RFP - Maintenance Building Flooring

Description: Maintenance Building Flooring Proposals due no later than: 12:00 PM on November 19, 2026 Purpose and Project Overview The Effingham County School District (ECSD or District) is soliciting sealed proposals from qualified, licensed, and experienced commercial flooring contractors to furnish and install turnkey flooring installation services at the District's Maintenance Facility located at 593 Hodgeville Road, Guyton, Georgia. The awarded contractor shall provide all labor, supervision, materials, equipment, tools, transportation, subfloor preparation, moisture mitigation, installation, and incidentals necessary for a complete and operational commercial flooring system in accordance with this RFP, the project plans, and the technical specifications included herein. PROCUREMENT SCHEDULE AND SUBMISSION Sealed proposals must be received no later than Tuesday, November 19, 2026, at 12:00 PM Eastern Time. Proposals shall be physically delivered to: Effingham County School District Attn: Nick Smith - Maintenance Building Flooring RFP 405 North Ash Street Springfield, GA 31329 The outside of the sealed package shall be clearly marked "RFP - Maintenance Building Flooring" and include the contractor's legal business name and applicable Georgia licensing information. Late proposals and proposals submitted by facsimile, email, telephone, or other electronic means will not be accepted. Proposers are responsible for ensuring timely delivery. Questions concerning this RFP shall be submitted in writing to Nick Smith at nsmith@effingham.k12.ga.us. Questions should be received no later than five (5) business days before the proposal due date. Responses that affect the RFP will be issued by written addendum to known plan holders/proposers. Verbal statements are not binding. Proposals shall remain valid for at least ninety (90) calendar days after the submission deadline unless otherwise stated in the proposal and accepted by the District. Procurement Schedule Procurement Event: RFP Issuance — Target Schedule: November 6, 2026 Proposal Submission Deadline — November 19th, 2026, at 12:00 p.m. EST Proposal Evaluation Period — November 19 - December 2, 2026 Contract Award Announcement — December 2026 Board Meeting Substantial Completion — To be coordinated with the Maintenance Department PROJECT DOCUMENTS AND SITE REVIEW Flooring Plans and Specifications: Effingham County B.O.E. Maintenance Facility Each proposer shall review all provided documents, visit the site, verify existing substrate conditions, access, grades, and layout alignment, and independently verify all dimensions and quantities before submitting a price. The drawings and plans are schematic at the printed scale; field measurements and actual building conditions shall govern. The District does not guarantee bidder takeoff quantities. The contractor is responsible for protecting existing building elements, utilities, pavement, curbs, landscaping, drainage features, structures, and other site improvements. Any damage caused during material delivery or installation shall be repaired immediately at the contractor's sole expense. Documents for RFP: - Request for Proposal: Maintenance Building Flooring (PDF) Questions/Administrative Contact: Nick Smith, Maintenance Department 405 North Ash Street, Springfield, GA 31329 Phone: (912) 754-2515 | Email: nsmith@effingham.k12.ga.us Effingham County School District — Request for Proposal for Maintenance Building Flooring