The Town of Poland is requesting bid proposals for bookshelves for the A.B. Ricker Library. Companies submitting bids must submit them in sealed envelopes with "Library Furniture and Bookshelves" clearly printed on the exterior. Proposals must include vendor's name, address, phone(s), contact person, and bid amount. The enclosed bid form must be used, and bidders must observe all required state and federal laws and policies. All inquiries regarding bids should be directed to the Town Manager at 207.998.4601 or email mgarside@polandtownoffice.org. Proposals must be delivered and clearly marked "Library Furniture and Bookshelves" to Town Manager, Town of Poland, 1231 Maine Street, Poland, ME, 04274 or by email at mgarside@polandtownoffice.org no later than 11:00am, Thursday, November 12, 2026, at which time they will be opened and read publicly in the Town Office conference room. The Board of Selectpersons will consider proposals on Tuesday, November 17, 2026, at 7:00pm in the Town Office conference room. The Town of Poland reserves the right to reject any or all bids.
The Town of Poland is renovating and expanding the A.B. Ricker Library. The intent is to replace existing bookshelves and procure furniture and additional shelving to store 25,000 existing items and allow room for expansion to 30,000 items.
The attached drawing shows a potential furniture and shelving layout. Alternate arraignment of shelves and furniture will be welcome. Also attached are photos of the library interior to provide a sense of space and how shelves could fit.
The renovation and expansion includes a new children's area. We would like to procure furniture and bookshelves appropriate for this age group.
Bookshelf material may be of any type. However, we are looking for long term durability.
Color will be determined based on availability.
For firms interested in providing a bid we will schedule an online meeting to answer questions and further define requirements. Firms are also welcome to conduct a site visit.
Bids should list each type and size of furniture and bookshelf separately along with cost and number of units.
Bids should also include installation costs. Depending on funding availability we may decide not to pursue installation.
The Town of Poland reserves the right to reject any and all bids.
Library Bookshelves Official Bid Form
COMPANY NAME: ________________________________________________________________
ADDRESS: ______________________________________________________________________
PHONE NUMBER(S): ______________________________________________________________
EMAIL: _________________________________________________________________________
CONTACT PERSON: ______________________________________________________________
A. TOTAL BID AMOUNT: _______________________________________________________
B. INSTALLATION COST: ______________________________________________________
C. FURNITURE/SHELF UNITS: __________________________________________________
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The Town of Poland reserves the right to reject any or all bids in whole or in part as it is deemed in the best interest of the Town, renegotiate any contract and waive any informality which does not compromise the actual bid.
