What products and services does the City of Philadelphia procure?

The City of Philadelphia procures supplies, equipment, non‑professional services, public works/construction, and professional services. Commodities contracts (supplies, equipment, non‑professional services, public works) are handled by the Procurement Department; professional services use a separate contracting database and may be posted via eContract Philly.

Does the City of Philadelphia use cooperative purchasing or piggyback contracts?

The City of Philadelphia operates a Cooperative Purchase Unit (PVCOOP) within the Procurement Department to manage cooperative purchasing and piggyback arrangements on behalf of City departments. Contact the PVCOOP at pvcoop@phila.gov or (215) 686‑5940 for cooperative purchase inquiries.

What procurement requirements does the City of Philadelphia publish for vendors?

The City of Philadelphia requires labor and materials bonds for public works under Philadelphia Code Title 17 §17‑103; PHLContracts defines acceptable performance bonds and sureties. Vendors must review each solicitation for required bond amounts, forms, and any solicitation‑specific contractual terms or requirements.

How does the City of Philadelphia approve procurement contracts and awards?

Contract authority resides with the City of Philadelphia Procurement Department under the Home Rule Charter and Philadelphia Code Title 17. Law Department review and fund certification are required and City Council reviews contracts above statutory thresholds per Title 17 provisions.

Where can vendors find procurement policies and standard terms for the City of Philadelphia?

Procurement rules and standard contract terms for the City of Philadelphia are codified in the Home Rule Charter and Philadelphia Code Title 17. The PHLContracts Glossary and the City's Standard Contract Requirements document define procurement terms, best‑value concepts, and clauses incorporated into City contracts.

What supplier diversity or local vendor preference programs does the City of Philadelphia use?

The City of Philadelphia's Office of Economic Opportunity administers the Minority/Women/Disabled‑Owned Business Enterprise (M/W/DSBE) program; M/W/DSBE goals appear on City contracts and subcontracting opportunities. The Local Business Purchasing Initiative provides local vendor preference.

City of Philadelphia

Track open bid opportunities, contracts, public meetings, and key contacts for City of Philadelphia.

Buyer type:: City
Location:: Philadelphia, PA
Country:: US

City of Philadelphia RFPs

Active opportunities open for bidding

Special Collections 09/26 RFP
Posted
Sep 25, 2026
Closes
Oct 9, 2026
Provide 12 ea staples sign holder, 5" x 7", clear plastic - small desktop display stand for price cards, notices & table signs; 1 ea luxor three-shelf plastic utility cart 42" (black) bh item #lucpl2b * mfr #ucpl2-b 42" height, retaining lip, full-swivel casters, plastic construction equipped with three high-quality 24 x 18" plastic shelves that won't chip, scratch, warp, rust, or peel; 1 ea adjustable rare book storage box sku: 722-9028; adjustable acid-free 20-point boards, scored every. 25" and includes velcoins. 9"x28" allows you to create your own storage boxes for your valuable, rare books and documents with these acid-free 20-point boards;
Poly Box Truck - 16 Bushel RFP
Posted
Sep 23, 2026
Closes
Oct 6, 2026
The City of Philadelphia Department of Prisons is seeking 10 blue 16-bushel poly box trucks, with Uline H-1955BLU listed for reference. Bidders must include a specification sheet, and the micro-purchase will be awarded to the lowest responsive and responsible bidder; delivery must be completed within 30 days of purchase-order issuance. Questions and requests for clarification must be submitted through the solicitation’s Q&A section.
Deck Scale Maintenance RFP
Posted
Sep 24, 2026
Closes
Oct 9, 2026
The City of Philadelphia’s Sanitation Department is seeking maintenance services for two Fairbanks above-ground truck scales and three sets of HC Lift Deck scales. The solicitation covers labor during business hours and after hours, with a 24-hour response requirement, and repair parts with a markup capped at 10%. The resulting requirements contract runs through June 30, 2027, with three one-year renewal periods.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
133602
Employee FTE
Full-time equivalent employees.
28,253
Population
Population size to gauge opportunity scale.
1,574,281
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
48 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
Higher is better Unlock
Latest Budget Year
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Operating Budget
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Includes fiscal year calendars, procurement complexity scores, and strategic insights.

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How to Sell to City of Philadelphia

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
48 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $34,000, use sole source.
- Coops: Lead with a cooperative purchase. Philadelphia uses cooperative purchasing and routinely piggybacks on pre-competed contracts; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- City of Philadelphia (PA) maintains a low $34,000 competitive bidding threshold. Sole source above this level is rarely approved due to rigid policies and lack of precedent. Deprioritize this path and redirect to cooperative contracts.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
Unlock details
- Philadelphia uses cooperative purchasing and routinely piggybacks on pre-competed contracts. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Philadelphia Contracts

Track vendor wins and renewal opportunities

Tyler Technologies, Inc. at City of Philadelphia
Effective: May 1, 2023Expires: Expiration date locked.
This Provider Agreement between the City of Philadelphia and Tyler Technologies, Inc. details the implementation of computer and information services, including software and SaaS solutions. The initial service term is from May 1, 2023, to April 30, 2024, with provisions for extensions up to a total of 10 years, as indicated by a comprehensive 10-year contract total of $7,574,882. The contract outlines project methodology, compensation structure, licensing terms, warranties, and various legal and operational obligations for both parties.
Tyler Technologies, Inc. at City of Philadelphia
Effective: May 1, 2023Expires: Expiration date locked.
This document is a Standard Amendment Agreement (Contract No. 2320561-01) between the City of Philadelphia, acting through its Sheriff's Office, and Tyler Technologies, Inc. It amends the original Base Contract (No. 2320561) to add an additional term from April 1, 2024, to April 30, 2024. The amendment increases the compensation payable by $24,300.00, bringing the new total contract value to not exceed $1,330,580.00. The services outlined in the amendment's exhibit relate to modifications and functionality for a Civil Process Portal.
Tyler Technologies at City of Philadelphia
Effective: May 1, 2023Expires: Expiration date locked.
This document represents the Fourth Amendment to Contract Number 2320561 between the City of Philadelphia and Tyler Technologies. Effective May 1, 2025, this amendment extends the contract term to April 30, 2026, and increases the total maximum compensation by $596,925.00, bringing the new cumulative total for the 3rd Year SaaS Contract to $2,645,181.00.
Tyler Technologies, Inc. at City of Philadelphia
Effective: May 1, 2024Expires: Expiration date locked.
This document is the Standard Amendment Agreement 2320561-02 between the City of Philadelphia, acting through its Sheriff's Office, and Tyler Technologies, Inc. It formalizes an extension of the contract for services and materials, establishing a new term from May 1, 2024, to April 30, 2025. This amendment builds upon a prior base contract (2320561) and a previous amendment (2320561-01). The total amount of the contract as amended is $1,330,580.00.
Tyler Technologies, Inc. at City of Philadelphia
Effective: May 1, 2023Expires: Expiration date locked.
This document is the Third Amendment to an existing contract (Contract Number 2320561) between the City of Philadelphia and Tyler Technologies, Inc. It became effective on May 1, 2024. The amendment increases the total compensation payable to Tyler Technologies by $717,676.00, bringing the overall contract amount to a ceiling of $2,048,256.00. Additionally, it modifies the manner of payment terms specified in Section 4.2 of the original contract. The services covered by the contract span from May 1, 2023, to April 30, 2025.

Early Buyer Signals

Board meetings and strategic plans from City of Philadelphia

Philadelphia City Council Stated Meeting
Date: Sep 24, 2026Type: Meeting mention
The Council meeting involved the recognition of the United States Ambassador to Namibia, John Girardano, for his distinguished public service career. The Council also recognized a local student, Avery Jones, for his athletic achievements and introduced the Miss Philadelphia Scholarship Organization in honor of its 105th anniversary. Additionally, the Council addressed the opioid crisis by designating September as National Recovery Month, highlighting the shift in public perception regarding substance use disorders and acknowledging the ongoing impact of the epidemic on various Philadelphia neighborhoods.
City Council of Philadelphia Meeting Minutes
Date: Sep 17, 2026Type: Meeting mention
The City Council meeting included the review of several mayoral communications regarding signed bills and the return of multiple unsigned bills, including legislation related to U-Visa investigations, zoning designations, water rate assistance, and employee benefits. The Council received proposed ordinances concerning municipal salary structures, forensics laboratory funding, and waste management service agreements. Additionally, the agenda featured resolutions for city appointments, the disposition of land bank properties, and the introduction of various legislative bills covering zoning changes, sidewalk cafes, speed enforcement, and civic designations. Resolutions honoring community members and organizations were also introduced.

Key Contacts

Public-sector contacts connected to City of Philadelphia.

Christopher KennedyAccounting Director

*******@************

+1 (***) ***-****

Jason MakAccounting Office Staff

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Frequently asked questions

Who manages procurement and purchasing for the City of Philadelphia?

The City of Philadelphia Procurement Department administers purchasing, organized into units including Services/Supplies/Equipment, Construction/Public Works, and the Cooperative Purchase Unit (PVCOOP). Procurement authority is established by the Philadelphia Home Rule Charter and Philadelphia Code Title 17.

Where does the City of Philadelphia post bids and RFPs?

The City of Philadelphia posts public bids and RFPs on the PHLContracts portal (phlcontracts.phila.gov) and on the City's Contracts Hub (contracts.phila.gov); eContract Philly is used for certain non‑competitive or professional services agreements.

How do vendors complete vendor registration with the City of Philadelphia?

Vendors register through the PHLContracts Vendor Portal (phlcontracts.phila.gov) by completing an online application and the Consent and Authorization Agreement; registration captures legal name, tax ID, contacts, commodity/service offerings, and any certifications. M/W/DSBE vendors may also register or verify via the Office of Economic Opportunity directory.

City of Philadelphia

City of Philadelphia RFPs

Buyer Attributes

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How to Sell to City of Philadelphia

City of Philadelphia Contracts

Tyler Technologies, Inc. at City of Philadelphia

Tyler Technologies, Inc. at City of Philadelphia

Tyler Technologies at City of Philadelphia

Tyler Technologies, Inc. at City of Philadelphia

Tyler Technologies, Inc. at City of Philadelphia

Early Buyer Signals

Philadelphia City Council Stated Meeting

City Council of Philadelphia Meeting Minutes

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City of Philadelphia RFPs

Buyer Attributes

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How to Sell to City of Philadelphia

City of Philadelphia Contracts

Tyler Technologies, Inc. at City of Philadelphia

Tyler Technologies, Inc. at City of Philadelphia

Tyler Technologies at City of Philadelphia

Tyler Technologies, Inc. at City of Philadelphia

Tyler Technologies, Inc. at City of Philadelphia

Early Buyer Signals

Philadelphia City Council Stated Meeting

City Council of Philadelphia Meeting Minutes

Key Contacts

Frequently asked questions

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Committee on Education Public Hearing

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