Eastern Oklahoma District Library System

The Board Meeting Agenda includes an Open Forum section allowing three minutes per speaker. The Consent Agenda covers the approval of previous minutes (excluding the current meeting's date), personnel actions, and a surplus list. Other key discussion topics involve the Financial Report, the FY25 Audit, correction to the board meeting and staff holiday calendar, an update on the Warner Public Library, and a Strategic Planning Update.

This strategic plan outlines the long-term direction for a library, envisioning a welcoming environment that inspires imagination and ideas. Its core mission is to empower individuals by providing enriching opportunities through information, activities, and services. The plan is structured around four key focus areas: enhancing information, learning, and entertainment offerings; ensuring fiscal sustainability; fostering robust community collaboration; and developing welcoming, safe, and versatile physical and online spaces.

The meeting included the introduction of new Board members and branch managers. The consent agenda, including minutes from May 2025 and the personnel action report, was approved. The financial report for June 2025 was approved, highlighting increases in ad valorem taxes, interest income, and patron revenue, along with decreased staff expenditures. An overview of FY25 statistics and accomplishments was presented. The final budget for FY26 was approved. Facilities updates included a report on the Warner Public Library renovation project, with a decision to move forward with repairing the drainage issue. The board also discussed setting a special meeting date to consider the Springboard Data Center Economic Development Project Plan.

The board discussed financial reports, including staff expenditures and state aid received. They reviewed and updated the Materials Selection Policy, addressing the roles of central selectors and branch managers. The board approved closing branches for a Staff Development Day. Surplus equipment was declared, and a change to biweekly payroll for all employees was approved. The purchase of Sage Intact Software for the business office and human resources was also approved to improve payroll and accounting processes. Kathy Seibold was hired as Executive Director.

The Eastern Oklahoma District Library System Board of Trustees convened to discuss several key issues. A central topic was the FY24 budget, with discussions focusing on balancing branch opening hours and financial sustainability. The board considered different budget options, including one that would adjust the opening hours of Category 1 branches. Additionally, the board approved updated policies related to Equal Employment Opportunity, Anti-Harassment/Sexual Harassment, and Operational Succession. The Personnel Committee provided an update on the search for an Executive Director.