What vendor requirements does the City of Hays publish?

The City of Hays publishes solicitation-specific vendor requirements—insurance, bonding, licenses, and required forms—within each RFB/RFP and accompanying bid documents. Vendors must follow the submission instructions and contractual clauses included in each solicitation's documents.

How are procurement contracts approved by the City of Hays?

City of Hays departments issue solicitations; proposals are delivered to the City Clerk, and contract awards or approvals are placed before the City Commission for formal action. Department project managers administer contracts and Governing Body agendas document approvals.

Where can vendors find procurement policies and standard terms for the City of Hays?

The City of Hays publishes procurement policies and standard contract terms on its official Policy Manual page and in downloadable Request for Bid and RFP documents. Vendors can consult those resources for purchase‑order rules and standard contractual obligations.

City of Hays

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Buyer type:: City
Location:: Hays, KS
Country:: US

City of Hays RFPs

Active opportunities open for bidding

City of Hays Request for Bid Bickle Schmidt Sports Complex Poured-In-Place Surfacing
Posted
Oct 15, 2026
Closes
Nov 3, 2026
The City of Hays is requesting bids for the removal and installation of Poured-In-Place Surfacing at the Bickle Schmidt Sports Complex.
City of Hays Request for Bid Bickle-Schmidt Sports Complex Playground Shelter
Posted
Sep 24, 2026
Closes
Oct 27, 2026
The City of Hays is requesting bids for the installation of a pole-barn or metal frame type structure with metal roof over a playground at the Bickle-Schmidt Sports Complex.

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
126894
Employee FTE
Full-time equivalent employees.
183
Population
Population size to gauge opportunity scale.
21,258
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
44 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Hays

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
44 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: only attempt if true single-supplier or compatibility case with ironclad justification; otherwise pivot to bid or coop.
- Coops: Frequently procures through OMNIA Partners and Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
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- City of Hays (KS) allows sole source in limited cases (compatibility or single-supplier availability), but usage is rare. Treat as high-effort, low-probability. If pursued, build an ironclad justification with the end-user department; otherwise, move to a competitive bid or a cooperative contract.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- City of Hays uses cooperatives occasionally and policy explicitly allows them. You can get onboarded to the recommended path by reaching out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.

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Early Buyer Signals

Board meetings and strategic plans from City of Hays

City of Hays City Commission Work Session Notes
Date: Oct 1, 2026Type: Meeting mention
The Commission discussed several key items, including the upcoming retirement of the Executive Director of Grow Hays and a proposed purchase option agreement with Epworth Village Inc. for a low-income housing project. The Commission also reviewed a resolution of support for a Moderate Income Housing grant application by PWC Mgmt LLC. Additionally, the Commission finalized the Economic Development Policy draft, addressed the potential closure of the Sternberg Museum, and evaluated a proposed partnership to sustain public transportation through 2028. An executive session was conducted to discuss the acquisition of real property.
Hays City Commission Meeting
Date: Oct 8, 2026Type: Meeting mention
The commission addressed concerns regarding the lack of transparency in the selection process for the pro shop management position at the Fort Hays Municipal Golf Course, specifically regarding an impending contract award. Commissioners approved the consent agenda, which included property maintenance appeal board appointments and mayoral advisory committee appointments. A resolution of support was approved for a Moderate Income Housing grant application by PWC Management LLC to develop 30 single-family owner-occupied units. Discussion also took place regarding the city's housing needs assessment, the economic impact of subsidized housing, and the housing market development pipeline.

Key Contacts

Public-sector contacts connected to City of Hays.

Jarrod KuckelmanAssistant City Manager

*******@************

+1 (***) ***-****

Don ScheiblerChief of Police

*******@************

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Frequently asked questions

Who manages procurement policies and purchasing for the City of Hays?

City of Hays departmental staff manage procurement and purchasing; departments such as Public Works and the Department of Water Resources issue solicitations, proposals are routed to the City Clerk, and the City Commission provides oversight and formal approval (City RFP instructions; Policy Manual).

Where does the City of Hays post bids and RFPs?

The City of Hays posts bids and RFPs on its official Bids page (CivicEngage) at https://www.haysusa.com/Bids.aspx. That portal hosts individual solicitations, submission instructions, and issuing-department contact information for advertised procurements.

What products and services does the City of Hays procure?

City of Hays commonly procures public works construction, utilities and infrastructure maintenance, professional/consultant services, and operational equipment and services. These durable categories appear in city bid listings for sidewalks, sewer cleaning/CCTV, and other Public Works and utilities projects.

City of Hays

City of Hays RFPs

City of Hays Request for Bid Bickle Schmidt Sports Complex Poured-In-Place Surfacing

City of Hays Request for Bid Bickle-Schmidt Sports Complex Playground Shelter

Buyer Attributes

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How to Sell to City of Hays

Early Buyer Signals

City of Hays City Commission Work Session Notes

Hays City Commission Meeting

Key Contacts

Frequently asked questions

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City of Hays RFPs

City of Hays Request for Bid Bickle Schmidt Sports Complex Poured-In-Place Surfacing

City of Hays Request for Bid Bickle-Schmidt Sports Complex Playground Shelter

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Hays

Early Buyer Signals

City of Hays City Commission Work Session Notes

Hays City Commission Meeting

Key Contacts

Frequently asked questions

City of Hays City Commission Work Session Notes

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City of Hays

City of Hays RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Hays

Early Buyer Signals

City of Hays City Commission Work Session Notes

Hays City Commission Meeting

Key Contacts

Frequently asked questions

Get your 10 highest-intent accounts

City of Hays RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Hays

Early Buyer Signals

City of Hays City Commission Work Session Notes

Hays City Commission Meeting

Key Contacts

Frequently asked questions

City of Hays City Commission Work Session Notes

Know what buyers discuss before RFPs drop

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