What procurement requirements does City of Gardner publish for vendors?

The City of Gardner Purchasing Policy requires purchase orders for purchases above $5,000 and establishes solicitation and contract documentation procedures (Purchasing Policy PDF). Specific insurance, bonding, licensing, and other compliance requirements are defined in individual solicitations and contract documents, so vendors must review each solicitation.

How does City of Gardner approve procurement contracts and awards?

The City of Gardner Purchasing Policy sets approval thresholds: Department Director approval for amounts up to $15,000; City Administrator approval up to $40,000; and City Council approval required for expenditures and contracts over $40,000. The policy also assigns protest and award authority to the Finance Director or City Administrator depending on amount.

Where can vendors find procurement policies and standard terms for City of Gardner?

Vendors can find the City of Gardner Purchasing Policy (Revised October 2023) on the city's website (Purchasing Policy PDF). It defines purchase thresholds (small purchases < $5,000; informal $5,000–$75,000; formal $75,000+), P-Card rules, purchase-order procedures, professional services bands, and protest procedures.

What supplier diversity or local vendor preference programs does City of Gardner use?

The City of Gardner Purchasing Policy includes local-preference language preferring maximum use of suppliers located within the City of Gardner and considering Kansas-domiciled contractors. Vendors should consult the Purchasing Policy and individual solicitations for details on how locality considerations are applied during evaluations.

City of Gardner

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Buyer type:: City
Location:: Gardner, KS
Country:: US

City of Gardner RFPs

Active opportunities open for bidding

Request for Proposals- Hillsdale Water Treatment Plant Chemicals Contract 2027-2028
Posted
Oct 27, 2026
Closes
Nov 19, 2026
The City of Gardner is seeking proposals for NSF-certified chemicals used to treat water at the Hillsdale Water Treatment Plant under a two-year contract running from January 1, 2027, through December 31, 2028. Proposals are due at 11:00 a.m. local time on November 19, 2026, and may be submitted by email or sealed hard copy to the City of Gardner Utilities Department. The City reserves the right to reject any or all bids or waive informalities and may hold bids for up to 90 days while reviewing proposals and bidder qualifications.
Request for Qualifications- Water & Wastewater Rate Study
Posted
Oct 27, 2026
Closes
Nov 20, 2026
The City of Gardner, Kansas seeks sealed qualifications for a Water & Wastewater Rate Study. Proposals are due at the Utility Director’s Office in the Utility Department Administration Building by 11:00 a.m. (CDT) on November 20, 2026. The City will take proposals under advisement and release respondents’ names as public record, while keeping other information confidential until contract negotiations are complete.
Electric Distribution Study (Request For Qualifications)
Posted
Oct 13, 2026
Closes
Nov 9, 2026
Electric Distribution Study.

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
208108
Employee FTE
Full-time equivalent employees.
177.5
Population
Population size to gauge opportunity scale.
26,154
Procurement Difficulty Score
How easy their procurement process is to navigate. Lower is better.
62 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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How to Sell to City of Gardner

Procurement guidance and navigation tips.

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These purchasing programs appear in City of Gardner's records. Starbridge can help check which contracts cover your product.

Sourcewell

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Procurement Difficulty Score
Lower scores indicate easier procurement. Created by Starbridge.
62 / 100
EasyLower is betterHard
Quick Decision Flow
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- Sole Source: If sale is less than $5,000, use sole source.
- Coops: Frequently procures through Sourcewell, OMNIA Partners, and Kansas Department of Administration statewide contracts; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
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- City of Gardner, KS: No evidence of sole source use and a restrictive $5,000 ceiling. Pursuing a sole source justification is an inefficient, low-probability path—immediately pivot to cooperative purchasing.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- City of Gardner has used cooperative purchasing (e.g., Sourcewell for a landscape vehicle and a street sweeper). Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Gardner Contracts

Track vendor wins and renewal opportunities

JPM Enterprises, LLC, d/b/a GreatLIFE Golf and Fitness at Gardner at City of Gardner
Effective: Apr 1, 2018Expires: Expiration date locked.
This Golf Course Operating Lease Agreement details the responsibilities of JPM Enterprises, LLC (Operator) for managing and operating the Gardner Golf Course for the City of Gardner, Kansas. Commencing April 1, 2018, and running through December 31, 2028, the agreement outlines the Operator's duties including annual rent payments ($10.00 for the first five years, then $1.00 per golf round), overall golf course operation, staffing, maintenance, and specific improvements. The City retains ownership of the course and commits to financing certain initial improvements, including an irrigation system, code violation repairs, and rehabilitation costs up to $290,000. The Operator is solely responsible for operational costs and required to adhere to detailed maintenance standards.
Axon Enterprise, Inc. at City of Gardner
Effective: Jan 1, 2025Expires: Expiration date locked.
This document is a quote from Axon Enterprise, Inc. to Gardner Police Dept. -KS for a 60-month program, primarily for 'Fleet 3 Advanced' products and services. The total cost of the program is $169,556.40, payable in annual installments from January 2025 to January 2029. The quote details pricing, delivery schedules for hardware, software, and services, and includes standard terms and conditions. The effective start date for deliveries and services is January 2025, with an estimated end date of January 2030.
Axon Enterprise, Inc. at City of Gardner
Effective: Sep 1, 2024Expires: Expiration date locked.
This document is a quote (Q-561828-45544.952TC) from Axon Enterprise, Inc. to Gardner Police Dept. -KS for Axon Interview hardware, software, services, and warranties, totaling $141,365.38. The contract has an estimated start date of September 1, 2024, and an estimated end date of March 31, 2030, spanning a 60-month program length with annual payment installments. The quote also includes a Statement of Work for Axon Fleet in-car video solutions, though no specific pricing for these services is provided within this document.
Flock Group, Inc. at City of Gardner
Effective: Dec 18, 2023Expires: Expiration date locked.
This contract outlines an agreement between Flock Group Inc. and KS - Gardner PD for the provision of Flock Safety's public safety operating system, including License Plate Recognition (LPR) cameras (Flock Safety Falcon® Flex) and the FlockOS software platform. The initial term is 12 months, with an annual recurring cost of $7,000.00, and a total contract value of $7,000.00 for the first year. The agreement automatically renews for successive 24-month terms. The effective date of the contract is December 18, 2023.
Flock Group, Inc. at City of Gardner
Effective: May 15, 2024Expires: Expiration date locked.
This document is an Order Form for Flock Safety products and services provided by Flock Group Inc. to KS - Gardner PD. The agreement covers an initial 24-month term for hardware (Flock Safety Falcon®), software (Flock Safety Platform, FlockOS™ - Essentials), and professional services, with a total contract value of $12,300.00 for this initial period. It outlines billing terms, discounts, and incorporates general legal terms from a previously executed agreement.

Early Buyer Signals

Board meetings and strategic plans from City of Gardner

City of Gardner Planning Commission Planning Commission Meeting
Date: Oct 26, 2026Type: Meeting mention
The Planning Commission meeting focused on correcting a clerical error in the land development code regarding interior side yard setbacks. A text amendment was approved to correct the setback requirement for detached suburban houses from 9 feet back to 7 feet, consistent with prior standards. The commission also received a recap of previous items approved by the council and discussed the collection of transient guest taxes for short-term rentals.
City Of Gardner City Council City Council Meeting
Date: Oct 19, 2026Type: Meeting mention
The meeting featured proclamations for Support Your Local Chamber of Commerce Day and World Polio Day. A public hearing was held regarding a request for a waiver of distance limitations for alcohol sales during the Johnson County Fair. Council members also deliberated on a conditional use permit for a short-term rental, discussing issues related to street parking, compliance with permit requirements, potential ordinance amendments regarding rental regulations, and strategies for enforcing short-term rental standards.
City of Gardner City Council City Council Meeting

Key Contacts

Public-sector contacts connected to City of Gardner.

Pete CappelattiBuilding Maintenance Supervisor

*******@************

+1 (***) ***-****

Kelly HerronChief of Police

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Frequently asked questions

Where does City of Gardner post bids and RFPs?

The City of Gardner posts bids and RFPs on its official Bid Opportunities page (https://www.gardnerkansas.gov/business/bids.php). The page lists current solicitations and offers an e-notification sign-up so vendors can subscribe for updates and receive submission instructions.

How do vendors complete vendor registration with City of Gardner?

Vendors register for solicitation notifications via the City of Gardner Bid Opportunities e-notification sign-up on the city's website (https://www.gardnerkansas.gov/business/bids.php). Individual solicitations include any additional registration steps, required vendor forms, and submission instructions for participation.

What products and services does City of Gardner procure?

The City of Gardner Purchasing Policy identifies procurement of commodities, materials, and supplies; general and professional services; information-technology hardware and software; and construction and public-works contracts. The policy explains procurement bands and solicitation types vendors should consult for specific opportunities.

City of Gardner

City of Gardner RFPs

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City of Gardner Contracts

JPM Enterprises, LLC, d/b/a GreatLIFE Golf and Fitness at Gardner at City of Gardner

Axon Enterprise, Inc. at City of Gardner

Axon Enterprise, Inc. at City of Gardner

Flock Group, Inc. at City of Gardner

Flock Group, Inc. at City of Gardner

Early Buyer Signals

City of Gardner Planning Commission Planning Commission Meeting

City Of Gardner City Council City Council Meeting

City of Gardner City Council City Council Meeting

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City of Gardner RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Gardner

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City of Gardner Contracts

JPM Enterprises, LLC, d/b/a GreatLIFE Golf and Fitness at Gardner at City of Gardner

Axon Enterprise, Inc. at City of Gardner

Axon Enterprise, Inc. at City of Gardner

Flock Group, Inc. at City of Gardner

Flock Group, Inc. at City of Gardner

Early Buyer Signals

City of Gardner Planning Commission Planning Commission Meeting

City Of Gardner City Council City Council Meeting

City of Gardner City Council City Council Meeting

Key Contacts

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