Sole Source:If sale is less than $75,000, sole source is permitted by policy but not used in practice—deprioritize and pivot to cooperatives.
Coops:Frequently procures through Sourcewell, Ohio DAS State Term/Statewide contracts, and NASPO ValuePoint; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Entity:City of Dayton, Ohio. Sole source is permitted by policy but not used in practice—deprioritize and pivot to cooperatives. Practical note: High-friction environment with a low competitive bid threshold ($75,000) and council approval threshold ($50,000) pushes many buys into formal processes; sole-source justifications are unlikely to succeed.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Dayton has used cooperative purchasing before (confirmed Sourcewell member; open to state-level agreements). Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Dayton Contracts
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Unknown Seller at City of Dayton
Effective: Aug 23, 2022Expires: Sep 30, 2026Expiration date locked.Unlock
This is a Purchase Order (P.O.# P0221113) issued by the City of Dayton, Ohio, to an unnamed vendor (ID 261558579) for custom silk screen shirts, jackets, hats, and other work apparel. The order authorizes expenditures not to exceed $8,500.00 on an as-needed basis through December 31, 2022, in accordance with a price agreement firm through April 30, 2023. The total authorized amount of $8,500.00 is broken down into two budget references ($4,500.00 and $4,000.00). The document includes detailed terms and conditions.
Unknown Seller at City of Dayton
Effective: Jul 7, 2022Expires: Sep 30, 2026Expiration date locked.Unlock
This is a purchase order (P0221036) issued by the City of Dayton, Ohio, to an unnamed vendor (ID 261558579) for work apparel and related items, including custom silk screen shirts, jackets, and hats. The order is on an as-needed basis, with an initial listed expenditure of $5,401.36, for requirements through December 31, 2022. It references an established price agreement with firm pricing through April 30, 2023. The document includes detailed terms and conditions governing the transaction.
Unknown Seller at City of Dayton
Effective: Dec 18, 2024Expires: Sep 30, 2026Expiration date locked.Unlock
This document is a Purchase Order from the City of Dayton, Ohio, for the procurement of water main pipes, fittings, and related items on an as-needed basis. The contract is effective from December 18, 2024, through December 31, 2025, with an authorized total amount not to exceed $60,000.00. The pricing is firm through the end date, with an option to renew. The terms and conditions are included.
Unknown Seller at City of Dayton
Effective: Dec 28, 2022Expires: Sep 30, 2026Expiration date locked.Unlock
This Purchase Order (P.O.# P0250123) from the City of Dayton, Ohio, is for Elevator Installation, Maintenance and Repair services for the Oregon Garage. The total cost for these services is $12,000.00, with an effective service period from December 28, 2022, to December 31, 2025. The document specifies billing and invoicing instructions, payment terms, and F.O.B. conditions.
Unknown Seller at City of Dayton
Effective: Mar 29, 2022Expires: Sep 30, 2026Expiration date locked.Unlock
This document is a purchase order from the City of Dayton for software maintenance and support for Hach Bench and Online Instruments. The service, with an effective start date of March 29, 2022, will continue through March 28, 2023, at a total cost of $9,246.00. The purchase order also includes detailed terms and conditions.
Early Buyer Signals
Board meetings and strategic plans from City of Dayton
City of Dayton Board of Zoning Appeals Minute Record
Date: Jul 28, 2026Type: Meeting mention
The Board discussed two zoning variance requests. One application for a medical office use within a mature single-family zoning district was approved with conditions including parking adjustments, tree plantings, and lot consolidation. A second request for a use variance to operate a supportive living group home in a light industrial zoning district was denied due to concerns regarding zoning compatibility and local infrastructure.
Dayton City Commission Regular Session Meeting
Date: Aug 26, 2026Type: Meeting mention
The Commission received an update on the 2026 Dayton Recovery Plan demolition efforts, discussing progress on ARPA and ODOD-funded demolitions, structural nuisances, and future site remediation plans. An update was provided on the upcoming 2026 Dayton Survey, detailing the randomized sampling process and timeline for results. Public comment covered diverse topics including local economic development and import replacement, concerns about city contracts and expenditures, public service transparency, rental property maintenance, neighborhood conditions, and healthcare access. The Commission approved the City Manager's reports and passed an ordinance regarding special assessments for public energy improvement projects.
Dayton City Commission Regular Meeting
Key Contacts
Public-sector contacts connected to City of Dayton.
The City of Dayton posts bids and RFPs on its Bid Postings page (https://www.daytonohio.gov/Bids.aspx) and links solicitations from the Procurement landing page; formal Legal Notifications and solicitation documents are also published in the City's Document Center.
How do vendors complete vendor registration with City of Dayton?
Vendors register with the City of Dayton by submitting the Vendor Application and W-9 via the City's Document Center (https://www.daytonohio.gov/DocumentCenter/View/2793), selecting applicable commodity codes, and returning completed forms to the Division of Purchasing/Procurement. Construction contractors complete Contractor Registration and bond forms; Procurement can be reached at 937-333-4030.
What products and services does City of Dayton procure?
Contract data
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The Commission held a special recognition for Commissioner Joseph for his 22 years of service. Discussion items included a $5.6 million investment for 2026 residential asphalt resurfacing and community-led restoration efforts for Bomberger Park following an arson incident. The Commission approved various purchase orders, service agreements, and contracts, including redevelopment support for the Centre City building. A public hearing was conducted regarding a zoning map amendment for the West Hillcrest/Greenwich Village area. Additionally, the Commission addressed legislation concerning building appeals, heard citizen comments on public safety and local policy, and conducted a work session reviewing the 2025 City of Dayton Resident Survey results.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
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Track City of Dayton meetings, strategic plans, and budget discussions before the public bid appears.
The City of Dayton's Division of Procurement purchases goods, services, and equipment needed for city operations. The Vendor Application Commodity Code List enumerates categories including vehicles and fleet, construction trades, engineering and professional services, IT and office equipment, public works supplies, and commercial food equipment.
What procurement requirements does City of Dayton publish for vendors?
The City of Dayton publishes vendor requirements in solicitation documents; documented items include contractor bid/performance bonds under Section 114.401 (bond forms on the City site), solicitation-specific liability insurance requirements, and Affirmative Action Assurance approval via the Dayton Human Relations Council.
Where can vendors find procurement policies and standard terms for City of Dayton?
Procurement policies and standard contract terms for City of Dayton are published on official City pages: the Sustainable Procurement Policy PDF, the 'Doing Business With the City of Dayton' page, and Commission meeting rules that describe contract approval thresholds.
What supplier diversity or local vendor preference programs does City of Dayton use?
The City of Dayton operates a Procurement Enhancement/certification program; minority, female, and small businesses obtain MBE certification and Affirmative Action Assurance through the Dayton Human Relations Council (BTA@daytonohio.gov, 937-333-1401). Ordinance #31023-10 establishes a Local Business preference and the Greater Dayton Minority Contractors Business Assistance Center supports participation.
