Proposals to establish a contract through competitive negotiations with a qualified HVAC contractor to furnish and install replacement gas- fired infrared tube heating systems at the Golf Center at Sports.
Phase 2 planning for the Premier Athletic and Recreation Campus focuses on validating and refining proposed program elements. The solicitation also covers development of an implementation strategy for those elements. The available overview describes planning work rather than a grant opportunity.
Sole Source:If sale is less than $75,000, use sole source. Above $75,000 triggers competitive bidding—pivot to coops to fast-track.
Coops:Lead with ODOT Cooperative Purchasing Program or Sourcewell. City of Dublin has used cooperative purchasing before, and you can gain access to these paths through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Dublin (Ohio):No public evidence of sole source awards above the $75,000 threshold. Treat sole source as a last resort and immediately pivot to cooperative contracts where possible.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Dublin has used cooperative purchasing before (notably ODOT and Sourcewell). Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Dublin Contracts
Track vendor wins and renewal opportunities
Wichert Insurance Services Inc at City of Dublin
Effective: Oct 1, 2024Expires: Sep 30, 2026Expiration date locked.
This Broker Agreement between CORMA and Wichert Insurance Services, Inc., effective October 1, 2024, to September 30, 2029, appoints Wichert as the sole broker for CORMA's insurance programs. Wichert will provide comprehensive brokerage, marketing, underwriting, and consulting services. Compensation is based on annual 'Pool Administration Fees' ranging from $175,000 to $212,714 over the term, as detailed in the 2024 RFP Response (Exhibit A). The agreement specifies that claims administration services are to be quoted separately and the annual fees are subject to adjustments for new members. Key terms include provisions for commissions, disclosures, termination, indemnification, and other standard contractual clauses.
Hunter Consulting Company at City of Dublin
Effective: Mar 1, 2024Expires: Sep 30, 2026Expiration date locked.
This Professional Services Agreement between Hunter Consulting Company and the City of Dublin establishes a contract for workers' compensation self-insurance program third-party administration services. The initial contract term is for three years, commencing on March 1, 2024, and concluding on March 1, 2027, with provisions for automatic annual renewals and two optional one-year extensions. Hunter Consulting will provide comprehensive claims administration and related services for an annual fee of $21,600 for the first three years, increasing to $22,200 for any optional extension years, alongside variable per-claim fees and a percentage of PPO savings.
Sports Facilities Management LLC at City of Dublin
Effective: Jul 1, 2025Expires: Sep 30, 2026Expiration date locked.
This document is a Facility Management Agreement between the City of Dublin, Ohio (Owner) and Sports Facilities Management, LLC (Manager) for the SportsOhio complex, effective July 1, 2025. The Manager is engaged as the sole and exclusive operator of the facility, responsible for day-to-day management, staffing, marketing, and maintenance. The agreement has an initial term expiring on December 31, 2029, with options for three five-year renewals. Compensation for the Manager includes a base monthly fee, performance-based incentive fees for food and beverage/sponsorships, employee compensation, and reimbursed expenses. The contract includes detailed definitions, scope of services, termination clauses, ownership rights, personnel policies, funding mechanisms, insurance requirements, covenants, indemnification, and general miscellaneous provisions. Exhibits further detail management services, compensation, cash handling policies, and operations/maintenance standards. A separate July 2022 financial and operational report for the facility is also included, providing performance insights for that period.
Early Buyer Signals
Board meetings and strategic plans from City of Dublin
Dublin City Council Regular Council Meeting
Date: Oct 26, 2026Type: Meeting mention
The council held an executive session to discuss legal disputes, economic development assistance, and personnel employment. A special presentation was provided regarding a citywide sponsorship strategy update. The council passed an ordinance amending chapters regarding sanitary sewer and water system user fees. First readings were conducted for ordinances concerning the annual operating budget for the upcoming fiscal year, the establishment of various special revenue and enterprise funds, and updates to the compensation plan for non-union personnel. Additionally, the council passed a resolution to accept the bid for a parking lot resurfacing project.
Dublin City Council Work Session
Date: Oct 5, 2026Type: Meeting mention
The work session focused on the comprehensive review of the proposed 2027 Operating Budget and the 2027-2031 Capital Improvement Program. Council evaluated departmental budget presentations, discussed staffing updates including the addition of new police officer positions, and reviewed operational efficiency strategies such as AI-driven automation. Additionally, the session covered the SportsOhio operating plan, utility rate forecasts, and debt capacity modeling to ensure financial structural balance and alignment with the City's strategic priorities.
Dublin City Council Special Meeting
Key Contacts
Public-sector contacts connected to City of Dublin.
The City Manager’s office provides procurement oversight for the City of Dublin, with Administrative Services and Finance departments administering day-to-day purchasing and vendor management under the Council–Manager charter and coordinating Council-authorized contracting.
Where does City of Dublin post bids?
City of Dublin posts public bids on its official 'Bids and Requests for Proposals' webpage and offers a Vendor Self Service (VSS) portal where registered vendors can view solicitations, download documents, and access purchase orders, invoices, contracts, and payment information.
How do vendors complete vendor registration with City of Dublin?
Vendors register using the City of Dublin Vendor Self Service (VSS) portal on the Munis platform. The portal lets vendors enter and maintain contact and remittance data, commodity codes, payment terms and designated contacts, and access 1099s, purchase orders, invoices, and contracts.
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The council meeting involved an adjournment into an executive session to discuss personnel matters. The specific topics addressed during the session included the consideration of the employment of a public employee and the potential appointment of a public official.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
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Track City of Dublin meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does City of Dublin procure?
The City of Dublin procures goods and services across core municipal functions, including Public Works (engineering, fleet, solid waste and leaf collection), Parks & Recreation facilities and services, Police services, Community Development (planning, permitting, code enforcement), finance operations, and administrative support services.
What procurement requirements does City of Dublin publish for vendors?
City of Dublin publishes vendor compliance requirements through Administrative Orders, including AO 3.5 (insurance requirements), AO 4.1 (prevailing wage), AO 4.2 (standard professional services contract), and AO 9.x policies addressing information security, technology use, and data protection.
How does City of Dublin approve procurement contracts and awards?
Dublin Codified Ordinance §37.03 requires competitive bidding and City Council approval for contracts of $75,000 or more; contracts below that threshold may be executed by the City Manager with documented quotes in accordance with Administrative Order 4.6 (Purchasing Guidelines).
Where can vendors find procurement policies and standard terms for City of Dublin?
Vendors can find procurement rules in Dublin Codified Ordinance Chapter 37 (see §37.03 on competitive bidding and notice requirements) and operational guidance in the City’s Administrative Orders (including AO 4.6, AO 4.1, AO 4.2, AO 4.3, and AO 4.4) on the City website.
What supplier diversity or local vendor preference programs does City of Dublin use?
City of Dublin Administrative Order AO 4.3 establishes a purchasing preference for soil amendments derived from recycled yard waste, and AO 4.4 establishes a purchasing preference for products derived from recycled materials; details appear in the City’s Administrative Orders index.