Planning Commission Planning Commission Meeting

City of Gardner Council Council Meeting

City of Gardner Council Council Meeting

Key Contacts

Frequently asked questions

Get your 10 highest-intentaccounts

City of Gardner RFPs

Invitation for Bids: Hillsdale Water Treatment Plant Roof Replacement Project

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Gardner

City of Gardner Contracts

JPM Enterprises, LLC, d/b/a GreatLIFE Golf and Fitness at Gardner at City of Gardner

Axon Enterprise, Inc. at City of Gardner

Axon Enterprise, Inc. at City of Gardner

Flock Group, Inc. at City of Gardner

Flock Group, Inc. at City of Gardner

Early Buyer Signals

Gardner Planning Commission Planning Commission Meeting

City of Gardner Council Council Meeting

City of Gardner Council Council Meeting

Key Contacts

Frequently asked questions

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Know what buyers discuss before RFPs drop

City of Gardner

City of Gardner RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Gardner

City of Gardner Contracts

JPM Enterprises, LLC, d/b/a GreatLIFE Golf and Fitness at Gardner at City of Gardner

Axon Enterprise, Inc. at City of Gardner

Axon Enterprise, Inc. at City of Gardner

Flock Group, Inc. at City of Gardner

Flock Group, Inc. at City of Gardner

Early Buyer Signals

Gardner Planning Commission Planning Commission Meeting

City of Gardner Council Council Meeting

City of Gardner Council Council Meeting

Key Contacts

Frequently asked questions

Get your 10 highest-intentaccounts

City of Gardner RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Gardner

City of Gardner Contracts

JPM Enterprises, LLC, d/b/a GreatLIFE Golf and Fitness at Gardner at City of Gardner

Axon Enterprise, Inc. at City of Gardner

Axon Enterprise, Inc. at City of Gardner

Flock Group, Inc. at City of Gardner

Flock Group, Inc. at City of Gardner

Early Buyer Signals

Gardner Planning Commission Planning Commission Meeting

City of Gardner Council Council Meeting

City of Gardner Council Council Meeting

Key Contacts

Frequently asked questions

Get full contract and spend data

Know what buyers discuss before RFPs drop

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