CountyNC
Posted
Nov 5, 2026
Dec 16, 2026
Request for Proposals - Veteran's Memorial Park Phase 1 Public WiFi and Security
Proposals, subject to the conditions and specifications herein, are invited for furnishing the services described in this Request for Proposals. Proposals will be received by the Macon County Finance Department until 3:00 p.m. local time on Wednesday, December 16, 2026. Proposals received after this deadline will not be considered. Introduction and Background 1. Macon County (the "County") is requesting proposals from qualified Vendors to furnish, install, configure, and test a public and secure WiFi network and a video surveillance system for the new 20-court pickleball complex (the "Court Complex") being built as Phase 1 of the renovation and expansion of Veteran's Memorial Park (the "Park"). The system will provide high-speed secure WiFi to support ecommerce activities for vendors, live streaming of tournaments, and other associated events; public WiFi for visitors; and video surveillance to improve public safety, all supported by remote management and monitoring. 2. The proposed court lighting plan is included in Appendix A. A proposed network plan for the Court Complex is included in Appendix B. 3. Veteran's Memorial Park is a Macon County recreational park adjacent to the Macon County Fairgrounds along Cartoogechaye Creek. The Park contains a public swimming pool, several softball fields, tennis courts, a small playground area, and various pavilions and outbuildings. 4. The Park has no public WiFi or video surveillance, and cellular coverage in the area is poor. These factors have contributed to limited use of the Park by the public and make it difficult for the County and other organizations to host public events. 5. Macon County, in conjunction with McGill Associates, has developed plans to renovate and expand the Park in four phases: Phase 1, a 20-court pickleball complex; Phase 2, an accessible playground, pavilion, amphitheater, and covered basketball complex; Phase 3, renovation of the existing swimming pool facility; and Phase 4, a 6-court tennis complex. The Phase 4 tennis complex has been completed. 6. Funding for Phase 1 has been secured, and construction of the Court Complex is under way. Because of the size of the Park, Phase 1 will have its own network. This RFP covers that Phase 1 network only; Phases 2, 3, and 4 will be served by a separate network and are not part of this RFP. 7. The following appendices and attachments are part of this RFP: Appendix A Proposed Court Lighting Plan; Appendix B Proposed Phase 1 Network Plan; Attachment 1 Non-Collusion Affidavit; Attachment 2 Request for Proposal Form. Goals and Objectives Primary Goal: Provide public and secure WiFi and video surveillance throughout the Court Complex so that the renovated Park can be more fully utilized and secure. Secondary Goals: Provide high-speed secure WiFi throughout the Court Complex to support ecommerce activities for vendors, live streaming of tournaments, and other associated events; provide public WiFi throughout the Court Complex to improve data access for cell phones and social media; provide video surveillance of the courts and the parking area to improve public safety and to allow support of a "Court Cam" web feature; provide a WiFi and video network that supports remote management and monitoring. Scope and Requirements (summary) - The network will be supported by a shared small-business fiber WAN connection of up to 1 Gbps, procured separately by the County. - Primary gateway equipment shall be located in the restroom facility within the Court Complex, housed in a mounted and lockable rack enclosure, have UPS power backup, and have all cable runs terminated via patch panel. - Remote data connections shall use fiber optic cable with 10 Gbps capacity and be enclosed in conduit or duct. - Remote switch/PoE nodes shall be enclosed in lockable, weather-tight enclosures where applicable. All exterior cameras and access points must be outdoor rated. - The network, wireless, gateway, switching, network management, camera management, video recording, and surveillance components shall utilize the Ubiquiti UniFi platform products. The UniFi Network application will be used to manage the WAN, LAN, and WiFi, and the UniFi Protect application to manage the cameras and video recording (NVR). Proposed alternate platforms will not be accepted. Enclosures, cable, conduit, terminations, SFP modules, and power equipment are not required to be Ubiquiti products. - Vendor shall furnish and install the network equipment, cable, conduit, enclosures, and terminations required to meet the requirements. - Vendor shall identify any new electrical circuits required; County is responsible for providing any new circuits identified. - Vendor shall configure and test the completed WiFi and video surveillance systems, including remote management and monitoring; initial configuration will be agreed upon with Macon County IT. - Vendor must hold all North Carolina licenses and registrations required by N.C. Gen. Stat. Chapter 74D (Security Systems Licensing Act), and by N.C. Gen. Stat. § 87-43.3 and 21 NCAC 18B (including Security Systems Business License, Licensed Qualifying Agent, Registration of Installing Technicians, Low Voltage Electrical License). - Installation shall be scheduled around the construction contractor's completion milestones; as of the RFP release date the selected Vendor will have site access to begin work after January 1, 2027. - Vendor shall coordinate with the lighting contractor on mounting specifications and attachment/connection of light pole mounted electronics (PoE powered). - Availability of the fiber WAN connection at the restroom facility is being coordinated in parallel; Vendor is not responsible for securing it. - Warranty: minimum one (1) year warranty commencing upon final acceptance covering workmanship, configuration, defects, repair/replacement, troubleshooting; Vendor shall respond to warranty requests within two business days and provide manufacturer warranties assigned to the County. Proposal Submission Requirements (summary) - Issue date: November 5, 2026. Site walk-through: November 18, 2026 at 11:30 a.m. Written questions due December 2, 2026. Proposals due 3:00 p.m. local time on December 16, 2026. - A mandatory pre-proposal site walk-through will be held; attendance is required and proposals will be considered only from Vendors that attend and sign the attendance sheet. - Proposals must be submitted in a sealed envelope and received at the Macon County Finance Department by the stated deadline. All proposals must be submitted on the form provided or a copy, filled in ink or typewritten (typewritten preferred). Paper and digital versions must be included; digital copy on a USB flash drive is required and the signed paper proposal governs if differences exist. Telegraphic or email submittals will not be considered. - Proposals shall be firm for no less than sixty (60) days from the proposal due date. - Proposals will be reviewed and ranked using criteria including ability and capacity to complete the project, project timeline, qualifications, customer service, sustainability/scalability, and cost. Additional terms: The RFP includes standard general terms and conditions regarding issuing department (Macon County Finance Department), governing law (State of North Carolina), confidentiality and public records, indemnification, assignment, ethics in public contracting (non-collusion affidavit required), solicitation of minority and women-owned businesses, E-Verify compliance, Iran Divestment Act certification, and drug-free workplace requirements.
