W-2 and 1099 Printing and Mailing Distribution Support RFP

Description: The contractor shall only print and mail paper copies of the Judiciary W-2 and 1099-R, 1099-INT, 1099-MISC, 1099-NEC, and 1099- C Forms for calendar years 2026-2031. The forms will be printed on paper from PDF data files provided by HRO and FMO and mailed to the correct recipient as directed by the Judiciary. All supplies and equipment for printing and mailing the tax forms other than the AO’s USPS bulk mailing permit shall be provided by the contractor. The contractor shall mail W-2s and 1099 forms to address in the Continental United States (CONUS), Outside of Continental United States (OCONUS), as well as to U.S. territories and international addresses as provided by the judiciary. The contractor shall provide the judiciary with electronic copies of all W-2s and 1099s printed and mailed to the recipients. The contractor must have the capability to securely receive and store electronic files from the AO using AO approved encryption methods such as Secure File Transfer Protocol (SFTP) for files in-transit and hard disk encryption for files at-rest. The contractor shall make available their secure file system for remote AO security testing and inspection by the AO DCIO Information Assurance Branch immediately after award, and prior to any work performed under this contract. In the event the contractor’s system is deemed incapable of performance, and the contractor is unable to fully comply with the requirements to securely receive and store electronic files from the AO, the results shall be relayed to the AO Department of Administrative Services (DAS) Acquisition Management Office (AMO) for potential contract action, to include immediate termination. See attached file.