The City of Springfield is seeking a qualified supplier to provide a complete Eaton 12-kVA UPS system, including power modules, battery packs, accessories, and required documentation. The scope includes supply, delivery, coordination, and on-site startup; removal of existing equipment and installation are excluded and will be handled under separate contracts. The vendor must be an authorized Eaton distributor and meet the stated insurance, certification, and domestic-product preferences.
The City of Springfield is seeking a qualified supplier to provide a complete Eaton 12-kVA UPS system, including power modules, battery packs, accessories, and required documentation. The scope includes supply, delivery, coordination, and on-site startup; removal of existing equipment and installation are excluded and will be handled under separate contracts. The vendor must be an authorized Eaton distributor and meet the stated insurance, certification, and domestic-product preferences.
Seeking bids for the purchase of six (6) hp dl360 gen 12 servers with 32gb ram each, two (2) 960gb drives each, 10gb sfp s, mounting rails, and 24x7 7-year next business day support response. Bidder must be an authorized hp reseller with new hp-supplied parts, warrantied with the servers.
The City of Springfield seeks a contractor to provide a comprehensive Employee Assistance Program for about 1,400 municipal employees and eligible dependents. The 36-month program includes mental-health counseling, 24/7 crisis support, substance-abuse evaluations, work-life and legal/financial consultation, critical-incident response, and a secure participant portal. The contractor must maintain a Springfield-area provider network and provide reporting and training while meeting the City’s privacy, insurance, and performance requirements.
The intent of this contract is for the City of Office of Public utilies, City Water, Light & Power (CWLP) to enter into a contract with one supplier for the purchase of underground electrical cable.
The City of Springfield is seeking proposals under RFP LL27-33 for the Lincoln Library RFID Library Automation System. The opportunity is listed for electronic submission, with the city posting it on November 10, 2026 and proposals due December 10, 2026. The official detail page lists an RFP booklet PDF and a legal notice.
Work includes, but is not limited to, temporary shoring, concrete removal, reinforcing steel cleaning and supplementation, installation of dowel bars where detailed, application of bonding and corrosion-protection materials, concrete patching, curing, testing, cleanup, and final documentation.
The City of Springfield seeks a contractor to provide a comprehensive Employee Assistance Program for about 1,400 municipal employees and eligible dependents. The 36-month program includes mental-health counseling, 24/7 crisis support, substance-abuse evaluations, work-life and legal/financial consultation, critical-incident response, and a secure participant portal. The contractor must maintain a Springfield-area provider network and provide reporting and training while meeting the City’s privacy, insurance, and performance requirements.
The City of Springfield is offering city-owned vacant lots through its Vacant Lot Disposition Program. Applicants may propose to purchase individual parcels and must describe the intended use for each parcel. If approved, a purchase is governed by a redevelopment contract that can specify the purchase price, end use, and development timeline.
Sole Source:If sale is less than $50,000, use sole source.
Coops:Frequently procures through Sourcewell and OMNIA; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
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City of Springfield, "IL" allows sole source under City Code §38.40 when the product is proprietary and essential for system consistency or the service is critical for operational continuity. Work directly with the end-user department and the Office of Budget and Management to prepare the written sole source justification. If the contract value exceeds $50,000, City Council approval is required.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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The City has used cooperative purchasing before and actively uses Sourcewell and OMNIA. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
Recommended (accessible through Starbridge):
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Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Springfield Contracts
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CivicPlus at City of Springfield
Effective: Nov 20, 2023Expires: Sep 30, 2026Expiration date locked.
This contract is a sole source agreement between CivicPlus and the City of Springfield for SeeClickFix software, including Cityworks AMS integration, support, and virtual training services. The initial term is for 12 months, from November 20, 2023, to November 20, 2024, with a total investment of $24,646.41. The agreement outlines the services, pricing, and renewal terms.
CivicPlus LLC at City of Springfield
Effective: Nov 20, 2024Expires: Sep 30, 2026Expiration date locked.
This document outlines a sole source contract between the City of Springfield (Office of Public Works) and CivicPlus LLC for software support and integration services for CityWorks. The agreement covers SeeClickFix integration, unlimited government user licenses, and an annual marketplace app subscription. The total approved and due amount for these services is $46,507.46, with the service period running from November 20, 2024, to November 19, 2025.
COLLECTORSOLUTIONS INC. at City of Springfield
Effective: Nov 1, 2007Expires: Sep 30, 2026Expiration date locked.
This contract between COLLECTORSOLUTIONS, INC. and THE CITY OF SPRINGFIELD, ILLINOIS, effective November 1, 2007, details the provision of internet-based credit card and e-check payment processing services. CSI licenses its software and hosting capabilities, handling payment processing for Springfield's customers. The agreement's initial term is 12 months with automatic annual renewals. Fees are primarily transactional, passed on to the payer, with setup and recurring fees listed as $0.00. An amendment from February 2019 updates the transactional fee structure. The contract also covers definitions, service specifics, data security, indemnification, and termination clauses.
Early Buyer Signals
Board meetings and strategic plans from City of Springfield
Springfield Committee of The Whole Committee of The Whole Meeting
Date: Nov 10, 2026Type: Meeting mention
The committee reviewed the treasurer's report, covering corporate and ARPA fund balances. Key legislative actions included approving professional services agreements for predictive maintenance, IT infrastructure upgrades, and sewer flow monitoring, as well as authorizing various payments for software assurance and construction change orders. The committee finalized annexation agreements and confirmed several appointments to the Springfield Urban and Forestry Commission, Planning Zoning Commission, and Economic Community Development Commission. A significant portion of the meeting was dedicated to accepting a major grant for the police department's co-responders program, which provides essential support services for community outreach and mental health. Other business included authorizing a workers' compensation settlement, extending conditional zoning permits, and levying taxes for police and fire pension funds.
Springfield City Council City Council Meeting
Date: Nov 4, 2026Type: Meeting mention
The council meeting featured a presentation on the Springfield Rail Improvements Project, highlighting the progress of the 10th Street corridor and future plans for the 3rd Street corridor redevelopment, including potential economic development and plaza-like pedestrian spaces. Discussions also touched on the 19th Street corridor, with plans for a future status update, and addressed community inquiries regarding infrastructure projects such as the North Grand intersection. Additionally, the council approved an ordinance appointing a new member to the Springfield Urban Forestry Commission.
Key Contacts
Public-sector contacts connected to City of Springfield.
How do vendors complete vendor registration with the City of Springfield?
Vendors complete registration using the City of Springfield Vendor Login / Registration portal on springfield.il.us; a vendor account is required to submit bids through the Electronic Vendor Bids Portal. Contact OBM Purchasing for assistance with account setup or access issues.
What products and services does the City of Springfield procure?
The City of Springfield OBM Purchasing office procures products and services in durable categories: goods/commodities, equipment, contractual services (including labor), and fixed-works projects (construction and related subcontracting). These categories are generally procured through the Purchasing office's public bidding processes.
What vendor requirements does the City of Springfield publish for procurement?
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Contract data
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Springfield Committee of the Whole Committee of the Whole Meeting
Date: Aug 27, 2026Type: Meeting mention
The committee meeting addressed various municipal matters, including the approval of several ordinances for contracts related to wastewater pumps, park improvements, motor fuel tax funds, and property annexation. Discussions also covered a professional services agreement for sanitary rehabilitation, liquor license adjustments, appointments to the Urban Forestry Commission, and security system upgrades for the library. Additionally, members addressed concerns regarding the cleanup process of a property following an explosion, the status of road striping on Stevenson, and complaints about dust caused by road maintenance materials. Updates were provided on upcoming trick-or-treat hours, neighborhood cleanup recognition, and the presence of ICE in the area, along with guidance on tenant concerns at Lincoln Tower.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
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Track City of Springfield meetings, strategic plans, and budget discussions before the public bid appears.
The City of Springfield requires electronic submission of bids through its Bid Portal and publishes solicitation procedural rules via OBM Purchasing. Solicitations specify withdrawal restrictions and will list required insurance, bonding, licensing, and other vendor-specific compliance terms that vendors must review and meet.
What supplier diversity programs does the City of Springfield use?
The City of Springfield OBM Purchasing includes supplier-diversity provisions and commits to subcontracting opportunities for Minority and Female Business Enterprises on fixed-works projects. Consult OBM purchasing pages for program details and guidance on participation and any program goals.
