The City of Richmond is seeking statements of qualifications from professional engineering firms to provide on-call construction management, contract administration, construction inspection, materials sampling and testing, labor compliance, and project closeout services for federal-aid transportation projects. The City intends to establish a pool of up to three qualified consultants and award a separate on-call agreement to each selected firm. Projects will be funded in part with federal-aid administered by Caltrans, and the procurement and resulting agreements must comply with applicable federal and state requirements.
The City of Richmond is requesting proposals from qualified firms to complete an Implementation Plan for the Richmond Greenway Bridge Project. This request for proposal (RFP) describes the project, the required scope of services, the consultant selection process, and the minimum information that must be included in the proposal. Failure to submit information in accordance with the RFP requirements and procedures may be cause for disqualification. The anticipated end date will be when the Caltrans grant terminates on June 30, 2029. Proposers are required to read and understand all information contained within this entire Proposal package. By responding to this RFP, the Proposer agrees to read and understand these documents.
Contact Ofelia Alvarez for assistance in downloading RFP
ofelia_alvarez@ci.richmond.ca.us
The City of Richmond is requesting proposals from qualified firms to complete an Implementation Plan for the Richmond Greenway Bridge Project. This request for proposal (RFP) describes the project, the required scope of services, the consultant selection process, and the minimum information that must be included in the proposal. Failure to submit information in accordance with the RFP requirements and procedures may be cause for disqualification. The anticipated end date will be when the Caltrans grant terminates on June 30, 2029. Proposers are required to read and understand all information contained within this entire Proposal package. By responding to this RFP, the Proposer agrees to read and understand these documents.
Contact Ofelia Alvarez for assistance in downloading RFP
ofelia_alvarez@ci.richmond.ca.us
Sole Source:If sale is less than $10,000, use sole source.
Coops:Frequently procures through OMNIA and State of California LPAs; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
The City of Richmond has used cooperative purchasing (e.g., OMNIA and State of California LPAs). The Finance Director is authorized to execute cooperative agreements, and the Municipal Code explicitly authorizes cooperative (§2.52.328) and piggyback (§2.52.330) procurement. Using a coop also helps navigate the 5% local business preference barrier. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Richmond Contracts
Track vendor wins and renewal opportunities
Acclamation Insurance Management Services (AIMS) at City of Richmond
Effective: Jan 1, 2023Expires: Sep 30, 2026Expiration date locked.
This Standard Contract between the City of Richmond and Acclamation Insurance Management Services (AIMS) is for Third Party Workers' Compensation Claims Administration and Managed Care Services. The contract is effective from January 1, 2023, to December 30, 2025, with a total payment limit not exceeding $1,885,447.00. AIMS will provide claims administration and managed care services as detailed in the attached exhibits and its proposal, ensuring compliance with California Workers' Compensation laws and City requirements.
George Hills Company, Inc. at City of Richmond
Effective: Jul 1, 2019Expires: Sep 30, 2026Expiration date locked.
This document is Amendment No. 3 to a contract (P.O./Contract No. 4790) between the City of Richmond and George Hills Company, Inc. for general liability third-party administrator services. This amendment extends the contract term from its original effective date of July 1, 2019, to a new termination date of June 30, 2024. It increases the total contract payment limit by $270,108.00, setting the new maximum payment at $868,668.00, and details the service plan payments for Fiscal Years 2022/2023 and 2023/2024.
Acclamation Insurance Management Services (AIMS) at City of Richmond
Effective: Jan 1, 2023Expires: Sep 30, 2026Expiration date locked.
This document is Amendment No. 1 to an existing contract between the City of Richmond and Acclamation Insurance Management Services (AIMS) for 3rd Party Workers' Compensation Claims Administration and Managed Care Services. The amendment extends the contract term, setting the new effective period from January 1, 2023, to June 30, 2026. Additionally, it increases the total payment limit of the contract to $2,209,020.52.
George Hills Company, Inc. at City of Richmond
Effective: Jul 1, 2019Expires: Sep 30, 2026Expiration date locked.
This is a Standard Contract for General Liability Third Party Administrator services between the City of Richmond and George Hills Company, Inc. The contract is effective from July 1, 2019, to June 30, 2022. The City's total payments to the contractor are limited to $510,000.00, detailed through annual payments across fiscal years. The agreement includes comprehensive service plans, payment provisions, and extensive general, special, and insurance conditions.
George Hills Company, Inc. at City of Richmond
Effective: Jul 1, 2019Expires: Sep 30, 2026Expiration date locked.
This document is the second amendment to Contract No. 4790 between the City of Richmond and George Hills Company, Inc. for General liability Third Party Administrator services. The amendment extends the contract term from July 1, 2019, to December 31, 2022, and increases the total payment limit by $88,560, establishing a new maximum payment limit of $598,560. The amendment also includes updates to the service plan and details comprehensive insurance requirements.
Early Buyer Signals
Board meetings and strategic plans from City of Richmond
Richmond City Council Special Meeting
Date: Oct 27, 2026Type: Meeting mention
The council convened to receive a presentation regarding the evaluation report for the Richmond Fund for Children and Youth. The presentation addressed queries regarding the use of specific terminology in reports, strategies for ensuring the fund serves local residents, mechanisms for holding grantees accountable, and the methodologies used to assess program impact. The council reviewed the program's outcomes framework, which focuses on expanding program reach, reducing service gaps, facilitating high-quality programming, promoting positive outcomes for participants, and building the capacity of service providers.
Richmond Rent Board Regular Meeting
Date: Oct 21, 2026Type: Meeting mention
The board meeting included a public forum where tenants raised concerns about maintenance issues, security, and property management practices at local rental properties, as well as requests for rent reductions. The board approved the consent calendar. A significant portion of the meeting was dedicated to a joint presentation regarding the application of rent control to Section 8 and Low-Income Housing Tax Credit (LIHTC) housing. This included discussions on Regulation 202, Regulation 204, and Resolution 1901, as well as the roles of payment standards and rent reasonableness in determining housing subsidies.
Key Contacts
Public-sector contacts connected to City of Richmond.
JW
Jerry W GuruleAccounting Manager - Budget/Treasury Division
*******@************
+1 (***) ***-****
JC
Jerry ChakAccounting Manager - General Accounting Division
Frequently asked questions
Who manages procurement and purchasing for the City of Richmond?
The City of Richmond's Purchasing Division, within the Finance Department, administers procurement under Richmond Municipal Code Chapter 2.52; purchasing is partially decentralized, with some departments authorized to procure under Finance oversight.
Where does the City of Richmond post bids and RFPs?
The City of Richmond posts bids, RFPs, RFQs, and related solicitations on its PlanetBids BidsOnline vendor portal at www.ci.richmond.ca.us/bids (vendors.planetbids.com/portal/14590), linked from the Purchasing and Doing Business pages.
How do vendors complete vendor registration with the City of Richmond?
Vendors register through the City of Richmond's PlanetBids BidsOnline portal at www.ci.richmond.ca.us/bids and submit required documents such as IRS Form W-9, a Vendor Supplemental Questionnaire, a Certificate of Insurance/endorsement, and a City Business License when applicable.
The meeting encompassed a special session of the Richmond Housing Authority and a regular session of the City Council. Key discussion topics included labor negotiations with several employee organizations, a pending legal case, and public comments requesting holiday incentives for union workers. During the Housing Authority portion, the board approved contract amendments for pavement restoration and residential electrical services. The City Council session involved agenda reviews, including the removal and withdrawal of several items regarding police commission appointments and traffic safety policies. Council members also discussed prioritizing future agenda items and managing meeting time constraints, particularly regarding public presentations.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track City of Richmond meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does the City of Richmond procure?
The City of Richmond procures goods, general and professional services, construction and construction-related services, utilities, supplies, and equipment under Administrative Policy AP-522 to support public safety, public works, library and recreation services, stormwater/sewer systems, the Port, and the convention center.
Does the City of Richmond use cooperative purchasing or piggyback contracts?
Administrative Policy AP-522 authorizes the City of Richmond to use competitively awarded contracts from other public agencies as a bidding exception, explicitly citing the State of California, California DGS, and Sourcewell as examples.
What procurement requirements does the City of Richmond publish for vendors?
The City of Richmond requires vendors to meet published insurance and licensing standards, including minimum General Liability, Auto Liability, Workers' Compensation and Employer's Liability, and Professional Liability coverage, and to obtain a Richmond Business License when operating or delivering within City limits.
How does the City of Richmond approve procurement contracts and awards?
The City of Richmond requires City Council approval at a public meeting for purchases or contracts exceeding $10,000, per AP-522; sole-source and emergency approvals follow Finance Director or City Manager authority, City Attorney approval as to form, and final filing with the City Clerk.
Where can vendors find procurement policies and standard terms for the City of Richmond?
Richmond Municipal Code Chapter 2.52 and Administrative Policy AP-522 set procurement policies, solicitation thresholds, exceptions, and publish standard Purchase Order Terms and Conditions; they define when quotes, informal solicitations, or formal IFB/RFP/RFQ processes apply.
What supplier diversity or local vendor preference programs does the City of Richmond use?
The Richmond Business Opportunity Ordinance (Municipal Code Chapter 2.50) provides rating incentives—up to 10% or 10 points—for qualifying Richmond businesses, small Richmond businesses, and Richmond nonprofit prime contractors; Chapter 2.56’s Local Employment Program governs local hiring on City-funded construction contracts.
