Jim Surbrook

The meeting includes correspondence regarding the restructuring of department positions and a job study request for the Office Clerk II role in the Police Department. Reports will be provided on the status of various staff positions including Senior Staff Secretary, Office Clerk II, Mechanic, Utility Worker, Billing & Posting Clerk, and seasonal positions. Additionally, the commission will discuss placing disciplinary records in personnel files after sixty days.

The commission approved the revised job description and job posting for the Plumbing Inspector/Plan Reviewer position and authorized the waiver of testing for said role. The Personnel Director provided updates on the recruitment status for several positions across various departments, including Senior Staff Secretary, Park Maintenance, Billing and Posting Clerk, Equipment Operator, Utility Worker, Mechanic, and seasonal roles. Additionally, the commission held a discussion concerning the placement of disciplinary records in personnel files.

The board meeting will address a consent agenda involving financial distributions, capital calls, and payments for management and custody fees. Key discussion items include an investment policy review, a financial report for the first quarter of 2026, and a summary of the spring MAPERS conference. Additionally, the board will discuss attendance at the upcoming fall MAPERS conference, review a service retirement request, evaluate final actuarial figures, and address legal matters.

The board meeting agenda includes a review of financial distributions, capital calls, and requests for payment related to investment management and insurance reimbursements. Key discussion items also involve an annual contribution review, an investment policy assessment, and a presentation of the first-quarter financial report and April flash report. Additionally, the board will consider authorizing attendance for the upcoming fall conference and address legal matters.

The Board of Trustees meeting covered several key administrative and operational items. The Board authorized the appointment of various personnel, including an Office Clerk, Ordinance Enforcement Officer, Chief Inspector, and Maintenance Foreman. Appointments were also made to the Economic Development Corporation and the Cultural Diversity Committee. The Board approved the Chippewa Valley High School Homecoming Parade, the acceptance of an EPA-funded green infrastructure grant for Joy Park, and scope modifications for the Prince Drewry Park pathway project. Additionally, the Board signed a memorandum of understanding for sidewalk maintenance, approved annual Michigan Townships Association dues, authorized out-of-state travel for an elections conference, and approved the purchase of a generator for Fire Station 2. The Board introduced new noise and amended food truck ordinances, revised the food truck fee schedule, and rescinded a practice field rental agreement. Finally, the Board approved recommendations to fill vacancies in the Public Services Department and ratified a five-year labor agreement with AFSCME 1103.12.