Kimberly Hill

Key discussions included the election of a chair and vice-chair, resulting in Ms. Johnson assuming the chair role and Mr. Fakhreldin becoming vice-chair. The Director's Report covered the Archives' budget proposal, which included requests for increases related to digital preservation, outreach, and professional development, and noted that board expenses would be covered until a federal government shutdown ceases. The Archives is progressing on its digital preservation platform. The Board also discussed Archives Month poster ideas for the following year. In New Business, the board approved a change to the Lyrasis classes offered under the grant cycle, replacing one class with 'Disaster Preparedness and Response for Cultural Heritage Institutions.' The final 2023-2025 State Board Programming Grant Report was reviewed. The board organized its mentorship assignments for the eleven 2025-2026 grant recipients. Finally, the board approved updated regrant guidelines and application forms, establishing the application period for the next cycle as January 19 to March 13 of the following year, and reviewed a new form for tracking member time on board-related activities.

The meeting addressed several new business items concerning record schedules and applications. For Schedule/Application No. 25-48 for the Illinois Pollution Control Board (IPCB), the Commission approved amendments to remove a redundant sentence regarding permanent retention of microfilmed records for two items, and decided to retain the record series title for 'Regulatory Proceedings Case Files' despite a query about the use of the word 'case'. For Schedule/Application No. 25-67 for the Illinois Department of Transportation, amendments were approved to clarify statutory references in one item and to change the record series title in another item to specify 'Transit Award Sub-Recipients'. Schedule/Application No. 26-06 for the Office of the Secretary of State was approved as written.

The regular meeting agenda focuses on Old Business and New Business. The New Business section includes a substantial list of applications for new records storage from various County Agencies, including municipalities, library systems, fire protection districts, and judicial circuit clerks. Furthermore, the agenda details several 'Add-Ons' to existing applications for entities such as park districts and highway departments, and 'Amendments' to applications for libraries, civil service commissions, and police departments. The agenda concludes with a section for Public Comment.

The Board meeting included a review and discussion of reports concerning Open cases that were submitted by Hearing Officers. The meeting was adjourned following this discussion.

The meeting addressed several action items categorized as 'Add-Ons' and one 'Amendment'. The 'Add-Ons' approvals included items from the Orland Park Public Library (items #72-90), Countryside Police Department (items #81-83), and West Suburban Mass Transit Dist. (items #29-30). An amendment was approved specifically for the Orland Park Public Library (item #70). The next meeting date was set for February 10, 2026.