What procurement vendor requirements does the City of Sullivan publish?

Chapter 145 requires a 5% bid bond on formal bids; public-works contracts of $100,000 or more need payment and performance bonds equal to the contract amount, while contracts under $100,000 use cash bonds with 20% retainage and lien waivers. The chapter also sets domestic-manufacture and local preference rules.

Where can vendors find procurement policies and standard contract terms for the City of Sullivan?

Vendors can find the City of Sullivan's procurement policies and standard contract terms in Chapter 145: Purchasing Procedures of the City Code of Ordinances on the eCode360 portal (https://ecode360.com/28370933), which covers bid thresholds, sealed-bid procedures, sole-source procurement, bonding, preferences, and approval authorities.

What supplier diversity or local vendor preference programs does the City of Sullivan use?

Chapter 145 establishes a 5% local business preference (capped at $1,000), a Missouri-manufactured preference for materials and supplies, and a U.S. domestic (Buy American) requirement for contracts of $25,000 or more.

City of Sullivan

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Buyer type:: City
Location:: Sullivan, MO
Country:: US

City of Sullivan RFPs

Active opportunities open for bidding

RFQ #24007 On-Call Surveying Services
Posted
-
Closes
Dec 1, 2026
The City of Sullivan, MO is interested in obtaining Statements of Qualifications from firms capable of providing on-call Surveying Services for the City of Sullivan. These services will include but not be limited to re-establishment of disturbed property corners due to construction activities, easement writing, topographic surveys of existing detention basins for volumetric calculations, and any other professional surveying needs of the City. This shall be for a 4-year term. The RFQ may be obtained from the City's website or by contacting the engineering department at 573-468-8965. Statements of Qualification shall be submitted to the City of Sullivan, at the office of the City Clerk no later than December 1, 2026 at 10:00 A.M. (CST). If you have any questions related to this request, please contact: Robert Schaffer, PE City Engineer City of Sullivan 210 W Washington Sullivan, MO 63080 T. (573) 468-8975 rschaffer@sullivan.mo.us
PTO Driven Turf Topdresser RFP
Posted
Oct 27, 2026
Closes
Nov 10, 2026
Purchase of one new PTO driven turf topdresser for the Parks and Recreation Department. The reference product is a Millcreek Turf Tiger 3200 TT Cub PTO, or approved equal.

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
168889
Employee FTE
Full-time equivalent employees.
60
Population
Population size to gauge opportunity scale.
6,942
Procurement Difficulty Score
How easy their procurement process is to navigate. Lower is better.
48 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Sullivan

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These purchasing programs appear in City of Sullivan's records. Starbridge can help check which contracts cover your product.

Sourcewell

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Procurement Difficulty Score
Lower scores indicate easier procurement. Created by Starbridge.
48 / 100
EasyLower is betterHard
Quick Decision Flow
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- Sole Source: Deprioritize; unless the buyer insists on a defensible justification, pivot immediately to coops.
- Coops: Frequently procures through Sourcewell and OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- City of Sullivan policy allows sole source, but there are no confirmed sole source awards in public records. No specific sole source dollar threshold is identified in available materials. Practical approach: deprioritize this path and pivot to cooperative purchasing to avoid uncertainty and potential delays from an unprecedented justification.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- City of Sullivan actively uses cooperative purchasing (e.g., Sourcewell) and authorizes piggybacking under municipal code (Chapter 145, Section 145.030(C)8). This path is used to circumvent the $5,000 competitive bid and $2,500 Board-approval thresholds.
- Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to gain access to the recommended path.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Sullivan Contracts

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Smith and Mitchell Golf Management LLC d/b/a Walters Golf Management at City of Sullivan
Effective: Dec 4, 2018Expires: Expiration date locked.
This Management Agreement outlines the terms for Walters Golf Management to operate the Sullivan Golf Course on behalf of the City of Sullivan. The agreement has an initial term of 24 months, effective from December 4, 2018, with the City of Sullivan paying a management fee of $4,000.00 per month ($48,000.00 annually), in addition to reimbursing employee-related and other business expenses. The Manager is responsible for comprehensive golf course operations, maintenance, budgeting, marketing, and human resources.

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Early Buyer Signals

Board meetings and strategic plans from City of Sullivan

City of Sullivan Council Council Meeting
Date: Nov 3, 2026Type: Meeting mention
The Council meeting included the approval of requests for the annual Thanksgiving Turkey Trot and updates to the Chamber of Commerce Christmas Festival and Parade. The Industrial Development Authority provided an annual report on officer elections and corporate filings. The Council approved proposals for maintenance to the outdoor warning system and an exterior painting project at the fairgrounds. A leaf vacuum program for city residents was announced. The Council passed ordinances amending the municipal code regarding the election of the Municipal Judge and updating municipal court fees. Updates were provided on the North and South Road sidewalk project and the Streets and Parks building project. The Council also opened filing for the upcoming municipal election and approved the hiring of a new full-time Animal Control/Code Enforcement Officer.
Council Council Meeting
Date: Oct 20, 2026Type: Meeting mention
The council discussed and approved liquor license applications for two local businesses. Updates were provided by the Planning & Zoning Committee regarding a daycare conditional use permit and by the Airport Board concerning various infrastructure projects. The council authorized the purchase of a new utility vehicle for the Water & Sewer department and a new copier for the Engineering Department, while also approving payment for an airport lighting rehabilitation inspection. The City Attorney addressed the legality of banning visible marijuana use on private property. Additionally, the council approved an ordinance regarding a Memorandum of Understanding for a temporary trailer sales office and reviewed status updates on road, sidewalk, and park construction projects.

Key Contacts

Public-sector contacts connected to City of Sullivan.

Patrick JohnsonChief of Police

*******@************

+1 (***) ***-****

J.T. HardyCity Administrator

*******@************

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Frequently asked questions

Who manages procurement and purchasing policies for the City of Sullivan?

Procurement authority for the City of Sullivan is exercised by the City Administrator under oversight of the City Council (the Mayor and six Board of Aldermen), with administrative support from the City Clerk. The City Council pages list municipal officials and the governing structure.

Where does the City of Sullivan post bids and RFPs?

The City of Sullivan posts bids, RFPs, and sealed-bid notices on its official website News/Bids pages and accepts sealed proposals at the City Clerk’s office at 210 West Washington St, Sullivan, MO 63080. Vendors should monitor the News/Bids pages for posting details.

Does the City of Sullivan use cooperative purchasing or piggyback contracts?

Yes. Chapter 145 of the City of Sullivan Code authorizes the City Administrator, with Board of Aldermen approval, to join cooperative purchasing agencies and use cooperative contracts, specifically citing the State of Missouri and the federal General Services Administration (GSA) as examples.

City of Sullivan

City of Sullivan RFPs

RFQ #24007 On-Call Surveying Services

PTO Driven Turf Topdresser RFP

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City of Sullivan Contracts

Smith and Mitchell Golf Management LLC d/b/a Walters Golf Management at City of Sullivan

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Early Buyer Signals

City of Sullivan Council Council Meeting

Council Council Meeting

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City of Sullivan RFPs

RFQ #24007 On-Call Surveying Services

PTO Driven Turf Topdresser RFP

Buyer Attributes

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How to Sell to City of Sullivan

Find a faster way to sell to City of Sullivan

City of Sullivan Contracts

Smith and Mitchell Golf Management LLC d/b/a Walters Golf Management at City of Sullivan

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Early Buyer Signals

City of Sullivan Council Council Meeting

Council Council Meeting

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Council Council Meeting

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City of Sullivan

City of Sullivan RFPs

Buyer Attributes

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How to Sell to City of Sullivan

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City of Sullivan Contracts

Smith and Mitchell Golf Management LLC d/b/a Walters Golf Management at City of Sullivan

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Early Buyer Signals

City of Sullivan Council Council Meeting

Council Council Meeting

Key Contacts

Frequently asked questions

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City of Sullivan RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Sullivan

Find a faster way to sell to City of Sullivan

City of Sullivan Contracts

Smith and Mitchell Golf Management LLC d/b/a Walters Golf Management at City of Sullivan

Get full contract and spend data

Early Buyer Signals

City of Sullivan Council Council Meeting

Council Council Meeting

Key Contacts

Frequently asked questions

Council Council Meeting

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