What products and services does City of Derby procure?

The City of Derby Purchasing Policy lists durable procurement categories: supplies, services, construction, professional services (legal, accounting, engineering, architectural), real property, and vehicles; vendors should consult the Purchasing Policy for category definitions and procedures.

Does City of Derby use cooperative purchasing or piggyback contracts?

Yes. The City of Derby Purchasing Policy expressly permits cooperative purchasing and cites federal and regional vehicles such as the U.S. General Services Administration (GSA) and Sourcewell when cooperative pricing is lower than commercial alternatives.

Where can vendors find procurement policies and standard terms for City of Derby?

Vendors can find City of Derby procurement policies and standard terms in the official Purchasing Policy document on the city's Document Center; it defines bid thresholds, RFP and competitive sealed bid procedures, sole-source rules, change-order requirements, and exemption categories.

What supplier diversity or local vendor preference programs does City of Derby use?

The City of Derby Purchasing Policy includes local vendor preference rules and required non-discrimination clauses under K.S.A. 44-1030; it encourages local vendors for purchases up to $1,000 and applies a vehicle-purchase preference where a local bidder within 1% or $500 (up to $2,500) may be awarded.

City of Derby

Track open bid opportunities, contracts, public meetings, and key contacts for City of Derby.

Buyer type:: City
Location:: Derby, KS
Country:: US

City of Derby RFPs

Active opportunities open for bidding

Water Treatment Plant Pipelines RFP
Posted
Sep 9, 2026
Closes
Sep 29, 2026
The City of Derby is soliciting sealed bids for construction of the Water Treatment Plant Pipelines project in Derby, Sedgwick County, Kansas. The work includes offsite south pipelines, offsite north pipelines, and associated lump-sum pipeline work. Bids are due at 2:00 p.m. on September 29, 2026, and the solicitation is an open construction procurement rather than a grant program.
Water Treatment Plant Pipelines
Posted
Sep 9, 2026
Closes
Sep 29, 2026
The City of Derby is soliciting sealed bids for construction of the Water Treatment Plant Pipelines project in Derby, Sedgwick County, Kansas. The work includes offsite south pipelines, offsite north pipelines, and associated lump-sum pipeline work. Bids are due at 2:00 p.m. on September 29, 2026, and the solicitation is an open construction procurement rather than a grant program.
Sewer Manhole Lining, City of Derby
Posted
Aug 28, 2026
Closes
Sep 17, 2026
Provide all labor, materials, equipment, supervision, mobilization, site preparation, installation, cleanup, and incidentals necessary to line the identified wastewater manholes. The estimated total quantity is one hundred and five (105) vertical lf.

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
164875
Employee FTE
Full-time equivalent employees.
245
Population
Population size to gauge opportunity scale.
26,606
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
58 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Derby

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
58 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: City avoids this; pivot to cooperative contracts instead.
- Coops: Frequently procures through the State of Kansas Purchasing Agreement, Sourcewell, and HGACBuy; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
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- City of Derby, KS generally avoids sole source contracting. No specific sole source dollar threshold cited. Practical note: given low local thresholds ($20,000 competitive bid; $25,000 council approval), sole source justifications face high friction—use cooperative contracts to keep the purchase moving.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- City of Derby actively uses cooperative purchasing to bypass formal bids and accelerate awards. You can be onboarded to the recommended path by reaching out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Derby Contracts

Track vendor wins and renewal opportunities

Flock Group, Inc. at City of Derby
Effective: Dec 5, 2023Expires: Expiration date locked.Unlock
This contract is a Master Services Agreement and Order Form between Flock Group Inc. and KS - Derby PD for the provision of Flock Safety's public safety operating system, including LPR cameras and FlockOS software. The agreement has an initial term of 60 months, with an annual billing frequency, and a total contract value of $204,850.00. It covers recurring services, one-time implementation fees, and detailed terms regarding data use, confidentiality, liability, and insurance.
Axon Enterprise, Inc. at City of Derby
Effective: Mar 1, 2024Expires: Expiration date locked.Unlock
This document is a 60-month quote from Axon Enterprise, Inc. to Derby Police Dept. - KS for Fleet 3 Basic + TAP and ALPR License. The estimated contract start date is March 1, 2024, with a total cost of $201,944.40, payable in five annual installments. The quote details hardware, software, services, and warranties, along with standard terms and conditions.
Motorola, Inc. at City of Derby
Effective: Jan 24, 2024Expires: Expiration date locked.Unlock
This document details the City of Derby's authorization to purchase Motorola radio communications equipment from Motorola, Inc. for a total of $17,075.14. The authorization letter, dated January 24, 2024, serves as a purchase order, outlining payment terms of Net 30 days upon shipment. The purchase is based on a Motorola Solutions quote, dated January 4, 2024, which lists various APX 8500 radio components and accessories, and includes a contract reference '21810 - JOHNSON COUNTY (KS)'. The quote was valid until February 2, 2024, and some items include a 7-year essential service.

Early Buyer Signals

Board meetings and strategic plans from City of Derby

City Council Meeting Minutes
Date: Aug 25, 2026Type: Meeting mention
The council received a presentation regarding the annual Smoke on the Plains Derby BBQ and Music Fest and a donation to the McConnell Air Force Base Military and Family Readiness Center. Consent agenda items included an assessment ordinance for nuisance abatement and the appointment of a voting delegate for the League of Kansas Municipalities annual conference. New business involved public hearings on the Revenue Neutral Rate and the proposed 2027 budget. The council ultimately approved the 2027 Operating Budget, the 2027-2031 Capital Improvement Plan, and 2026 budget amendments for various city funds. Additionally, the council reviewed and directed staff to proceed with the final design and bidding for Glen Hills Park improvements, and held an executive session for attorney-client privilege.
Planning Commission Meeting Minutes
Date: Aug 6, 2026Type: Meeting mention
The Commission addressed several key items, including the approval of a final plat for the Stone Creek 6th Addition and the site plan for the Stone Creek Apartments, with specific conditions regarding screening, fencing, and landscaping to mitigate impacts on adjacent properties. Additionally, the Commission reviewed the 2027-2031 Capital Improvement Plan and determined it to be in conformance with the Comprehensive Plan. Public forum discussions included concerns regarding the Stone Creek apartment project, specifically regarding traffic, construction impacts, and site development standards.

Key Contacts

Public-sector contacts connected to City of Derby.

Tom KeilAssistant Director of Public Works

*******@************

+1 (***) ***-****

Hannah BakerAssistant to the City Manager

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Frequently asked questions

Who manages procurement policies and purchasing for City of Derby?

The Finance Department, led by the Director of Finance, administers purchasing and the City of Derby Bids & RFPs process under the Council-Manager form of government; the City Council hires the City Manager who oversees administration.

Where does City of Derby post bids and RFPs?

City of Derby posts bids and RFPs on its official Bids and RFPs portal at https://www.derbyks.gov/bids.aspx. Vendors can subscribe to the page's 'Notify Me' service to receive automated email/text notifications for new bid postings and category updates.

How do vendors complete vendor registration with City of Derby?

Vendors register by subscribing to the City of Derby 'Notify Me' service on the official Bids & RFPs page and by completing information on the Vendor Application page; the Director of Finance is listed as the contact for onboarding and vendor questions.

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City of Derby

City of Derby RFPs

Water Treatment Plant Pipelines RFP

Water Treatment Plant Pipelines

Sewer Manhole Lining, City of Derby

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Derby

City of Derby Contracts

Flock Group, Inc. at City of Derby

Axon Enterprise, Inc. at City of Derby

Motorola, Inc. at City of Derby

Early Buyer Signals

City Council Meeting Minutes

Planning Commission Meeting Minutes

Key Contacts

Frequently asked questions

Get your 10 highest-intentaccounts

City of Derby RFPs

Water Treatment Plant Pipelines RFP

Water Treatment Plant Pipelines

Sewer Manhole Lining, City of Derby

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Derby

City of Derby Contracts

Flock Group, Inc. at City of Derby

Axon Enterprise, Inc. at City of Derby

Motorola, Inc. at City of Derby

Early Buyer Signals

City Council Meeting Minutes

Planning Commission Meeting Minutes

Key Contacts

Frequently asked questions

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Community Development Advisory Board Special Meeting

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City of Derby

City of Derby RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Derby

City of Derby Contracts

Flock Group, Inc. at City of Derby

Axon Enterprise, Inc. at City of Derby

Motorola, Inc. at City of Derby

Early Buyer Signals

City Council Meeting Minutes

Planning Commission Meeting Minutes

Key Contacts

Frequently asked questions

Get your 10 highest-intentaccounts

City of Derby RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Derby

City of Derby Contracts

Flock Group, Inc. at City of Derby

Axon Enterprise, Inc. at City of Derby

Motorola, Inc. at City of Derby

Early Buyer Signals

City Council Meeting Minutes

Planning Commission Meeting Minutes

Key Contacts

Frequently asked questions

Get full contract and spend data

Community Development Advisory Board Special Meeting

Know what buyers discuss before RFPs drop

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