RFP #: 2026-02-DV YOUTH PROGRAMMING AT DOMESTIC VIOLENCE SHELTERS

Description: Northwest New Mexico Council of Governments (NWNMCOG) is requesting proposals from qualified firms or offerors for the purpose of providing youth programming services at domestic violence shelters in Gallup and McKinley County, NM. Proposals shall be valid for ninety (90) days subject to all action by the Northwest New Mexico Council of Governments. NWNMCOG reserves the right to reject any or all proposals in part or in whole. Proposals shall be submitted in a sealed container or envelope indicating the proposal title and number along with the offeror's name and address clearly marked on the outside of the container or envelope. All proposals must be received and recorded by the Northwest New Mexico Council of Governments, 106 West Aztec Avenue, Gallup, NM 87301, no later than 4:00 PM (Mountain Daylight Time) on December 7, 2026. No Pre-Proposal Conference will be held for this opportunity. EQUAL OPPORTUNITY EMPLOYMENT: All qualified offerors will receive consideration of contract(s) without regard to race, color, religion, sex or national origin. Proponents of this work shall be required to comply with the President's Executive Order No. 11246 as amended. Request for Proposals will be available by contacting Martina Whitmore, Procurement Manager by telephone at (505) 722-4327, or by email at mwhitmore@nwnmcog.org or by accessing NWNMCOG's procurement information on NWNMCOG's website. ANY PROPOSAL SUBMITTED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL BE DEEMED NON-RESPONSIVE AND WILL NOT BE ACCEPTED. Purpose: NWNMCOG was directed and awarded $150,000 in State of New Mexico funding for: "Programmatic resources and services for youth programming at domestic violence shelters in Gallup and McKinley county" based on legislative intent. Funding may be utilized from notice to proceed until June 30, 2028. NWNMCOG seeks a qualified organization or agency to provide comprehensive domestic violence programming to youth, individuals, and families. The provider must currently operate an organization that delivers domestic violence programs and operates domestic violence shelters in the Gallup and McKinley County, NM area. Scope of Work / Detailed Specifications: The provider must meet the following specifications and adhere to relevant standards: 1. Qualified Staff: Employ domestic violence programming staff with necessary knowledge and expertise to support youth programming. 2. Programming: Offer public-accessible, inclusive programming appropriate to program type. 3. Collaboration: Capacity and willingness to collaborate with community organizations, schools, and stakeholders. 4. Reporting and Data Collection: Maintain accurate records, provide timely statistical reports, and comply with data collection requirements set by funding sources and regulatory entities. 5. Evaluation and Continuous Improvement: Have a systematic process for program evaluation and continuous improvement. 6. Relevant Standards: Adhere to applicable State and local laws and meet professional and ethical standards. Service Requirements include (but are not limited to): - Program Design and Delivery: Develop, implement, and manage trauma-informed youth programming for children, adolescents, and families impacted by domestic violence; provide educational, recreational, social-emotional, and life-skills activities; year-round programming including after-school, summer, and family engagement activities; deliver services in a safe, supportive, victim-centered environment. - Domestic Violence Shelter Operations: Currently operate a domestic violence shelter serving Gallup and McKinley County; demonstrate experience in advocacy, shelter services, crisis intervention, and victim support; maintain required licenses and certifications. - Staffing and Qualifications: Employ qualified staff experienced in domestic violence services, youth development, trauma-informed care, and family support; ensure background checks and mandatory training; provide ongoing professional development. - Youth Program Services: Youth development programs (after-school, recreational, summer enrichment, leadership, peer support), educational support services (homework assistance, literacy, educational enrichment, technology support), trauma-informed services (therapeutic groups, social-emotional learning, resiliency building, safety planning education appropriate for youth), family support activities (parent-child engagement, family strengthening, cultural/traditional healing where appropriate), prevention and awareness activities (community education, violence prevention, healthy relationship education, bullying prevention, youth leadership initiatives). - Collaboration and Community Partnerships: Work with schools, tribal entities, behavioral health providers, child welfare agencies, and community organizations; participate in coordinated referral and service delivery systems; maintain partnerships to enhance services. - Accessibility and Inclusion: Promote accessibility, inclusion, and equity; provide reasonable accommodations and language access when feasible. - Family and Community Engagement: Incorporate family-centered activities and support participant connection to community resources. - Data Collection and Reporting: Maintain participant and program records; track service delivery, participation, outreach, and outcomes; submit timely programmatic and financial reports including House Bill 158 requirements. - Performance Measurement and Evaluation: Establish measurable goals, use participant feedback and performance data, and demonstrate commitment to continuous quality improvement. - Financial Management: Maintain financial management systems and internal controls, provide documentation supporting expenditures, cooperate with audits and monitoring. - Confidentiality and Data Security: Protect participant privacy consistent with domestic violence victim service requirements; implement secure data management and comply with applicable laws. - Compliance and Legal Requirements: Comply with federal, state, local, and tribal laws; maintain insurance, registrations, and good standing; adhere to nondiscrimination and mandatory reporting requirements. - Program Sustainability and Community Impact: Demonstrate capacity to provide consistent services through contract period ending June 30, 2028; leverage community resources to maximize effectiveness and sustainability. Proposal Submission Requirements: Interested organizations must submit a comprehensive proposal including: 1) Cover letter (2 pages max) detailing qualifications and plan; 2) Technical proposal (4 pages max) outlining approach, staffing, service models, program mix, and coordination; 3) Budget proposal (2 pages max); 4) References (1 page max); 5) Organizational documents: Articles of Incorporation/By-Laws (with list of authorized signers on a separate sheet), recent Financial Audit or IRS Form 990, Proof of IRS status determination, New Mexico Certificate of Good Standing, Previous Year Budget, Signed Campaign Contribution Disclosure Form. Proposals must be submitted in a sealed envelope/container with title and RFP number, and must be received and recorded at NWNMCOG by the submission deadline. Late proposals will be deemed non-responsive. Evaluation Criteria: Proposals will be evaluated on Experience and Qualifications; Comprehensiveness of Programs; Collaboration and Coordination; Cultural Competency (including Native American culture); Cost-effectiveness; Quality Assurance. Timeline (estimated): Release of Solicitation: November 11, 2026; Deadline for Submission of Written Questions: November 20, 2026; Deadline for Proposal Submission: December 7, 2026 by 4 PM; Evaluation of Proposals: December 7-11, 2026; Selection of Finalists: December 11, 2026; Contract Negotiation: December 14-18, 2026; Contract Award and Notice of Award: December 23, 2026; Exhibit A: December 23, 2026 - January 1, 2027; Contract Start and Notice to Proceed (estimated): January 4, 2027. Scope of Procurement: Agency intends to establish a contract with an immediate contract term by or around January 2026 through June 30, 2028, following the executed contract terms. Procurement Manager: Martina Whitmore, Procurement Manager, Northwest New Mexico Council of Governments, 106 W. Aztec Avenue, Gallup, NM 87301. Phone: (505) 722-4327. Email: mwhitmore@nwnmcog.org. All inquiries and requests regarding this procurement should be submitted in writing to the Procurement Manager. Offerors may contact ONLY the Procurement Manager regarding the procurement. Deliveries via express carrier should be addressed to the Procurement Manager at the address above. Additional Requirements: Campaign Contribution Disclosure Form must be included and completed as required by New Mexico procurement law.