Coahoma Community College

The meeting focused on the introduction and implementation of Notepad, a Jenzabar tool for tracking advising interactions. Notepad offers features such as sending notifications to students and faculty, creating customized reports on advising activities, and providing a documented record of meetings with timestamps. The implementation timeline targets Spring 2020 and requires setting up advisors in the system, installing Jenzabar Desktop, establishing a test environment, uploading tracking forms, and providing professional development training.

The meeting focused on the Quality Enhancement Plan (QEP), specifically discussing improvements to student advising and orientation. Key topics included a new fillable student interaction form, a contact list for advisors, and a trifold advising brochure/map. Discussions also covered student placement processes, existing advising tools within and outside of Jenzabar, the role of professional advisors, professional development plans, and integration with the ATD. The revitalization of orientation classes was a major point, including a proposed 8-week pilot course covering finances, registration, life skills, CCC history, and priorities. Next steps involved finalizing the advising and orientation plans, creating the brochure/map, obtaining dean approval, and developing the orientation course curriculum.

The Assessment Committee discussed assessment methods for orientation classes, emphasizing a 70% passing requirement for first-time college students. The committee selected three goals focusing on empowering students, utilizing technology, and ensuring institutional effectiveness. Discussion included tracking student portal logins and the implementation of an advising module. Specific goals and objectives were outlined for engaging first-time students in their education and advising plans, with outcomes focusing on portal training completion, orientation completion rates, advisor meetings, and personalized educational plans. The meeting concluded with a plan to discuss measurement tools in the next meeting.

The meeting focused on the QEP artwork competition, with a discussion on improving the quality of submissions. Suggestions for prizes and freebies to promote the QEP were gathered, including key chains, bags, and other items. The development of informational brochures and a marketing plan was also discussed, including social media and printed materials. A kickoff event was planned for Thursday, September 26th, including a march of the band, cheerleaders, a video presentation, and choir performance. Finally, website revamp plans were discussed, including adding panel discussions and interviews.

The meeting focused on updates and presentations related to the Quality Enhancement Plan (QEP). Discussions included an updated student learning outcomes for the Orientation and Success Course, an eight-week assignment schedule, and an updated SACS Reaffirmation Plan and Timeline for QEP. A new advising syllabus was presented, to be offered as a Canvas course for faculty professional development. The QEP team also reviewed the advising protocol, a brochure for students and faculty, and discussed criteria for ACT score requirements for developmental courses. An orientation update was given, including a reduction in learning outcomes and the need to track and measure student progress. Updates were provided on the QEP website, Achieving the Dream (ATD) initiatives, and building repairs needed for an upcoming SACSCOC visit. Finally, a change to the QEP logo was approved.