Leon County, Texas is accepting sealed bids for RFB 2027-364A Term Contract for Purchase of Aggregate Materials. This Request for Bid is issued for the purpose of establishing a term contract with one or more qualified vendors to furnish aggregate materials for Leon County on an as-needed basis during the contract term. The successful Contractor shall furnish all labor, materials, equipment, loading, weighing, tickets, documentation, supervision, and incidentals necessary to provide aggregate materials in accordance with the requirements of this solicitation. Materials shall be supplied F.O.B. vendor plant, quarry, pit, yard, or other approved material source and loaded onto Leon County vehicles or vehicles authorized by Leon County to pick up materials, unless otherwise authorized in writing by Leon County. These instructions, specifications, terms, conditions, forms, and attachments constitute the complete bid package. Bidders are responsible for reviewing all documents carefully and submitting a complete response. Any exception to the requirements of this RFB must be stated clearly in writing and submitted with the bid. Leon County reserves the right to reject any bid that fails to meet the mandatory requirements, does not comply with the specifications, is incomplete or non-responsive, exceeds budgetary limitations, or is otherwise determined not to be in the best interest of Leon County.
SCHEDULE
Event / Date / Time
Issue RFB: October 21, 2026
Written Inquiries must be received by: November 6, 2026 by 5:00 p.m.
Responses to inquiries / final addenda posted by: November 12, 2026
Bids Due: December 2, 2026 at 2:00 p.m.
Bid Opening: December 2, 2026 at 2:00 p.m.
Questions concerning this RFB should be directed in writing to the Leon County Auditor's Office, Attn: Courtney Spence. Email courtney.spence@co.leon.tx.us with RFB 2027-364A in the subject line.
OVERVIEW
Leon County, Texas is soliciting sealed, fixed-unit price bids from qualified vendors to provide aggregate materials for County road, bridge, surface treatment, maintenance, and related public works operations. The resulting agreement will establish firm pricing for the materials listed in the Bid Proposal and may be used by Leon County precincts and departments as needs arise during the contract term. The scope of work includes furnishing aggregate materials; loading Leon County vehicles or vehicles authorized by Leon County to pick up materials; providing accurate scale tickets or load tickets; maintaining material availability as represented in the bid; complying with applicable material specifications; and providing all invoices and supporting documentation required by Leon County. Materials will be ordered on an as-needed basis. Estimated quantities are not guaranteed. Leon County reserves the right to add, remove, modify, or reduce material types, purchase quantities, or related requirements when determined to be in the best interest of the County. Leon County reserves the right to obtain quotes, bids, supplemental materials, emergency purchases, or specialized materials from other vendors during the contract term when needed, including separate project scopes, emergency conditions, material unavailability, vendor capacity limitations, or circumstances requiring materials outside the awarded Contractor's normal scope or response capability. This term contract may also be used, when lawful and appropriate, for emergency, disaster-response, recovery, federal, state, or grant-funded purchases. When additional funding requirements apply to a specific purchase, Leon County will identify them in the applicable purchase order or other written authorization, and the Vendor shall provide the documentation reasonably required for that purchase.
SCOPE OF WORK
The Contractor shall furnish all labor, materials, equipment, loading equipment, scales, tickets, documentation, and incidentals necessary to provide aggregate materials to Leon County. Materials shall be made available from the Vendor's plant, quarry, pit, yard, or other approved material source and loaded onto Leon County vehicles or vehicles authorized by Leon County to pick up materials, unless otherwise expressly authorized in writing by Leon County. The work shall include, but is not limited to, furnishing Commercial Base Grade A Limestone and Non-Spec Aggregate Rock listed in the Bid Proposal; maintaining sufficient inventory or production capability to meet County orders when practical; loading materials safely and accurately; providing weight tickets, material tickets, load tickets, or other supporting documentation; and invoicing in accordance with the awarded unit prices and County purchase order requirements. Aggregate materials shall conform to the specifications stated in this solicitation, the bidder's accepted bid response, and any TxDOT, industry, or County material specifications expressly identified in this solicitation, purchase order, written request, or applicable addendum. Where specified, materials shall be Commercial Base Crushed Aggregate Grade A Limestone or approved equal. Substitutions or alternate materials must be clearly identified in the bid response and are subject to written approval by Leon County. All purchases shall be performed only after proper authorization by Leon County. No material purchase, loading, or billable activity shall begin without a valid purchase order, notice to proceed, or other written authorization issued by Leon County.
MATERIALS AND PRICING ITEMS
Bidders shall provide unit pricing for the aggregate materials listed in the Bid Proposal. If a material is not available, the bidder shall mark the item as "N/A." Bidders may also identify other aggregate material types or grades available from the vendor and provide the applicable pricing or discount method. Category Material / Description Pricing Basis Commercial Base Grade A Limestone 1" x 2" Base Price per ton - F.O.B. Plant Commercial Base Grade A Limestone 1-1/2" Base Price per ton - F.O.B. Plant Non-Spec Aggregate Rock 1" x 3" Cobblestone Price per ton - F.O.B. Plant Non-Spec Aggregate Rock 3" x 5" Cobblestone Price per ton - F.O.B. Plant Non-Spec Aggregate Rock 3" x 8" Cobblestone Price per ton - F.O.B. Plant Non-Spec Aggregate Rock 12" x 18" Rip Rap Price per ton - F.O.B. Plant Non-Spec Aggregate Rock 12" x 24" Rip Rap Price per ton - F.O.B. Plant Other Other aggregate material identified Price per ton or stated pricing basis by bidder
MINIMUM QUALIFICATIONS
Bidders must be able to reliably furnish the aggregate materials offered and meet requirements including experience furnishing aggregate materials, access to a plant/quarry/pit/yard capable of supplying materials, ability to safely load County vehicles, provide accurate scale/load tickets and invoices, comply with applicable specifications and laws, maintain required insurance, and provide references. Failure to provide sufficient documentation demonstrating compliance may result in a bid being deemed non-responsive.
ORDERING, LOADING, TICKETING, QUALITY, INVOICING
Materials shall be ordered by authorized Leon County personnel through purchase orders, written requests, or other County-approved authorization. Materials are F.O.B. plant, quarry, pit, yard, or other approved material source and loaded onto Leon County vehicles or authorized vehicles unless otherwise stated. Each load sold by the ton shall be weighed using a certified scale acceptable to Leon County and supported by material tickets, scale tickets, weight verification showing date, material type, source location, truck identification, gross/tare/net weight, and total tonnage. Material quality must conform to the solicitation, accepted bid response, and purchase order; the County may inspect and reject nonconforming material and require remedies (credit, replacement, blending, reimbursement for corrective costs, or other approved remedy). Invoices must include vendor name and remittance address, Leon County purchase order number, bid item number and material description, date material was loaded or picked up, material source, quantity in tons, unit and extended price, truck identification and ticket numbers, gross/tare/net weights when sold by the ton, and any approved special charges. Invoices should be emailed to auditor@co.leon.tx.us or mailed to Leon County Auditor, P.O. Box 898, Centerville, TX 75833.
BID PRICING, EVALUATION, CONTRACT TERM, INSURANCE, TERMINATION
Bid prices shall be unit price per ton F.O.B. vendor plant unless otherwise requested. Prices shall be firm for the initial contract term unless otherwise approved. Leon County will evaluate bids to determine the lowest and best bid(s) and may award by item, material type, precinct, vendor source location, or other combination as in the County's best interest. The initial contract term shall begin on the date of award and continue through September 30, 2027, with up to four additional one-year renewal terms at the discretion of the Commissioners Court. The successful vendor must provide required insurance evidence within ten calendar days after Notice of Award and before performance begins. Leon County reserves termination and other remedies for breach or unsatisfactory performance.
BID SUBMISSION REQUIREMENTS
Provide one (1) original completed and signed bid in a sealed, marked envelope. Bids must be delivered in person or received by mail at the Leon County Auditor's Office, 113 W. Main, Centerville, Texas 75833, no later than 2:00 p.m. on Wednesday, December 2, 2026. A postmark does not constitute timely receipt. Mark the outside of each envelope: "RFB 2027-364A: TERM CONTRACT FOR PURCHASE OF AGGREGATE MATERIALS." Bids will be publicly opened at 2:00 p.m. on Wednesday, December 2, 2026, in the County Auditor's Conference Room located on the second floor of the Annex 1 Building, 113 W. Main, Centerville, Texas 75833. Late bids will be returned unopened. The Submission Affidavit / Bid Proposal must be completed, signed, notarized, and returned with the bid. Additional submission documentation requirements, contract formation, indemnification, warranties, FOB plant loading, title and risk of loss, payment terms, CIQ and Form 1295 filings when required by law, and other detailed provisions are included in the RFB document.
