What products and services does City of Romulus procure?

City of Romulus procures materials, tools, equipment, professional services, and public works/improvements under categories defined in Chapter 39. The Purchasing Department uses blanket purchase orders for small-dollar needs and formal RFQs, sealed ITBs, and RFPs for larger procurements.

Does City of Romulus use cooperative purchasing or piggyback contracts?

Chapter 39 of the City of Romulus Code authorizes cooperative purchasing, allowing the City to acquire pricing and purchase under existing cooperative contracts hosted by other entities when permitted by the ordinance and solicitation language.

What procurement requirements does City of Romulus publish for vendors?

City of Romulus requires vendors to file a New Vendor Form and W‑9, provide required insurance per Section 39‑15 or solicitation terms, and furnish bid security (5% for competitive sealed bids above the threshold). Public works contracts at applicable thresholds also require performance and payment bonds.

How does City of Romulus approve procurement contracts and awards?

Contract approvals follow Chapter 39’s tiered workflow: under $500 by the department head; $500–$1,499.99 add the finance director; $1,500–$11,999.99 add the mayor; $12,000 and above require City Council approval with prior review by the mayor and corporate counsel. Purchase orders are signed by the Purchasing Director; formal contracts are signed by the mayor and clerk.

Where can vendors find procurement policies and standard terms for City of Romulus?

The City of Romulus’ procurement policies, bid thresholds, and contract rules are codified in Chapter 39 (Restated Ordinance No. 2018‑007) on the City’s Document Center; threshold guidance and summaries are also available on the Charter & Ordinance Requirements page.

What supplier diversity or local vendor preference programs does City of Romulus use?

The City of Romulus operates the Romulus Small Business Assistance Program and a Business Retention program to support local small and micro businesses and encourage entrepreneurial investment; vendors can consult the City’s economic development pages for program details and contact points.

City of Romulus

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Buyer type:: City
Location:: Romulus, MI
Country:: US

City of Romulus RFPs

Active opportunities open for bidding

New Romulus Public Safety HQ Bid Package Release 2
Posted
Oct 28, 2026
Closes
Nov 10, 2026
This is a single open bid opportunity for the New Romulus Public Safety HQ Bid Package Release 2. The notice gives an October 28, 2026 publication date and a November 10, 2026, 12:00 PM EST closing time, but detailed description and bid documents are not visible in the public listing. The City of Romulus says that its formal bids and RFP documents are distributed through its MITN procurement system.
ITB 26/27-08 Large Commercial Water Meter Installation
Posted
Oct 28, 2026
Closes
Nov 19, 2026
Requests bids from experienced and qualified contractors for the installation of eleven City-furnished Zenner water meters (3" through 10")

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
106428
Population
Population size to gauge opportunity scale.
24,547
Procurement Difficulty Score
How easy their procurement process is to navigate. Lower is better.
42 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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How to Sell to City of Romulus

Procurement guidance and navigation tips.

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These purchasing programs appear in City of Romulus's records. Starbridge can help check which contracts cover your product.

Sourcewell
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Procurement Difficulty Score
Lower scores indicate easier procurement. Created by Starbridge.
42 / 100
EasyLower is betterHard
Quick Decision Flow
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- Sole Source: If sale is less than $12,000, use sole source.
- Coops: Frequently procures through Sourcewell, OMNIA Partners, and MiDEAL; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- Entity: City of Romulus, MI
- When to use: Proprietary systems, specialized equipment, or solutions required for compatibility with existing city infrastructure.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- City of Romulus has used cooperative purchasing before to streamline buys and bypass formal bidding. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Early Buyer Signals

Board meetings and strategic plans from City of Romulus

Romulus City Council Regular Meeting
Date: Jun 23, 2025Type: Meeting mention
The council authorized several items including no-fee permits for block parties, the first reading of a zoning map amendment for residential property, and a resolution honoring a staff member. Financial and administrative approvals were granted for the issuance of 2025 refunding bonds, a professional services agreement for master plan consulting, and Goddard Park Plaza improvements. Additionally, the council approved a piggyback on a GSA contract for video conferencing equipment, an inter-governmental agreement for a school resource officer, a waiver for a fire engine purchase, and various budget amendments. Legislative actions included the final adoption of an ordinance amendment regarding unmanned aircraft and the establishment of a temporary polling location for an upcoming special election.
Romulus City Council Regular Meeting
Date: Jun 9, 2025Type: Meeting mention
The Council approved a proclamation for the 250th birthday of the U.S. Army, increased the city's credit card limit, authorized a commercial lease amendment, and approved a maintenance renewal for Dell VxRail equipment. Appointments were made to the Officer Compensation Commission. The Council awarded contracts for the Swan Lake Reconstruction Project and a ten-year refuse and recycling disposal agreement with Waste Management. Additionally, they authorized a sole source agreement for a SCADA equipment upgrade and introduced ordinance amendments concerning the operation of unmanned aircraft. The meeting concluded with the approval of financial warrants.

Key Contacts

Public-sector contacts connected to City of Romulus.

Vanessa ToliverAdministrative Manager

*******@************

+1 (***) ***-****

Donald StraubAssistant Director

*******@************

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Frequently asked questions

Who manages procurement and purchasing for City of Romulus?

The Purchasing Director in the Department of Financial Services / Purchasing administers procurement for City of Romulus and issues purchase orders and solicitations; the Mayor and City Council are the elected governing bodies under the City Charter. The Purchasing Director may not bind the City to any contract.

Where does City of Romulus post bids and RFPs?

City of Romulus posts formal solicitations (RFQs, ITBs, and RFPs) on the Michigan Intergovernmental Trade Network (MITN) portal, which is linked from the City’s Bid/Proposal Information page. Vendors should register on MITN to view and respond to posted solicitations.

How do vendors complete vendor registration with City of Romulus?

Vendors must submit a completed New Vendor Form and W‑9 to the Purchasing Department and obtain approval from the Purchasing Director or designee, and they must register on the Michigan Intergovernmental Trade Network (MITN) to access and receive City of Romulus solicitations.

City of Romulus

City of Romulus RFPs

New Romulus Public Safety HQ Bid Package Release 2

ITB 26/27-08 Large Commercial Water Meter Installation

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Romulus City Council Regular Meeting

Romulus City Council Regular Meeting

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City of Romulus RFPs

New Romulus Public Safety HQ Bid Package Release 2

ITB 26/27-08 Large Commercial Water Meter Installation

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How to Sell to City of Romulus

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Early Buyer Signals

Romulus City Council Regular Meeting

Romulus City Council Regular Meeting

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City of Romulus City Council Regular Meeting Agenda

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City of Romulus

City of Romulus RFPs

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How to Sell to City of Romulus

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Early Buyer Signals

Romulus City Council Regular Meeting

Romulus City Council Regular Meeting

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City of Romulus RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Romulus

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Early Buyer Signals

Romulus City Council Regular Meeting

Romulus City Council Regular Meeting

Key Contacts

Frequently asked questions

City of Romulus City Council Regular Meeting Agenda

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