Douglas College

The agenda for the meeting included the approval of the agenda itself and the consent agenda items, which included information regarding resolutions approved during previous closed sessions. Key discussion items covered the President's report on operational and strategic matters, and reports from standing committees. The Board Executive and Governance Committee (BEGC) addressed the Ministry of Advanced Education, Skills and Training's 2019/20 Mandate Letter, sought authorization for the President and CEO to exceed budgeted expenses up to $500,000 for strategic initiatives, and reviewed revisions to governance framework documents, specifically the Board Executive Governance Committee Terms of Reference, Section D7 (Election of Chair and Vice Chair), and Section D12 (Conflict of Interest). The Audit and Finance Committee (AFC) reported on Full-Time Equivalent (FTE) enrolment for the 2019 Winter and 2018 Fall semesters, proposed a new by-law regarding Tuition and Fees for Instruction, and discussed the 2019/20 College Budget Consultations and the 2019/20 Consolidated Budget. The Education Council sought approval for two new credential recommendations: a Post Baccalaureate Diploma in Advanced Human Resource Management and a Post Degree Diploma in Human Resource Management, both effective September 2019.

The meeting agenda included the approval of the agenda and consent agenda items, which encompassed the minutes of the June 28, 2018, Open Session Meeting and the 2018-19 College Board and Committee Meeting Schedule. Discussions covered correspondence, reports, and invitations, including notices for several upcoming events like the Royals Athletics Scholarship Breakfast and Winter Graduation Ceremonies. The agenda also provided for the welcome and introduction of new Board members, the President's report on operational and strategic matters, and reports and recommendations from various committees. Key items included the approval of Board Committee and Liaison Appointments, Committee Chair Appointments, the appointment of Jodie Wickens as Board Vice-Chair, approval of the Terms of Reference for the Ad Hoc Committee on Cultural Awareness Training, and approval of the Statement of Financial Information pursuant to the Financial Information Act for the year ended March 31, 2018. The agenda concluded with a review of the Quarterly Three-Year Financial Forecast and a report from Education Council.

The agenda for the meeting included the approval of the agenda itself, subsequent to the Traditional Territorial Acknowledgement. Consent agenda items involved endorsing Technology Project Charters for the 2026-2027 Consolidated Budget, including server farm hardware refresh and UPS system replacement, and approving the 2025 Risk Appetite Statements and the 2025/2026 Total Compensation Philosophy. The meeting planned for reports from the President and CEO, and various committees including Governance, Audit, Finance and Investment, Human Resources, and Campus Planning. Key actions included the appointment of a new Chair for the Campus Planning Committee, a quarterly update on the fiscal forecast, a review of the College Board By-Law regarding tuition and fees, and resolutions to establish two new credentials: a Bachelor of Science in Computing Science and a Post-Baccalaureate Diploma in Information Technology Project Management. The Board also considered a resolution to pause new student admissions for the Summer 2026 intake into the Teaching English as a Second Language Certificate program.

The meeting commenced with a land acknowledgement by the Chair. Key agenda items included the approval of the agenda and consent items, such as previous minutes and correspondence. The President's Report highlighted that Douglas College is performing better than its peers in enrolment, and that admissions to the Health Sciences program may need to be capped due to rebounding demand. Committee reports included the Board Executive and Governance Committee noting that no upcoming board travel for conferences or development is planned, and confirming the Board Members' Code of Conduct. A resolution was passed appointing Erin Rozman to the Human Resources Committee. The Audit and Finance Committee received highlights and approved the Statement of Financial Information for the year ended March 31, 2025, and discussed the Q2 2025/2026 Annual Forecast update. The Education Council reported on the establishment of an Ad Hoc Committee to review their bylaws.

The agenda for the Open Session Meeting of the College Board included several key items. The consent agenda required approval for the May 16, 2013 Open Session Meeting minutes, the President's June 2013 Report, and various correspondence and event invitations. Key discussion points included the update on the Douglas College 2010-2015 Strategic Plan and the approval of the 2013/14 Accountability Plan and 2012/13 Report to the Ministry of Advanced Education. The Audit and Finance Committee presented recommendations for the approval of the 2012/13 Audited Financial Statements and the 2012/13 FTE Enrolment Report, as well as the approval of the Five-Year Capital Plan: 2013/14-2017/18. The Human Resources Committee sought approval for the negotiated changes to the Collective Bargaining Agreement with the Douglas College Faculty Association for the term of April 1, 2012, to March 31, 2014. Reports from the Education Council and Douglas College Foundation Liaisons were also scheduled.