PART 1 - REQUESTOR AND SCOPE OF SERVICES INFORMATION
PROJECT TITLE Cisco Systems Network Switches
REQUESTING DEPARTMENT / DIVISION Procurement & Contracts/ITS
SP RELEASED DATE 10/30/2026
QUOTE DUE DATE AND TIME 11/6/2026
PERFORMANCE PERIOD 12/1/2026 - 9/30/2029
Initial and Option Periods (if applicable)
NEED BY DATE November 30, 2026
CONTACT PERSON NAME/EMAIL Robert Thompson/rthompson@thecha.org
PART 2 - SCOPE OF WORK
The Chicago Housing Authority (CHA) is seeking bids from a qualified firm to upgrade network infrastructure across
approximately sixty-five properties, replacing legacy Cisco, Juniper, and GarrettCom equipment with a unified suite of
current-generation Cisco hardware. VPN routers at headquarters and disaster recovery sites will also be upgraded to
ensure reliable, secure remote access and WAN connectivity. The following software is needed as part of this
solicitation.
Description Model Number Quantity Bidder's Unit
Price
C8300 SmartNet (3-Year) CON-3SNT-C8304T2X 2
Cisco Catalyst C8300 Router C8300-1N1S-4T2X 2
C8500 SmartNet (3-Year) CON-3SNT-C8500L8X 5
Cisco Catalyst C8500 Router C8500L-8S4X 5
Catalyst 1300 SmartNet (3-Year) CON-3SNT-C1300G8T 49 Cisco Catalyst 1300 Switch C1300-8T-E-2G 49 Catalyst 9500 SmartNet (3-Year) CON-3SNT-C95024EY 2 Cisco Catalyst 9500 Fiber Switch C9500-24Y4C-E 2 ASA/Firepower SmartNet (3-Year) CON3SNT-FPR1150A 2 Cisco Firepower / ASA FPR1150-ASA-K9 2 C8300 DNA License (3-Year) C8300-DNA-E-3Y 2 C8500 DNA License (3-Year) 8500-DNA 5 Catalyst 9500 DNA Essential (3-Year) C9500-DNA-3Y 2
CHA_RFQ #90467_ITS_ CISCO
Additional Notes and Requirements (excerpted from the solicitation):
- CHA reserves the right to increase or delete any scheduled items, and/or increase or reduce the quantity of any scheduled item as deemed necessary, to waive informalities and technicalities, and to make other changes and modifications consistent with CHA's policies, and the laws and regulations governing HUD programs.
- All Quote Responses Must Be Typed & Signed by an Authorized Representative from the Respondent's company.
- Revised as of 05/01/26, all others void.
- The successful Respondent(s) will be required to submit mandatory CHA forms and affidavits within seven days of the award. The mandatory forms will be forwarded to the successful Respondents prior to contract award. Forms should be completed, signed, and notarized where required or marked "not applicable" where appropriate. The mandatory forms include, but are not limited to: Utilization Plan; Contract Compliance Certification; Contractors Affidavit; Economic Disclosure Statement Form; HUD-50071 - Certification of Payments to Influence Federal Transactions; HUD-5369 A - Representations, Certifications, and Other Statements of Bidders; Required Insurance Certificate.
- Failure by the Respondent to provide such information within the allotted time will render the Respondent ineligible for award.
Insurance Requirements (summary):
- Vendor must procure and maintain insurance with carriers authorized in Illinois with A.M. Best rating of not less than A: VII; policies must not exclude work for CHA or Low-Income Housing exposure and must waive subrogation in favor of CHA.
- Minimum coverages include Commercial General Liability: $1,000,000 per occurrence / $2,000,000 aggregate; Workers' Compensation as required by Illinois law with Employers Liability $500,000; Auto Liability $1,000,000; Professional Liability $1,000,000 per claim when applicable; Technology Errors & Omissions (including Cyber Liability) $1,000,000 per occurrence and $2,000,000 aggregate when technology services/products are provided.
- Certificate of Insurance must be submitted and be in force on the Effective Date of the Contract and continuously during the contract term. Certificates and endorsements adding CHA as Additional Insured may be requested.
Administrative and Contract Terms (selected highlights):
- Required CHA Vendor Registration: Respondent must be a registered vendor prior to submitting a response and keep profile up to date.
- Acceptance Period: Respondents must honor terms for 120 days.
- Quote Signature: Quote must be signed by a person authorized to bind the Respondent; unsigned offers will be rejected.
- Ownership of Documents: All work products provided to CHA become property of CHA upon receipt.
- Contractor Status: Contractor is an independent contractor, not an employee of CHA.
- Funding Limitations: Procurement may be funded in whole or in part by HUD grant funds; CHA will not be bound if funding is disallowed by HUD.
- Taxes: CHA is exempt from sales tax; Contractor pays taxes incurred in performance; freight, handling, and taxes shall not be charged to CHA.
- Compliance: Respondent shall comply with applicable federal, state and local laws, including Section 3, ADA, Section 504, Davis-Bacon, and laws regarding asbestos and lead-based paint, among others.
(Excerpt includes mandatory contract clauses and procurement provisions required by HUD and federal regulations.)
