What procurement requirements does City of DeKalb publish for vendors?

For public right-of-way work City of DeKalb requires a completed Street Construction & Maintenance Registration Application and a $10,000 surety bond. The City Purchasing Manual outlines broader vendor compliance (insurance, bonding, licensing); vendors should review each solicitation for specific required forms and terms.

How does City of DeKalb approve procurement contracts and awards?

Department-initiated procurements are processed by the Finance Department/Purchasing; formal contract awards are adopted by the City Council (Mayor and seven ward aldermen) via resolutions at publicly noticed council meetings listed on the City calendar.

Where can vendors find procurement policies and standard terms for City of DeKalb?

The City Purchasing Manual (adopted August 10, 2015) is City of DeKalb's primary procurement policy and is available from the City's document center. Finance also maintains Financial Policies and a Procurement Card Policy (Resolution 2023-012); the Municipal Code provides governing authority.

What supplier diversity or local vendor preference programs does City of DeKalb use?

City of DeKalb maintains a Disadvantaged Business Enterprise (DBE) Program administered through the DeKalb-Sycamore Area Transportation Study (DSATS) via the Public Works Department; DBE participation goals apply to federally-assisted transportation contracting actions.

City of DeKalb

Track open bid opportunities, contracts, public meetings, and key contacts for City of DeKalb.

Buyer type:: City
Location:: Dekalb, IL
Country:: US

City of DeKalb RFPs

Active opportunities open for bidding

2026 Aviation Fuel Supply Bid
Posted
Oct 1, 2026
Closes
Oct 30, 2026
Supply and delivery of Avgas 100LL and Jet A aviation fuel. See attached file.
Water Conditioning Bulk Softener Salt RFP
Posted
Sep 30, 2026
Closes
Oct 29, 2026
Purchase and delivery of water conditioning bulk softener salt
Request for Statement of Qualifications Annie Glidden Road Pavement Rehabilitation Project
Posted
-
Closes
Oct 9, 2026
Phase 1 and Phase 2 civil engineering services for the pavement rehabilitation of Annie Glidden Road.

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
102649
Employee FTE
Full-time equivalent employees.
249
Population
Population size to gauge opportunity scale.
40,467
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
65 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of DeKalb

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
65 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: Skip—no viable path here; pivot to cooperative contracts.
- Coops: Frequently procures through Sourcewell, OMNIA Partners, and Illinois state master contracts; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- Entity: City of DeKalb, IL. There is no evidence of a workable sole source pathway. Deprioritize and immediately pivot to cooperative purchasing to avoid triggering formal competitive processes. No sole source dollar threshold information provided.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- You can get onboarded to the recommended cooperative vehicles by reaching out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform.
- City of DeKalb actively uses cooperative purchasing (e.g., Sourcewell, OMNIA Partners, and Illinois state contracts).
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of DeKalb Contracts

Track vendor wins and renewal opportunities

Honeywell International Inc. (US Digital Designs group) at City of DeKalb
Effective: Sep 20, 2025Expires: Expiration date locked.
This Service Agreement is made between Honeywell International Inc., through its US Digital Designs group, and the City of DeKalb Fire Department. The agreement provides Software maintenance and Hardware repair services for the Phoenix G2 Fire Station Alerting System Products. Services include technical phone support, remote access support, 24/7 emergency support for mission-critical failures, software updates, App licenses, and advance replacement of defective hardware. The initial term of the agreement begins on September 20, 2025, and continues for one year, with an option for four additional one-year renewals. Annual fees are calculated as 10% of the cumulative sales price of hardware, software, and other tangible goods provided.
Motorola Solutions at City of DeKalb
Effective: Jan 1, 2023Expires: Expiration date locked.
This document details the monthly rates for various STARCOM 21 communication services, categorized by user type, over a ten-year period from 2023 to 2033. The rates vary annually for categories such as Statewide, County, Local, Limited, Rural, Dual Radio, Discovery, Campus, Specialty Use, GPS, and VoLTE.
Axon Enterprise, Inc. at City of DeKalb
Effective: Jan 15, 2026Expires: Expiration date locked.
This document is a quote from Axon Enterprise, Inc. to Dekalb City Police Dept - IL for a 60-month program totaling $1,247,755.20. The program includes various hardware (TASER 10, Body Worn Cameras, Fleet 3 systems), software licenses (Evidence.com, Fusus, ALPR), and services, with annual payments from January 2026 to January 2030. The agreement also involves the termination of several existing contracts effective January 15, 2026, with this quote serving as a replacement for some hardware. The effective start date for the new services is January 15, 2026, and the effective end date is January 14, 2031.
Axon Enterprise, Inc. at City of DeKalb
Effective: Dec 10, 2020Expires: Expiration date locked.
This document outlines a 5-year agreement between Axon Enterprise, Inc. and Dekalb City Police Dept - IL for the provision of Axon body cameras, docks, various Evidence.com licenses (storage, basic access, auto tagging), tech assurance plans, and related services. The total cost for the entire 5-year period is $314,146.20, with payments broken down annually. The agreement was issued in December 2020.
Motorola Solutions, Inc. at City of DeKalb
Effective: Jun 23, 2023Expires: Expiration date locked.
Motorola Solutions and the State of Illinois, Department of Innovation and Technology (DOIT), have renewed a 10-year STARCOM21 contract, effective June 23, 2023. New monthly airtime rates for the first year, varying by user tier, will take effect on July 1, 2023. The contract includes established pricing for 10 years, continued statewide mission-critical communications, enhanced cybersecurity, a new rural rate, and discounts on various Motorola products and services. Further pricing details for subsequent years are available in an attached document.

Early Buyer Signals

Board meetings and strategic plans from City of DeKalb

City Of DeKalb Citizens' Environmental Commission Regular Meeting
Date: Sep 3, 2026Type: Meeting mention
The Commission reviewed reports regarding the implementation of the Recycle Coach app and community outreach efforts conducted at the Corn Fest event. New business featured presentations from the Metropolitan Mayors Caucus concerning the Whole Home Electric program, which aims to assist residents with energy-efficient appliance upgrades, and the Feed The Loop initiative, designed to improve local recycling confidence and rates. Old business discussions covered the ongoing American 250 DeKalb cleanup projects, strategies for promoting the Green Business Program, the planning of future articles for the Daily Chronicle, and coordination regarding upcoming community events.
City Council Meeting
Date: Sep 14, 2026Type: Meeting mention
The City Council meeting covered several proclamations and resolutions. Key discussion topics included the proclamation of Ovarian Cancer Awareness Month for September 2026, the recognition of 'Be the One Day' to support veteran suicide prevention, and the approval of an economic incentive grant for the Lincoln Inn Family Restaurant to support capital improvements including roof repair and the installation of a solar power system. Additionally, the Council authorized a contract for the purchase and planting of 50 trees along city roads.

Key Contacts

Public-sector contacts connected to City of DeKalb.

Nina SimsAccount Technician I - Customer Service Representative

*******@************

+1 (***) ***-****

Beth PatrickAccount Technician III - A/P & A/R

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Frequently asked questions

Who manages procurement and purchasing for City of DeKalb?

The Finance Department administers purchasing for City of DeKalb; individual departments initiate purchases while Finance/Purchasing handles processing and vendor payments. The City Council (Mayor and seven ward aldermen) provides governing approval and oversight for formal contract awards.

Where does City of DeKalb post bids and RFPs?

City of DeKalb posts official bids and RFPs on its Bid Postings portal (CivicEngage) at https://www.cityofdekalb.com/Bids.aspx. Vendors can view solicitations, download documents, and create a CivicEngage account to receive notifications of new opportunities.

How do vendors complete vendor registration with City of DeKalb?

Public right-of-way contractors must complete the City of DeKalb Contractor Registration (Street Construction & Maintenance Registration Application) and provide a $10,000 surety bond via the Contractor Registration page. Vendors can also create a CivicEngage account on the Bid Postings portal to receive bid notices.

City of DeKalb

City of DeKalb RFPs

Buyer Attributes

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How to Sell to City of DeKalb

City of DeKalb Contracts

Honeywell International Inc. (US Digital Designs group) at City of DeKalb

Motorola Solutions at City of DeKalb

Axon Enterprise, Inc. at City of DeKalb

Axon Enterprise, Inc. at City of DeKalb

Motorola Solutions, Inc. at City of DeKalb

Early Buyer Signals

City Of DeKalb Citizens' Environmental Commission Regular Meeting

City Council Meeting

Key Contacts

Frequently asked questions

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City of DeKalb RFPs

Buyer Attributes

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How to Sell to City of DeKalb

City of DeKalb Contracts

Honeywell International Inc. (US Digital Designs group) at City of DeKalb

Motorola Solutions at City of DeKalb

Axon Enterprise, Inc. at City of DeKalb

Axon Enterprise, Inc. at City of DeKalb

Motorola Solutions, Inc. at City of DeKalb

Early Buyer Signals

City Of DeKalb Citizens' Environmental Commission Regular Meeting

City Council Meeting

Key Contacts

Frequently asked questions

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Airport Advisory Board Of The City Of DeKalb Regular Meeting

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