Sole Source:Deprioritize; unless the buyer insists on a defensible justification, pivot immediately to coops.
Coops:Frequently procures through Sourcewell and OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Sullivan policy allows sole source, but there are no confirmed sole source awards in public records. No specific sole source dollar threshold is identified in available materials. Practical approach: deprioritize this path and pivot to cooperative purchasing to avoid uncertainty and potential delays from an unprecedented justification.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Sullivan actively uses cooperative purchasing (e.g., Sourcewell) and authorizes piggybacking under municipal code (Chapter 145, Section 145.030(C)8). This path is used to circumvent the $5,000 competitive bid and $2,500 Board-approval thresholds.
Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to gain access to the recommended path.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Sullivan Contracts
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Smith and Mitchell Golf Management LLC d/b/a Walters Golf Management at City of Sullivan
Effective: Dec 4, 2018Expires: Sep 30, 2026Expiration date locked.Unlock
This Management Agreement outlines the terms for Walters Golf Management to operate the Sullivan Golf Course on behalf of the City of Sullivan. The agreement has an initial term of 24 months, effective from December 4, 2018, with the City of Sullivan paying a management fee of $4,000.00 per month ($48,000.00 annually), in addition to reimbursing employee-related and other business expenses. The Manager is responsible for comprehensive golf course operations, maintenance, budgeting, marketing, and human resources.
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Board meetings and strategic plans from City of Sullivan
City Council Special Meeting
Date: Sep 8, 2026Type: Meeting mention
The meeting focused on a budget review and workshop for the upcoming fiscal years. Key discussions included capital expenditures for the golf course, such as equipment and clubhouse renovations, and potential funding strategies like interfund loans. Additionally, there was a review of the proposed budget for Fiscal Year 2027, covering revenue and expenditure trends, and a confirmation that current utility rates were sufficient to sustain operation costs without rate increases.
Sullivan City Council Council Meeting
Date: Sep 1, 2026Type: Meeting mention
The council meeting addressed several operational and administrative items. Key actions included the approval of a temporary street closure for a local memorial event and the passage of an ordinance establishing procedures for disclosing conflicts of interest for municipal officials. The Mayor made numerous reappointments and appointments to various boards and commissions, including Planning & Zoning, the Board of Adjustment, the Industrial Development Authority, the Tree Committee, the Airport Advisory Board, and the Enhanced Enterprise Zone Board. The meeting also featured a budget review workshop focusing on the Fiscal Year 2027 budget, where the council discussed potential irrigation system upgrades for the golf course, updated revenue and expenditure projections, and utility fund financial status.
Key Contacts
Public-sector contacts connected to City of Sullivan.
Who manages procurement and purchasing policies for the City of Sullivan?
Procurement authority for the City of Sullivan is exercised by the City Administrator under oversight of the City Council (the Mayor and six Board of Aldermen), with administrative support from the City Clerk. The City Council pages list municipal officials and the governing structure.
Where does the City of Sullivan post bids and RFPs?
The City of Sullivan posts bids, RFPs, and sealed-bid notices on its official website News/Bids pages and accepts sealed proposals at the City Clerk’s office at 210 West Washington St, Sullivan, MO 63080. Vendors should monitor the News/Bids pages for posting details.
Does the City of Sullivan use cooperative purchasing or piggyback contracts?
Yes. Chapter 145 of the City of Sullivan Code authorizes the City Administrator, with Board of Aldermen approval, to join cooperative purchasing agencies and use cooperative contracts, specifically citing the State of Missouri and the federal General Services Administration (GSA) as examples.
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City Council Special Council Meeting
Date: Aug 25, 2026Type: Meeting mention
The City Council held a special meeting focused on a comprehensive budget review and workshop for the 2027 fiscal year. The discussion covered the overview of the proposed budget, which includes funding for wage adjustments, public infrastructure projects, public safety equipment, and utility systems improvements. Specific funds reviewed included the General Fund, Motor Fuel Tax Fund, Federal Grants Fund, Parks Tax Fund, Special Reserve Fund, Electric Fund, Solid Waste Fund, Water & Sewer Fund, SMU Fund, and the Capital Improvement Fund. Detailed analysis was provided regarding revenue sources, planned expenditures for capital projects, and the financial stability of each fund.
Extracted from official board minutes, strategic plans, and video transcripts.
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What procurement vendor requirements does the City of Sullivan publish?
Chapter 145 requires a 5% bid bond on formal bids; public-works contracts of $100,000 or more need payment and performance bonds equal to the contract amount, while contracts under $100,000 use cash bonds with 20% retainage and lien waivers. The chapter also sets domestic-manufacture and local preference rules.
Where can vendors find procurement policies and standard contract terms for the City of Sullivan?
Vendors can find the City of Sullivan's procurement policies and standard contract terms in Chapter 145: Purchasing Procedures of the City Code of Ordinances on the eCode360 portal (https://ecode360.com/28370933), which covers bid thresholds, sealed-bid procedures, sole-source procurement, bonding, preferences, and approval authorities.
What supplier diversity or local vendor preference programs does the City of Sullivan use?
Chapter 145 establishes a 5% local business preference (capped at $1,000), a Missouri-manufactured preference for materials and supplies, and a U.S. domestic (Buy American) requirement for contracts of $25,000 or more.