Sole Source:If proprietary/continuity-critical, build the sole source justification and route for approval; otherwise pivot back to coops.
Coops:Frequently procures through Sourcewell or TIPS; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of West Plains Contracts
Track vendor wins and renewal opportunities
Motorola Solutions, Inc. at City of West Plains
Effective: Dec 19, 2019Expires: Sep 30, 2026Expiration date locked.Unlock
The City of West Plains has entered into a Communications System Service Agreement and a 10-year Lease Purchase Agreement (Lease Number 24559) with Motorola Solutions for police dispatch consoles and portable radios. The core contract price for the system and its implementation services is $709,909, with additional costs outlined for extended maintenance. The acquisition is financed through a lease arrangement with an issue price of $663,450.
Maxim Golf Solutions, LLC at City of West Plains
Effective: Mar 1, 2022Expires: Sep 30, 2026Expiration date locked.Unlock
This contract is a Personal Services Agreement between the City of West Plains, MO, and Maxim Golf Solutions, LLC, for the management of the North Terra Golf Course. The agreement is effective from March 1, 2022, to February 28, 2027, with an option for a one-year extension. Maxim Golf Solutions, LLC will manage all aspects of the golf course, including operations, personnel, finances, and promotion, for a combination of fixed monthly management fees and contingent management fees based on revenue targets. The document also includes a proposal from GreatLIFE MidMO LLC (parent company Maxim Golf Solutions LLC) detailing the services and pricing, which are intended to be part of the negotiated contract.
Fletcher Reinhardt at City of West Plains
Effective: May 15, 2024Expires: Sep 30, 2026Expiration date locked.Unlock
This document is Purchase Order 31591 issued by the City of West Plains to Fletcher Reinhardt for the procurement of 15 GS21078 CC1-L Fiberglass Guy Strain Insulators. The order includes specific instructions for invoicing and shipping.
Schwepmens at City of West Plains
Effective: May 15, 2024Expires: Sep 30, 2026Expiration date locked.Unlock
This document is a purchase order (PO 31925) issued by the City of West Plains to Schwepmens for items including 'counterfeit detec. pens' and 'utilities'. The PO outlines standard instructions for invoicing and shipping, but does not specify quantities, prices, or a total amount for the ordered items.
Peter Igui at City of West Plains
Effective: Mar 22, 2022Expires: Sep 30, 2026Expiration date locked.Unlock
This document is Purchase Order 32119, issued by the City of West Plains on March 22, 2022, to Peter Igui. It details an order for 'SENSOY' at a unit price of 50¢ per 100 units, along with specific instructions for invoicing and shipping.
Early Buyer Signals
Board meetings and strategic plans from City of West Plains
West Plains City Council Regular Council Meeting
Date: Jul 20, 2026Type: Meeting mention
The council addressed various administrative items, including appointments to local boards and commissions, the approval of a wastewater treatment plant upgrade bid, and the purchase of an asphalt paver. The annual financial audit report for FY2025 was presented, yielding an unmodified opinion with no findings. Resolutions were approved regarding conflict of interest disclosures, an updated emergency operations plan, grant applications for community development and workforce parking, and support for an affordable housing project. Furthermore, the council acted on ordinances pertaining to animal control, nuisance property regulations, zoning requirements, and the tourist development advisory council. The City Administrator provided updates on civic center events, an upcoming election, and playground equipment replacement.
West Plains City Council Special Council Meeting And Public Hearing
Date: Aug 10, 2026Type: Meeting mention
The council conducted a public hearing regarding the annual property tax levy for the General Fund, discussing the proposed rate of $0.3088 per $100 of assessed valuation. Following the discussion, the council held the first reading and subsequent approval of Bill 4828, which authorizes the levying and collection of property taxes within the city.
West Plains City Council Regular Council Meeting
Key Contacts
Public-sector contacts connected to City of West Plains.
Who manages procurement contracts and purchasing for City of West Plains?
The Finance Department Purchasing Team manages procurement and purchasing for City of West Plains, led by a Purchasing Agent, with contract form review by the City Attorney. Award authority is tiered among Department Directors, the Purchasing Agent/Finance Director, City Administrator Samuel L. Anselm, and the City Council.
Where does City of West Plains post bids and RFPs?
City of West Plains posts bids, RFPs, and purchasing forms on the Finance Department purchasing section at https://westplains.gov/departments/administration/finance/. Vendors may contact the Purchasing Agent at purchasing@westplains.gov. The city also participates in Sourcewell and references SAM.gov for cooperative procurements.
What products and services does City of West Plains procure?
Contract data
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The council approved private fireworks permits, a downtown reallocation request, and various bids including recycling trailers and substation regulator repairs. They adopted a policy for waiving city fees for affordable housing projects and passed ordinances regarding the dissolution of the Galloway Creek Advisory Board and biennial municipal code updates. Additionally, the council reviewed and advanced ordinances related to animal control, nuisance violations, and zoning regulations. The session also included reports on upcoming community events, the formation of a Charter Review Commission, updates on park infrastructure improvements, and appointments to the Veteran's Board.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track City of West Plains meetings, strategic plans, and budget discussions before the public bid appears.
City of West Plains procures supplies, materials, equipment, contractual labor and services, and insurance to support municipal operations including public works, utilities (water/sewer/electric), public safety, transit, refuse, and airport operations, as described in the City Purchasing Manual.
Does City of West Plains use cooperative purchasing or piggyback contracts?
Per the City Purchasing Manual, City of West Plains authorizes cooperative purchasing with other governmental units and cooperative organizations. The city participates in Sourcewell (Account #11148) and has used cooperative procurement (see Resolution 2024-17 for police body‑worn cameras).
What vendor requirements does City of West Plains publish for contractors and suppliers?
The City of West Plains requires an IRS Form W‑9 for payment, E‑Verify enrollment for business entities providing services of $5,000 or more, and OSHA training for contractors on public works; contract forms are reviewed by the City Attorney. Solicitations list any additional insurance, bonding, licensing, or background‑check requirements.
How does City of West Plains approve procurement contracts and awards?
City of West Plains uses tiered approval thresholds in its Purchasing Manual: inventory purchases—Purchasing Agent ≤ $10,000; $10,000.01–$25,000 adds City Administrator; > $25,000 requires City Council. Other goods/services—Dept Head ≤ $1,000; Dept Director $1,000.01–$5,000; $5,000.01–$25,000 adds City Administrator; > $25,000 requires City Council. Sole‑source and protests are handled by the Purchasing Agent.
Where can vendors find procurement policies and standard terms for City of West Plains?
The City Purchasing Manual (Ordinance 4678, amended by Ordinance 4710) is the City of West Plains' codified procurement policy and is published on the city's website. It defines bidding thresholds, formal vs informal bids, sole‑source and emergency purchases, protest rights, suspension/debarment, and remedies.
