Term Contract for Road Base and Construction Materials BID 26-019

Description: Waller County, Texas Invitation for Bid Term Contract for Road Base and Construction Materials BID 26-019 SUBMIT BIDS TO: Waller County County Judge's Office Waller County Courthouse 836 Austin Street, Suite 4300 Hempstead, TX 77445 SUBMIT NO LATER THAN: Thursday, November 19, 2026 1:00 PM (CST) ENVELOPE TO BE LABELED: Bid 26-019 Road Base and Construction Materials ALL BIDS MUST BE RECEIVED AND TIME/DATE STAMPED BY THE JUDGE'S OFFICE OF WALLER COUNTY ON OR BEFORE THE SPECIFIED TIME/DATE STATED ABOVE. BIDS RECEIVED AS REQUIRED WILL BE OPENED AND PUBLICLY READ AFTER DUE DATE. BIDS RECEIVED AFTER THE SPECIFIED TIME WILL BE RETURNED UNOPENED. Results will not be given by phone. Results will be provided to bidder in writing after Commissioners Court award. Requests for information must be in writing and directed to McKenzie Kelley, Senior Buyer, M.Kelley@wallercounty.us Vendor Responsibilities: • Download and complete any addendums posted on the Waller County website. • Submit response in accordance with requirements stated in the document. • DO NOT submit responses via email, as they will not be accepted. SECTION 3. SCOPE 3.1 It is the intent of Waller County to contract with all vendors meeting or exceeding specifications to provide and/or haul road base and construction materials, as defined in the Contract General Terms and Conditions. SECTION 4. TERM OF CONTRACT 4.1 The term of this contract is January 1, 2027 through December 31, 2027 renewable annually for four (4) years (through December 31, 2031) under the same terms and conditions if mutually agreeable by both parties. Either party for any reason may terminate this contract by giving thirty (30) days written notice of the intent to terminate. SECTION 5. PRICING 5.1 Excel Bid Pricing Form: Bidders are required to obtain and complete the Excel Bid Pricing Form on the Waller County website and return to County Judge's Office, as stated in Section 1.4 and 1.5. SECTION 7. REQUIRED FORMS 7.1 All Bidders are required to complete and return with their Bids the following forms: a. Electronic Excel file of Pricing Form on flash drive and printed hard copy b. Bidder's Business Information Sheet c. Contract Special Terms & Conditions d. Contract Sheet e. W-9 Form f. Texas Ethics Commission Form 1295 (Certificate of Interested Parties) — governmental entity name and identification number instructions included in the bid document. ADDITIONAL INFORMATION The Contract General Terms and Conditions are included with the IFB and address prevailing wage requirements (Davis-Bacon wage determination references), delivery and stockpile locations, insurance, indemnification, payment terms, and other contractual obligations and specifications.