Western Lake Superior Sanitary District
Special DistrictMN
Posted
Oct 13, 2026
Nov 13, 2026
Resource Renew Request for Proposals Uniform and Laundry Services RFP # 1520
Resource Renew (Western Lake Superior Sanitary District) is requesting proposals for Uniform and Laundry Services to be submitted on or before 2pm, local time, Thursday, October 22nd, 2026. The intent of this proposal is to provide employee uniforms, floor matting, roll toweling and laundry services. Proposals must be sealed and clearly marked: "Resource Renew Uniform \& Laundry Services - RFP #1520" and addressed to: Bryce Radig 2626 Courtland St. Duluth, MN 55806 Prices and terms of the proposal as stated must be valid for 60 days after RFP due date. Resource Renew reserves the right to reject any or all proposals and to select the proposal deemed to be in the best interest of the organization. Project Timeline Proposals Issued: Tuesday, October 13th, 2026 Questions Received by: Friday, October 23rd, 2026 by 2PM Responses Posted by: Friday, October 30th, 2026 Proposals Due: Friday, November 13th , 2026 by 2PM Anticipated Start of Service: Friday, January 1st , 2027 Questions Questions regarding this proposal will be accepted until Friday, October 23rd, 2026 at 2 PM, local time. Questions must be emailed to Bryce Radig at bryce.radig@resourcerenew.com. Responses will be posted online as additional information by end of day on Friday, October 30th, 2026. Background Information Western Lake Superior Sanitary District (Resource Renew), represented publicly by its brand Resource Renew, is seeking proposals from qualified vendors to provide Uniform and Laundry Services. The goal of this project is to provide District employees and facilities with the uniforms, rugs, and towels that are required to carry out their day-to-day operations. Each employee working in the Maintenance, Operations, Conveyance, and Laboratory Service areas are provided five (5) clean sets of rented uniforms per week. Laundry pickup and delivery is done once per week to three separate facilities. The total inventory for each service employee typically consists of eleven shirts and pants, two lightweight jackets and two sets of coveralls. Scope of Work The selected vendor will be responsible for the following tasks: • Provide garment sizes from small to 3XL and waist sizes from 28-46 to fit both men and women. • Provide options for FR clothing and reflective wear • Provide floor matting on a rental basis. o Note, Resource Renew is eligible to contract from the Minnesota State Procurement Service Contracts. • Able to repair uniforms. • Available technology to track employee uniform usage, damages and replacements, and run reports on relevant data. • Capability to pick up and deliver to multiple locations on a weekly basis. Term & Pricing The term of the contract will begin once the contract is fully executed, and is anticipated to be for a three-year period, with two, optional one-year extensions. Pricing is to be fixed for the initial three-year period, and can be negotiated for each one-year extension. Proposal Requirements All proposals must include the following: 1. Company Overview: A brief description of your company, including your experience with supplying similar government entities. 2. Team Members and Roles: An overview of the key team members and their relevant experience. 3. References: At least two references from previous clients with similar requirements. 4. Form A: Minimum Requirements 5. Form B: Procedures 6. Form C: Pricing Proposal 7. Proposal Form Specifications Specifications for each garment are provided on Form C. Laundry pick-up and delivery services are to be provided at the following locations between the hours of 7:00 am to 3:00 pm: Location Address Frequency Main Plant-Bldg. 8 2626 Courtland St, Duluth, MN 55806 Once per week Main Plant-Bldg. 9 2626 Courtland St, Duluth, MN 55806 Once per week Main Plant-HHW Bldg. 2626 Courtland St, Duluth, MN 55806 Once per week Scanlon Pumping Station 3209 Hwy 61, Esko, MN 55733 Once per week Material Recovery Center 4587 Ridgeview Rd, Duluth, MN 55803 Once per week • Laundry items to be counted both in and out, itemized and documented. • Vendor to provide both male and female size runs of uniforms to determine employee sizing. • Uniform apparel to be marked with employee name, laundry number, and building location. • Clean laundry to be returned to the correct locations with vendor provided hangers. • Vendor to provide repair and patching services as needed. • Free exchange of unused articles while determining size for new employees. • Clothing purchases from the vendor must be delivered within ten (10) working days from receipt of order. (Exceptions are allowed for unusual sizes or items) • Rugs are to be serviced bi-weekly at Buildings 8, 9 and the HHW Facility. • Rugs are to be serviced weekly at Scanlon Pumping Station and Material Recovery Center. Proposed uniform apparel should be of similar quality, style and design to what is currently being used at Resource Renew. Uniform apparel shall be blue when possible. The brand names stated are used only as a reference. Resource Renew does not have brand preference, and branding will not be considered during evaluation. Site visits can be arranged upon request to examine the current uniforms. Form A: Minimum Requirements The following requirements are the mandatory minimum requirements of this Request for Proposals. Please indicate whether your company meets each requirement by indicating "Yes" or "No" in the rightmost columns. (Form A lists mandatory requirements such as initial set up, replacement quality, on-site measurements, male/female sizes, single account representative, pick-up and delivery windows, delivery tickets and invoicing, repair and replacement, online services, etc.) Form B: Procedures Please provide a response describing how your company will handle each procedure listed below. (Delivery and Pick-Up; Tracking; Normal Wear and Tear Replacement; Replacement "Insurance" Policies and Procedures; Response Time; Communication; Online Access.) Form C: Price Proposal Please indicate pricing by item in the tables provided. Quantities listed are accurate at the time of issuance, but cannot be guaranteed for the term of any Agreement resulting from this RFP. (Tables list mats, towels, various shirts, pants, FR items, coveralls, jackets, quantities, frequencies.) Proposal Form The undersigned has read and understands the proposal's general terms and conditions and can provide these services to Resource Renew at the following rates stated herein. Vendor certifies that the organization listed below can complete all duties specified within the RFP and all terms and conditions satisfactorily and pursuant to federal, state, and local regulations. Note any exceptions or alternatives. This Proposal Form must be returned to Resource Renew with the proposal documents. Proposals must be sealed and clearly marked: "Resource Renew Uniform and Laundry Services - RFP #1520" and addressed to: Bryce Radig at 2626 Courtland St. Duluth, MN 55806 Evaluation Criteria Proposals will be evaluated and graded based on the following criteria, with a maximum score of 300 points: Qualifications of the Vendor and Personnel (50); References and Relevant Experience (30); Procedures (70); Price (150). Disposition of Resources All materials submitted in response to this Request for Proposal will become the property of Resource Renew and will become public record after the evaluation process is completed and an award decision is made. Instructions are provided regarding trade secret designation per Minnesota law. Evaluation of the Proposals: Staff will evaluate all proposals received by the deadline. No proposals or materials will be returned. Costs to prepare proposals are the responsibility of the Vendor. The District reserves rights to reject any or all proposals, waive formalities, and is not obligated to execute any Agreement. Notification: Staff intend to select the contractor and notify all responders by email not later than October 30th, 2026. Terms and Conditions The RFP includes sample Agreement language and WLSSD Contracted Services (Non-Construction) Terms and Conditions (November 2024 Version) covering definitions, agreement authority, completion and payment, general terms, warranties, insurance, bonds, applicable law, non-discrimination, record-keeping, prompt payment, termination, assignment, working conditions, safety, and other standard contractual provisions.
