What vendor requirements does the City of Winfield publish for suppliers?

Per the City of Winfield Purchasing Policy, vendors must be properly licensed, listed on county tax rolls, and current on taxes, fees, and City utilities; solicitations may require an affidavit, bid security or surety bonds, and performance/payment bonds as specified in each solicitation.

How does the City of Winfield approve procurement contracts and awards?

The City of Winfield Purchasing Policy sets a tiered approval workflow: department heads may approve purchases up to $1,000 by purchase order or procurement card; informal competitive bidding applies above $3,000 cumulative per vendor; purchases or exceptions exceeding $25,000 require an affirmative majority City Commission vote.

Where can vendors find procurement policies and standard contract terms for the City of Winfield?

Vendors can find the governing document in the City of Winfield Purchasing Policy (adopted August 31, 2017) on the city's Finance pages; the policy defines award as the 'lowest and best bidder' and sets procurement procedures, thresholds, and standard contract provisions.

What supplier diversity or local vendor preference programs does the City of Winfield use?

The City of Winfield Purchasing Policy includes social-responsibility considerations for women- and minority-owned enterprises and establishes a local preference: Winfield bidders receive primary preference and nearby local bidders secondary preference; the preference is capped at 5% of the lowest bid and not to exceed $10,000.

City of Winfield

Track open bid opportunities, contracts, public meetings, and key contacts for City of Winfield.

Buyer type:: City
Location:: Winfield, KS
Country:: US

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
104679
Employee FTE
Full-time equivalent employees.
175
Population
Population size to gauge opportunity scale.
11,745
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
52 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Winfield

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
52 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $25,000, use sole source; for >$25,000, draft a written justification with the department director and seek City Commission approval.
- Coops: City frequently procures through cooperative contracts including OMNIA Partners and Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- City of Winfield, KS uses sole source rarely and only with strong justification. For any purchase over $25,000, work with the relevant department director to produce a written justification and be prepared to present to the City Commission for approval. Position the need as essential for operational continuity or uniquely available (they have previously justified based on immediate equipment availability). If a compelling case cannot be made, pivot to cooperative purchasing.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- You can get onboarded to the recommended cooperative contracts by reaching out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform.
- City of Winfield actively uses cooperative purchasing (e.g., prior use of Sourcewell) to bypass formal bids under its 2017 Purchasing Policy.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.

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Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.

Early Buyer Signals

Board meetings and strategic plans from City of Winfield

Winfield City Commission Meeting Minutes
Date: Oct 19, 2026Type: Meeting mention
The Commission addressed the adoption of ordinances and resolutions, including new regulations for the operation of golf carts and worksite utility vehicles within city limits, and an accompanying amendment to the Comprehensive Fee Schedule to include registration fees for these vehicles. Other business included authorization for housing grant applications, conducting a public hearing for Community Development Block Grant funds, approving development agreements for recreational field improvements, and addressing property nuisance abatement actions.
Board of City Commissioners City Commission Meeting Minutes
Date: Jul 20, 2026Type: Meeting mention
The Commission authorized a resolution to enter into a lease-purchase agreement for a new motor grader with Caterpillar Financial Services Corporation. Additionally, the Commission approved a temporary CMB license application for the Cowley County Fair, contingent upon the applicant receiving their state license. Finally, the Commission approved the purchase of a refuse truck to replace an aging vehicle, selecting the quote from the MacQueen Group.
Board Of City Commissioners Meeting Minutes
Date: Aug 3, 2026Type: Meeting mention
The Board of City Commissioners conducted public hearings regarding unsafe structures at 716 Menor St. and 1421 Menor St., as well as a nuisance complaint at 1628 E 8th Ave. New business included the adoption of ordinances regarding property annexation, traffic code amendments, and public offense code updates. Resolutions were passed regarding the repair or removal of the unsafe structures and the authorization of an outdoor community event with an associated temporary entertainment district. Additionally, the commission approved the purchase of a 25 Yard Rear Load Refuse Packer Body Chassis.

Extracted from official board minutes, strategic plans, and video transcripts.

Meeting signals

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Key Contacts

Public-sector contacts connected to City of Winfield.

Rodney C HaneyBuilding Official

*******@************

+1 (***) ***-****

Robbie DeLongChief of Police

*******@************

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Frequently asked questions

Who manages procurement and procurement policies for the City of Winfield?

Procurement and purchasing for the City of Winfield are managed centrally by the City Manager's office under the City of Winfield Purchasing Policy; the three-member City Commission sets policy. Departments operate within that framework and do not have independent purchasing authority separate from the City Manager.

Where does the City of Winfield post bids and RFPs?

The City of Winfield posts bids and RFPs on the City RFQ, Bids page in its Document Center at the city's website. Vendors should monitor that page for solicitation postings, submission instructions, deadlines, and contact information.

Does the City of Winfield use cooperative purchasing or piggyback contracts?

The City of Winfield Purchasing Policy authorizes cooperative purchasing, including direct joint participation and indirect piggyback participation, and references State of Kansas cooperative contracts. The policy also allows certain intergovernmental purchases to be exempt from competitive bidding when appropriately priced.

City of Winfield

Buyer Attributes

How to Sell to City of Winfield

Early Buyer Signals

Winfield City Commission Meeting Minutes

Board of City Commissioners City Commission Meeting Minutes

Board Of City Commissioners Meeting Minutes

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Key Contacts

Frequently asked questions

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Buyer Attributes

How to Sell to City of Winfield

Early Buyer Signals

Winfield City Commission Meeting Minutes

Board of City Commissioners City Commission Meeting Minutes

Board Of City Commissioners Meeting Minutes

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Key Contacts

Frequently asked questions

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