Illinois Office of the Secretary of State

The meeting addressed several new business items concerning record schedules and applications. For Schedule/Application No. 25-48 for the Illinois Pollution Control Board (IPCB), the Commission approved amendments to remove a redundant sentence regarding permanent retention of microfilmed records for two items, and decided to retain the record series title for 'Regulatory Proceedings Case Files' despite a query about the use of the word 'case'. For Schedule/Application No. 25-67 for the Illinois Department of Transportation, amendments were approved to clarify statutory references in one item and to change the record series title in another item to specify 'Transit Award Sub-Recipients'. Schedule/Application No. 26-06 for the Office of the Secretary of State was approved as written.

The regular meeting agenda focuses on Old Business and New Business. The New Business section includes a substantial list of applications for new records storage from various County Agencies, including municipalities, library systems, fire protection districts, and judicial circuit clerks. Furthermore, the agenda details several 'Add-Ons' to existing applications for entities such as park districts and highway departments, and 'Amendments' to applications for libraries, civil service commissions, and police departments. The agenda concludes with a section for Public Comment.

The Board meeting included a review and discussion of reports concerning Open cases that were submitted by Hearing Officers. The meeting was adjourned following this discussion.

The meeting addressed several action items categorized as 'Add-Ons' and one 'Amendment'. The 'Add-Ons' approvals included items from the Orland Park Public Library (items #72-90), Countryside Police Department (items #81-83), and West Suburban Mass Transit Dist. (items #29-30). An amendment was approved specifically for the Orland Park Public Library (item #70). The next meeting date was set for February 10, 2026.

The meeting involved administrative actions and the discussion of several applications, add-ons, and amendments related to local records. New business included the unanimous approval of a list of applications from various county agencies and cities. Additionally, the Commission unanimously approved add-ons for several entities, including park districts and city/township offices, and approved amendments concerning record item numbers for certain county agencies and police departments.