What products and services does the City of Richmond procure?

The City of Richmond procures goods, general and professional services, construction and construction-related services, utilities, supplies, and equipment under Administrative Policy AP-522 to support public safety, public works, library and recreation services, stormwater/sewer systems, the Port, and the convention center.

Does the City of Richmond use cooperative purchasing or piggyback contracts?

Administrative Policy AP-522 authorizes the City of Richmond to use competitively awarded contracts from other public agencies as a bidding exception, explicitly citing the State of California, California DGS, and Sourcewell as examples.

What procurement requirements does the City of Richmond publish for vendors?

The City of Richmond requires vendors to meet published insurance and licensing standards, including minimum General Liability, Auto Liability, Workers' Compensation and Employer's Liability, and Professional Liability coverage, and to obtain a Richmond Business License when operating or delivering within City limits.

How does the City of Richmond approve procurement contracts and awards?

The City of Richmond requires City Council approval at a public meeting for purchases or contracts exceeding $10,000, per AP-522; sole-source and emergency approvals follow Finance Director or City Manager authority, City Attorney approval as to form, and final filing with the City Clerk.

Where can vendors find procurement policies and standard terms for the City of Richmond?

Richmond Municipal Code Chapter 2.52 and Administrative Policy AP-522 set procurement policies, solicitation thresholds, exceptions, and publish standard Purchase Order Terms and Conditions; they define when quotes, informal solicitations, or formal IFB/RFP/RFQ processes apply.

What supplier diversity or local vendor preference programs does the City of Richmond use?

The Richmond Business Opportunity Ordinance (Municipal Code Chapter 2.50) provides rating incentives—up to 10% or 10 points—for qualifying Richmond businesses, small Richmond businesses, and Richmond nonprofit prime contractors; Chapter 2.56’s Local Employment Program governs local hiring on City-funded construction contracts.

City of Richmond

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Buyer type:: City
Location:: Richmond, CA
Country:: US

City of Richmond RFPs

Active opportunities open for bidding

Third Party Workers’ Compensation Claims Administration and Managed Care Services
Posted
Sep 16, 2026
Closes
Oct 15, 2026
The City of Richmond is seeking proposals from qualified third-party administrators to manage its self-insured workers’ compensation claims program. Services include claims administration, bill review, utilization review, and nurse case management, with proposals permitted for any combination of the service components. The solicitation is an RFP with electronic responses due October 14, 2026, at 5:00 PM PDT, and the contract is expected to begin January 1, 2027, for three years.
2026/2027 Paving Project - Citywide Arterial Base Repair Various Locations
Posted
Sep 1, 2026
Closes
Sep 24, 2026
Localized base repair on arterial roads throughout the city as shown in the enclosed project plans and tables. Work is to include but is not limited to: hot-mix asphalt (HMA) base repairs; inventorying, protecting/covering, and restoring utility covers; adjustment of utility covers/boxes within base repair areas; restoration of traffic striping, markings, and traffic loop detectors affected by base repairs; and for all other work, items.
Facility Operation and Maintenance of the Wastewater Treatment Plant, Wastewater Collection and Stormwater Collection Systems (Request for Proposal)
Posted
Aug 3, 2026
Closes
Sep 29, 2026
Soliciting proposals for a treatment facilities contract operator (contract operator) to provide full-service operations and maintenance of the city s wastewater treatment, collection and stormwater systems (facilities).

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
161135
Employee FTE
Full-time equivalent employees.
608
Population
Population size to gauge opportunity scale.
114,861
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
45 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Richmond

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
45 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $10,000, use sole source.
- Coops: Frequently procures through OMNIA and State of California LPAs; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- Entity: City of Richmond, CA
- Threshold/approval: City Council approval required for all contracts exceeding $10,000.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Cooperatives
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- The City of Richmond has used cooperative purchasing (e.g., OMNIA and State of California LPAs). The Finance Director is authorized to execute cooperative agreements, and the Municipal Code explicitly authorizes cooperative (§2.52.328) and piggyback (§2.52.330) procurement. Using a coop also helps navigate the 5% local business preference barrier. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
- Recommended (accessible through Starbridge):
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City of Richmond Contracts

Track vendor wins and renewal opportunities

Acclamation Insurance Management Services (AIMS) at City of Richmond
Effective: Jan 1, 2023Expires: Expiration date locked.Unlock
This Standard Contract between the City of Richmond and Acclamation Insurance Management Services (AIMS) is for Third Party Workers' Compensation Claims Administration and Managed Care Services. The contract is effective from January 1, 2023, to December 30, 2025, with a total payment limit not exceeding $1,885,447.00. AIMS will provide claims administration and managed care services as detailed in the attached exhibits and its proposal, ensuring compliance with California Workers' Compensation laws and City requirements.
George Hills Company, Inc. at City of Richmond
Effective: Jul 1, 2019Expires: Expiration date locked.Unlock
This document is Amendment No. 3 to a contract (P.O./Contract No. 4790) between the City of Richmond and George Hills Company, Inc. for general liability third-party administrator services. This amendment extends the contract term from its original effective date of July 1, 2019, to a new termination date of June 30, 2024. It increases the total contract payment limit by $270,108.00, setting the new maximum payment at $868,668.00, and details the service plan payments for Fiscal Years 2022/2023 and 2023/2024.
Acclamation Insurance Management Services (AIMS) at City of Richmond
Effective: Jan 1, 2023Expires: Expiration date locked.Unlock
This document is Amendment No. 1 to an existing contract between the City of Richmond and Acclamation Insurance Management Services (AIMS) for 3rd Party Workers' Compensation Claims Administration and Managed Care Services. The amendment extends the contract term, setting the new effective period from January 1, 2023, to June 30, 2026. Additionally, it increases the total payment limit of the contract to $2,209,020.52.
George Hills Company, Inc. at City of Richmond
Effective: Jul 1, 2019Expires: Expiration date locked.Unlock
This is a Standard Contract for General Liability Third Party Administrator services between the City of Richmond and George Hills Company, Inc. The contract is effective from July 1, 2019, to June 30, 2022. The City's total payments to the contractor are limited to $510,000.00, detailed through annual payments across fiscal years. The agreement includes comprehensive service plans, payment provisions, and extensive general, special, and insurance conditions.
George Hills Company, Inc. at City of Richmond
Effective: Jul 1, 2019Expires: Expiration date locked.Unlock
This document is the second amendment to Contract No. 4790 between the City of Richmond and George Hills Company, Inc. for General liability Third Party Administrator services. The amendment extends the contract term from July 1, 2019, to December 31, 2022, and increases the total payment limit by $88,560, establishing a new maximum payment limit of $598,560. The amendment also includes updates to the service plan and details comprehensive insurance requirements.

Early Buyer Signals

Board meetings and strategic plans from City of Richmond

Richmond City Council Special Meeting
Date: Aug 26, 2026Type: Meeting mention
The council convened a special session to address closed session items, including the recruitment of an Interim City Manager and a permanent City Manager, as well as a performance evaluation for the current City Manager. Public comment was received regarding the City Manager's performance, highlighting her responsiveness and contributions to the community.
Comité Colaborativo de Partes Interesadas de Richmond Rising Meeting
Date: Jun 4, 2025Type: Meeting mention
The meeting included reports from project leaders regarding various initiatives such as the Richm Rising wellness project, the electric bicycle project, and workforce development plans for the Iron Triangle area. Updates were provided on the installation of solar panels, the construction of small temporary homes, and tree-planting programs. Discussions also touched upon the physical evaluation and progress reports for these projects, the importance of maintaining community spaces, and opportunities for workforce training and job placement.
Richmond Rising Contributors Committee Contributors Meeting
Date: Oct 2, 2024

Key Contacts

Public-sector contacts connected to City of Richmond.

Antonio BanuelosAccounting Manager - Revenue Division

*******@************

+1 (***) ***-****

Patrick SealsAdministrative Chief

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Frequently asked questions

Who manages procurement and purchasing for the City of Richmond?

The City of Richmond's Purchasing Division, within the Finance Department, administers procurement under Richmond Municipal Code Chapter 2.52; purchasing is partially decentralized, with some departments authorized to procure under Finance oversight.

Where does the City of Richmond post bids and RFPs?

The City of Richmond posts bids, RFPs, RFQs, and related solicitations on its PlanetBids BidsOnline vendor portal at www.ci.richmond.ca.us/bids (vendors.planetbids.com/portal/14590), linked from the Purchasing and Doing Business pages.

How do vendors complete vendor registration with the City of Richmond?

Vendors register through the City of Richmond's PlanetBids BidsOnline portal at www.ci.richmond.ca.us/bids and submit required documents such as IRS Form W-9, a Vendor Supplemental Questionnaire, a Certificate of Insurance/endorsement, and a City Business License when applicable.

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City of Richmond

City of Richmond RFPs

Buyer Attributes

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How to Sell to City of Richmond

City of Richmond Contracts

Acclamation Insurance Management Services (AIMS) at City of Richmond

George Hills Company, Inc. at City of Richmond

Acclamation Insurance Management Services (AIMS) at City of Richmond

George Hills Company, Inc. at City of Richmond

George Hills Company, Inc. at City of Richmond

Early Buyer Signals

Richmond City Council Special Meeting

Comité Colaborativo de Partes Interesadas de Richmond Rising Meeting

Richmond Rising Contributors Committee Contributors Meeting

Key Contacts

Frequently asked questions

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City of Richmond RFPs

Buyer Attributes

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How to Sell to City of Richmond

City of Richmond Contracts

Acclamation Insurance Management Services (AIMS) at City of Richmond

George Hills Company, Inc. at City of Richmond

Acclamation Insurance Management Services (AIMS) at City of Richmond

George Hills Company, Inc. at City of Richmond

George Hills Company, Inc. at City of Richmond

Early Buyer Signals

Richmond City Council Special Meeting

Comité Colaborativo de Partes Interesadas de Richmond Rising Meeting

Richmond Rising Contributors Committee Contributors Meeting

Key Contacts

Frequently asked questions

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