TOWNSHIP OF PENNSAUKEN REQUEST FOR PROPOSALS PROFESSIONAL SERVICES

Description: The Township of Pennsauken is seeking sealed proposals for all Professional Services. All proposals are to be returned to Pamela Scott-Forman, RMC Township Clerk Township of Pennsauken, Pennsauken Municipal Bldg. 2400 Merchantville Avenue, Pennsauken, NJ 08110. Proposals sent by mail shall be addressed as indicated above and shall be clearly marked on the envelope. All proposals are due on or before Friday, November 10, 2026 at 12:00 noon at which time they will be publicly opened and read aloud by the Municipal Clerk. The Township Committee will be the sole discretionary body for consideration or rejection of the proposals. This contract shall be awarded based on price and other factors including but not limited to experience, education and special accreditations. This service is exempt from formal bidding in accordance with N.J.S.A. 40A:11-5a. All appointments to provide professional services shall be in the name of an individual authorized or licensed to practice said profession or service. The name of a company or firm may follow the name of the individual. Applicants wishing to submit multiple proposals for various appointments may do so by completing the attached Multiple Submission Form. Submissions Applicant shall provide two complete proposal packages. Each submission to be considered shall comply with the criteria set forth herein: 1. Should the applicant be a professional requiring licensure in the State of New Jersey, said applicant shall be licensed for a period of not less than ten years. A copy of the license shall be included with your proposal. 2. The applicant must submit a current "Certificate of Good Standing" or other similar document evidencing that the professional's license is not presently suspended or revoked. 3. The applicant shall submit a resume', which shall set forth information, including, but not limited to, the following (as applicable to an individual professional and business entity): a. Full name of applicant and business address, b. A listing of all post high school education of the applicant, c. Dates of licensure in the State of New Jersey and any other state, d. A listing of any professional affiliations or memberships in any professional, societies or organizations, with an indication as to any offices held therein, e. The number of licensed professionals employed by/affiliated with the business entity which employs the applicant, f. A listing of all special accreditations held by the individual licensed professional or business entity which employs the applicant, g. A listing of all previous public entities served by the business entity and licensed professional indicating the dates, services, and position held. 4. The applicant shall provide a fee schedule including hourly rates. Proposals with rates higher than $200.00 per hour may not be considered. All other rates or fees requested to be considered in this contract shall be submitted with the proposal. The Township shall be under no obligation to provide rent, equipment, utilities, telephone, stationery, supplies, clerical staff nor other items generally assumed to be included in the overhead costs of a law office. The Township shall not reimburse tolls and mileage charges, and these reimbursements shall be included in the proposed hourly rates. 5. The applicant MUST label the exterior of the package with "RFP And the professional service you are seeking" 6. If the applicants will be using a representative or designee those individuals should be named in the proposal. Ownership Disclosure If bidder is a corporation or partnership, there must accompany its bid, a statement setting forth the names and addresses of all stockholders in the corporation or partnership who own ten (10%) percent, or more of its stock, of any class, or of all individual partners in the partnership who own a ten (10%) percent or greater interest therein. If one or more stockholders or partnership, the stockholders holding ten (10%) percent or more of that corporation's stock, or the individual partner owning ten (10%) percent, or greater interest in that partnership, must be set forth as aforesaid. Term of Contract The term of this contract shall be one year from the date of appointment or until a successor is appointed. Continuation of the terms of this contract beyond the fiscal year is contingent upon availability of funds in the following year's budget. This contract is being issued pursuant to a fair and open process in accordance with N.J.S.A 19:44A-20.5 et seq. Form of Contract A SAMPLE form of contract has been provided for your review. Any applicant taking exception to this form of contract must submit said exceptions with their proposal. The Township may or may not agree to such exceptions as may be in the best interest of the Township. The successful applicant shall be required to execute and return to the Township an executed contract and all required evidence and documents required by this RFP within twenty-one (21) days of receipt of the contract provided by the Township. The Professional shall be determined to be in default for failure to provide the required signed contract, evidence and documents in the time frame specified and the contract may be awarded to another professional. When mutually agreed upon, this limit may be extended. Contract Required Documentation: □ Rate schedule in accordance with proposal and award; □ Proof of insurance and a hold harmless agreement as per instructions; □ Proof that you are authorized or licensed to practice the particular profession to which you were appointed; and Current Certificate of Good Standing when applicable; □ ONE of the following three documents prior to execution of your contract: 1. Letter of Federal Affirmative Action Plan Approval 2. Certificate of Employee Information Report 3. Employee Information Report Form AA302 Insurance Applicable insurance certificates must be furnished by the successful professional naming the Township as an additional insured and/or certificate holder, prior to commencement of work. P.L. 1975 c.127 (N.J.A.C.17:27) Mandatory Affirmative Action Language During the performance of this contract, the contractor agrees to comply with all the requirements of N.J.S.A. 10:5-31 et seq and N.J.A.C. 17:27 in accordance with attached Exhibit A. Each contractor shall submit to the Township after notification of award but prior to execution of contract, one of the following documents: 4. A photocopy of a valid letter that the contractor is operating under a Federally approved or sanctioned affirmative action program; or 5. A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4.3; or 6. A photocopy of an Employee Report (Form AA302) completed by the contractor in accordance with N.J.A.C. 17:27-4.3 (goods service professional contracts) New Jersey Business Registration Requirements In accordance with P.L. 2004 c.57. bidder should provide with their proposal a Business Registration Certificate issued by the State of New Jersey. A Business Registration Certificate must be provided prior to award. N.J.S.A. 52:32-44 imposes the following requirements on contractors and all subcontractors that knowingly provide goods or perform services for a contractor fulfilling this contract: 7. The contractor shall provide written notice to its subcontractors and suppliers to submit proof of business registration to the contractor; 8. Prior to receipt of final payment from a contracting agency, a contractor must submit to the contracting agency an accurate list of all subcontractors and suppliers or attest that none was used; and 9. During the term of this contract, the contractor and its affiliates shall collect and remit, and shall notify all subcontractors and their affiliates that they must collect and remit, to the Director, New Jersey Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A 54:32B-1 et seq.) on all sales of tangible personal property delivered into this State. A contractor, subcontractor or supplier who fails to provide proof of business registration or provides false business registration information shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000 for each business registration not properly provided or maintained under a contract with a contracting agency pursuant to N.J.S.A 54:49-4.1. Information on the law and its requirements are available by calling 609-292-9292. Proposal Evaluation Proposals will be evaluated by the Township based upon the following criteria; • Experience and Reputation in the field. • Education and/or special accreditations in the field. • Availability of sufficient personnel and other resources to provide the service. • Compensation proposal • Other factors which may be in the best interest of the Township. Disclosure of Contributions Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27 if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532. STATEMENT OF OWNERSHIP (OWNERSHIP DISCLOSURE CERTIFICATION) N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43) This Statement Shall Be Included with All Bid and Proposal Submissions The Attorney General has advised that the provisions of N.J.S.A. 52:25-24.2, which refer to corporations and partnerships apply to limited partnerships, limited liability partnerships, and Subchapter S corporations. This Ownership Disclosure Certification form shall be completed, signed and notarized. Multiple Submission Form If the professional is submitting proposals for more than one position, please complete this form. Please place a check next to each position you are submitting a proposal for. Please provide the name of the individual for each position. Your submission should include the required information for each individual. By signing this form, you are affirming you have read each of the Requests For Proposals and agree to the terms of each RFP as fully as if each proposal was submitted individually. HOLD HARMLESS CLAUSE TOWNSHIP OF PENNSAUKEN (Vendor's Company Name) will protect, indemnify, and hold harmless the Township of Pennsauken from and against any and all losses, claims, penalties, damages, settlements, cost, charges, professional fees, or other expenses or liabilities arising out of or resulting from the performance of the work or the completed operations, including any such claims for damage, loss, or expenses resulting in bodily injury, sickness, disease, or death, or to injury to or destruction of the tangible property, including the loss of the use resulting therefrom, and which is caused in whole or in part by any negligent or willful act or omission by (Vendor's Company Name) Form of Contract (Title of Profession) This Agreement entered into this ____ day of ________________ 20__, by and between the Township of Pennsauken (hereinafter referred to as the "Township") and (Name of Professional) (hereinafter referred to as "Professional Designee") of the firm (Enter name of firm). Whereas, the Township is in need of a ____________________________and is authorized pursuant to NJSA 40A:11-5 to enter into said contract without formal bidding, and Whereas, this contract has been advertised and awarded pursuant to a fair and open process in accordance with N.J.S.A 19:44A-20.4 et seq. Now, therefore, in consideration of the mutual promises, conditions and obligations contained herein as follows: 1. The term of this agreement is for one year from the date of appointing resolution or until a successor is appointed. 2. The Professional representative or designee agrees to serve as Professional position for the Township of Pennsauken for the term of this agreement. 3. The decision of the Professional appointment shall be the final decision on behalf of the Township. 4. The Township agrees to pay the Professional for services rendered one hundred twenty-five dollars ($125.00) per hour. 5. During the performance of this contract, the Professional agrees to comply with all the requirements of N.J.S.A. 10:5-31 et seq and N.J.A.C. 17:27 in accordance with attached Exhibit A. 6. Professional designee agrees to maintain professional liability insurance in the amount of $1,000,000 and name the Township additionally insured and/or certificate holder. Professional shall also maintain general liability and workers compensation insurance. Proof of coverage shall be attached to this agreement. 7. The Professional designee agrees to defend, indemnify and save harmless the Township of Pennsauken, its officers, agents and servants and each and every one of them against and from all suits and cost of every name and description, and from all damages to which said Township of Pennsauken or any of its officers, agents or servants may be put by reason of injury to the person or property of others resulting from carelessness in the performance of said work, or through the negligence of the Contractor, or through any improper or defective machinery, implements or appliances used by said Contractor in the aforesaid work or through any act or omission on the part of said Contractor, his agent or agents. This provision applies regardless of whether insurance coverage is provided. 8. It is hereby agreed that (Name of Attorney), representative or designee will not undertake the performance and/or provide services which exceed designated purchase orders for those services without the express written authorization of the Township. 9. This Contract is governed by the laws of the State of New Jersey. 10. During the term of this contract the professional agrees to comply with Chapter 52, Article VI of the Code of the Township of Pennsauken entitled "Political Contributions by Professional Business Entities; Transfer of Contributions". PROFESSIONAL SERVICES CONTRACTS TO BE AWARDED BY ESTABLISHED QUALIFICATION CRITERIA The Township of Pennsauken (hereinafter the "Township") solicits statements of qualification from applicants for appointment to the following listed professional positions. Responses should address the general criteria and mandatory minimum criteria for the position sought. All responses will be treated as confidential and reviewed only by the governing body, unless otherwise required by law. Responses must be received in the Office of the Township Clerk, 2400 Merchantville Avenue, Pennsauken, N.J. 08110, no later than 12:00 PM, Tuesday, November 10, 2026. All responses shall be opened and announced publicly, immediately thereafter by the Township Administrator or his representative. Responses will be reviewed by the governing body. All appointments will be announced at a public meeting. Unless otherwise noted appointments shall be for calendar year of 2027 or until a successor is duly appointed and are subject to the execution of an appropriate contract. Late submissions will not be accepted and will be returned unopened. No oral, written or other form of amendment will be accepted by the Township after this time, unless requested by the Township. The Township reserves the right to reject any or all submissions, to waive any requirements of the RFP and to modify or amend, with the consent of the respondent, submissions. All submissions become the property of the Township. Submissions which, in the sole judgment of the Authority, fail to meet the requirements of the RFP or which are in any way conditional, incomplete, obscure, contain additions or deletions from requested information, may be rejected, or if it contains errors. SELECTION PROCESS Non-responsive and late responses will be rejected without evaluation. For vendors that satisfy "Minimum Requirements" and "Mandatory Contents of Proposal" evaluations will be made by the Township on the basis of that which is the most advantageous, price and other factors considered. The evaluation will consider the criteria of experience and reputation in the field, professional expertise, including accreditation, licensing and/or membership in appropriate professional associations, knowledge of the Township and the subject matter to be addressed under the contract, past performance on other work for the Township, availability to accommodate any required meetings of the Township, availability of personnel and other resources to do the work on the schedule set forth by the Township, designated professional and support staff and location of offices, strength of assurances of performance provided, if required, financial stability and strength of the submitting firm, on-going criminal investigations or litigation, references in general, insurance provided, fee and compensation proposal, and other factors as demonstrated to be in the best interest of the Township. In addition Responses will be evaluated using the following criteria: (i) qualifications of the Respondent and proposed subcontractor(s) based upon (a) experience in providing the desired services and (b) personnel qualifications and experience of the respondent and its staff; (ii) references; (iii) proposed costs and other charges (if any); and (iv) familiarity with the Township and its requirements. Selection of the award shall be based solely on the Township's evaluation of the submissions and the criteria. The Township holds and may at its sole discretion, exercise the following rights and options with respect to this Request for proposals: 1. To interview the most qualified respondents. 2. To negotiate the terms and conditions of the contract to obtain the most advantageous situation for the Township. 3. To reject any or all submissions and to waive information required in the RFP is explicitly reserved by the Township 4. To issue additional solicitations for proposals and/or amendments to the RFP. 5. To modify dates. 6. To enter into agreements for only portions (or to not enter into an agreement for any) of the services contemplated by the proposal submitted. 7. All proposals prepared in response to this RFP are at the sole expense of the Proposer, and with the express understanding that there will be no claim, whatsoever, for reimbursement from the Township for the expense of preparation. 8. Proposals submitted in response to this RFP may contain technical, financial, or other data whose public disclosure could cause substantial injury to a Proposer's competitive position or constitute a trade secret. To protect these data from disclosure, the Proposer should specifically identify the pages of the proposal that contain such information, by properly marking the applicable pages and inserting the following notice in the front of its proposal. The Township Will not honor any attempt by a Proposer either to designate its entire proposal as proprietary and/or to claim copyright protection for its entire proposal. All detailed information and "packet" are available on the Township's webpage beginning Friday, October 9, 2026. DISCLAIMER "The contents and information provided in this Request for Proposals (RFP) is meant to provide general information to interested parties. The successful Proposers shall be required to execute an Agreement with the Township that will govern the rights, duties and obligations between the Township and the successful Proposer. ACCORDINGLY, THE TERMS SET FORTH WITHIN THIS REQUEST FOR PROPOSALS SHALL NOT CONSTITUTE ANY CONTRACT BETWEEN THE TOWNSHIP AND THE SUCCESSFUL PROPOSER. MOREOVER, THE TOWNSHIP ACCEPTS NO RESPONSIBILITY FOR ANY OMISSIONS OR DELETIONS RELATING TO THIS REQUEST FOR PROPOSALS. However, the successful proposal will become part of the Agreement." Any questions regarding this solicitation or process should be submitted in writing to Township of Pennsauken Township Administrator, 2400 Merchantville Avenue, Pennsauken, N.J. 08110. LIST OF POSITIONS MUNICIPAL ATTORNEY MUNICIPAL LABOR COUNSEL MUNICIPAL BOND COUNSEL COUNSEL - WORKERS COMPENSATION ADMINISTRATIVE HEARING OFFICER CONFLICTS / SPECIAL COUNSEL MUNICIPAL COURT CHIEF PROSECUTOR AND MUNICIPAL PROSECUTOR MUNICIPAL PUBLIC DEFENDER (2) MUNICIPAL AUDITOR FINANCIAL ADVISOR CONSULTING ENGINEERS CONSULTING ENVIRONMENTAL ENGINEERS INSURANCE BROKER OF RECORD BROKER OF RECORD FOR EMPLOYEE BENEFIT PROGRAM REAL ESTATE BROKER TITLE COMPANY TOWNSHIP APPRAISER TOWNSHIP PHYSICIAN DIRECTOR OF PUBLIC RELATIONS COMPUTER AND COMPUTER NETWORK CONSULTANT COMPUTER & COMPUTER NETWORK CONSULTANT / PPD ANIMAL CONTROL SERVICES TOWNSHIP PLANNER ATTORNEY - ZONING BOARD OF ADJUSTMENTS ENGINEER - ZONING BOARD OF ADJUSTMENTS ATTORNEY - PLANNING BOARD ENGINEER - PLANNING BOARD (Full detailed general criteria and mandatory minimum requirements for each listed position are provided in the RFP document, including specific licensure, years of experience, staffing and office location requirements, insurance and affirmative action/compliance documentation requirements.)