What vendor requirements does the City of Madisonville publish for solicitations?

Each City of Madisonville solicitation specifies vendor requirements; vendors must review posted solicitation documents for required submission forms and contract-specific compliance such as insurance, bonding, licensing, and other terms, and confirm those requirements with the issuing City department before submitting a bid.

How does the City of Madisonville approve procurement contracts and awards?

Contract approvals for the City of Madisonville are governed by the Madisonville Code of Ordinances, with fiscal oversight by the City of Madisonville Finance Department and governing authority through the Mayor and City Council; vendors should consult the Code or Finance Department for award and execution steps.

Where can vendors find procurement policies and standard terms for the City of Madisonville?

Madisonville procurement policies and ordinance-level procurement rules are published in the Madisonville, KY Code of Ordinances on the American Legal/CodeLibrary site; vendors should consult the City of Madisonville Code for thresholds, approval authorities, and procurement procedures that govern purchases and contracts.

City of Madisonville

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Buyer type:: City
Location:: Madisonville, KY
Country:: US

City of Madisonville RFPs

Active opportunities open for bidding

Mahr Park Trail Expansion – Phase 3
Posted
Sep 2, 2026
Closes
Sep 17, 2026
The project will consist of asphalt pavement trail installation, construction of three wooden boardwalks of varying lengths, construction of a 210 foot bridge with a lookout crossing a pond, construction of swales and storm systems, excavation, and reseeding.

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
165857
Employee FTE
Full-time equivalent employees.
317
Population
Population size to gauge opportunity scale.
19,428
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
58 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Madisonville

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
58 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $40,000, use sole source. Deprioritize; the city rarely uses this. If co-op isn’t an option, expect a formal bid over $40,000 managed by the City Clerk.
- Coops: Frequently procures through BuyBoard; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- City of Madisonville, KY. Sole source is rarely used. Competitive bidding threshold is $40,000, which makes sole source high-friction. Practical note: deprioritize and pivot to a cooperative purchase when possible to avoid a formal bid.
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Cooperatives
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- City of Madisonville uses cooperative purchasing and is a confirmed BuyBoard customer. Reach out to your Starbridge contact to get onboarded through the Starbridge reseller & contract-vehicle platform.
- *Recommended (accessible through Starbridge):
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City of Madisonville Contracts

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Kentucky League of Cities Insurance Services at City of Madisonville
Effective: Jul 22, 2026Expires: Expiration date locked.Unlock
This document is a Trust Participation Agreement establishing the terms for the City of Madisonville's involvement in the Kentucky League of Cities Workers' Compensation Trust. It details the governance of the Trust, membership criteria, compliance requirements, procedures for termination or withdrawal, funding mechanisms through contributions and investments, indemnity agreements, use and distribution of trust funds, and reporting obligations. The agreement, effective from 2026-07-22, formalizes the City's participation in the self-insurance group.

Contract data

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Key Contacts

Public-sector contacts connected to City of Madisonville.

Frank WallaceBuilding Official

*******@************

+1 (***) ***-****

Donna EarlBusiness License Contact

*******@************

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Frequently asked questions

Who manages procurement and purchasing for the City of Madisonville?

The City of Madisonville municipal government (Mayor/City Hall) oversees procurement governance, with fiscal oversight by the City of Madisonville Finance Department and ordinance-level procurement rules published in the Madisonville Code of Ordinances; contact City Hall or Finance for department purchasing contacts.

Where does the City of Madisonville post bids and RFPs?

The City of Madisonville posts public solicitations and sealed-bid notices via its official City of Madisonville Facebook page and the local MadisonvilleLiving community site; vendors should monitor those pages and contact City Hall for solicitation documents and submission instructions.

What products and services does the City of Madisonville procure?

The City of Madisonville typically procures municipal goods and services such as public works and construction services, building permit and inspection services, professional services, event/vendor services, and municipal supplies and equipment; consult department contacts or posted solicitations for category-specific opportunities.

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City of Madisonville

City of Madisonville RFPs

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City of Madisonville Contracts

Kentucky League of Cities Insurance Services at City of Madisonville

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Key Contacts

Frequently asked questions

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City of Madisonville RFPs

Buyer Attributes

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City of Madisonville Contracts

Kentucky League of Cities Insurance Services at City of Madisonville

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Key Contacts

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